Rule 25 - Minutes of proceedings of general meeting, meeting of Board of Directors and other meetings and resolutions passed by postal ballot.

Minutes retention and signature requirements ensure company minutes and postal ballot records are maintained and preserved.

Maintain a distinct minute book for each meeting type and record postal ballot resolutions in the general meeting minute book. Enter meeting proceedings and, for postal ballots, a brief report including the proposed resolution, voting result and scrutinizer's summary within thirty days of the meeting or passing of the resolution. Each page must be initialed and the last page dated and signed by the designated officer (chairman or authorised director). General meeting minute books must be kept at the registered office and preserved permanently in the custody of the company secretary or an authorised director; Board and committee minutes are likewise to be preserved and kept in custody at the registered office or at a place the Board decides.