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TaxTMI 
EXPORT SHIPMENT CHECKLIST (INDIA) - READY TO USE.
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....XPORT SHIPMENT CHECKLIST (INDIA) - READY TO USE.<br>By: - YAGAY andSUN<br>Customs - Import - Export - SEZ<br>Dated:- 21-3-2026<br> Here is a ready-to-use, practical exporter checklist you can follow for every shipment. It's structured exactly the way professionals use it-before, during, and after export-so you don't miss anything critical. 1. PRE-SHIPMENT CHECK (BEFORE ACCEPTIN....
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....G ORDER) Business & Compliance Setup • IEC obtained from Directorate General of Foreign Trade • GST registration active • PAN available • Bank current account (AD bank under Reserve Bank of India) • AD Code registered at port Buyer Verification • Buyer identity verified (website, references) • Country ....
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....risk checked • Payment history/creditworthiness checked Order & Contract • Purchase Order (PO) received • Export contract signed • Incoterms clearly defined (FOB/CIF/EXW etc.) • Payment terms agreed (LC / Advance / DA / DP) Product Compliance • Product export is free / restricted / prohibited checked via Directorat....
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....e General of Foreign Trade • Required licenses obtained (if applicable) • Certifications ready: • FSSAI (food) • CDSCO (pharma) • APEDA (agri) 2. PREPARATION STAGE (AFTER ORDER CONFIRMATION) Production & Quality • Goods manufactured as per specification • Quality inspection completed • Buy....
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....er inspection (if required) Packaging & Labeling • Export-quality packaging done • Labels include: • Country of origin • Product details • Handling instructions Export Pricing & Invoice • Commercial Invoice prepared • Correct HS Code applied • Currency mentioned (USD/EUR etc.) â€....
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....¢ Incoterms included • GST export declaration included Packing List • Quantity matches invoice • Net & gross weight mentioned • Dimensions specified 3. SHIPPING & CUSTOMS STAGE Logistics Planning • Freight forwarder appointed • Shipment mode selected (Air/Sea) • Vessel/flight booked GST Complian....
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....ce • LUT filed (if exporting without IGST) • GST details correctly mentioned in invoice Customs Documentation • Shipping Bill filed via Central Board of Indirect Taxes and Customs portal • All documents uploaded in E-Sanchit • Digital Signature Certificate (DSC) used Required Documents Ready • Commercial Invoice ....
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.... • Packing List • Shipping Bill • Purchase Order • Export License (if required) Port Clearance • Goods moved to port • Customs inspection completed (if applicable) • Let Export Order (LEO) received 4. POST-SHIPMENT DOCUMENTATION Transport Documents • Bill of Lading (Sea) / Airway Bill (Air....
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....) received • Freight certificate (if needed) Certificates • Certificate of Origin issued • Inspection certificate (if required) • Insurance certificate Document Dispatch • Documents sent to buyer (or bank in LC case): • Invoice • Packing List • Bill of Lading • COO 5. PAYME....
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....NT & BANKING COMPLIANCE Payment Tracking • Payment received in foreign currency • Matches invoice value Bank Documents • FIRC (Foreign Inward Remittance Certificate) obtained • BRC (Bank Realisation Certificate) obtained RBI Compliance • Export reported under Foreign Exchange Management Act • Payment received wi....
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....thin allowed time 6. GST & INCENTIVES GST Filing • GSTR-1 filed correctly • GSTR-3B filed Refunds & Benefits • GST refund applied (if applicable) • RoDTEP benefit claimed • RCMC used (if registered with Federation of Indian Export Organisations) 7. FINAL INTERNAL AUDIT CHECK Before closing shipment file: •....
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.... All documents consistent (no mismatch) • Payment received & recorded • Compliance completed • Copies archived (digital + physical) RED FLAG QUICK CHECK (DON'T SHIP IF ANY IS ) • IEC not active • Buyer not verified • Payment terms unclear • HS Code uncertain • Export license missing (if ....
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....required) • Invoice & packing list mismatch PRO TIP (USED BY EXPERIENCED EXPORTERS) Create 3 folders for every shipment: • Pre-shipment (PO, contract, licenses) • Shipment (invoice, shipping bill, B/L) • Post-shipment (FIRC, GST, refunds) FINAL TAKEAWAY A successful export shipment is simply: Right documents + Right compliance + Ri....
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....ght payment tracking =============<br> Scholarly articles for knowledge sharing by authors, experts, professionals ....