Rule 3 - Meetings of Board through video conferencing or other audio visual means

Video conferencing board meetings: procedural safeguards, security, quorum rules, and mandatory recording and minute confirmation requirements.

Rule 3 sets procedures for Board meetings via video conferencing or other audio visual means, requiring companies to prevent connection failures, ensure security and identification, provide suitable audiovisual facilities, record proceedings, and preserve recordings until completion of the annual audit. Notices must offer the electronic participation option and directors must intimate intent to participate; a roll call records each remote director's name, location, receipt of materials, and exclusivity of access. Remote directors count for quorum; the Chairperson must ensure quorum throughout. Draft minutes are circulated within fifteen days and deemed approved if unchallenged within seven days, thereafter entered and signed in the minute book.