SS - 01 - FAQ - RESPONSES TO QUERIES RECEIVED ON SECRETARIAL STANDARDS ON BOARD MEETINGS

Secretarial Standards SS-1: Guidelines for Board Meetings, Notices, Quorum, Electronic Participation, and Director Rights Under Companies Act 2013.

The Secretarial Standards on Board Meetings (SS-1) apply to all companies incorporated under the Companies Act, 2013, including banking entities listed on stock exchanges. SS-1 covers various aspects of board meetings, such as applicability to statutory and voluntary committees, the issuance of notices, and participation through electronic modes. It mandates that board meetings cannot be held on national holidays and outlines procedures for sending notices and agendas, including electronic communications. The standards also address quorum requirements, the handling of sensitive information, and the preservation of meeting records. Additionally, SS-1 provides guidelines on the numbering of meetings, adjournments, and the rights of directors to inspect minutes.