Maintenance of records in relation to warehoused goods in electronic form, filing of Returns and acknowledgement of receipt of goods

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....ll maintain records of receipt, handling, storing and removal of the warehoused goods in the Form -A appended to this public notice. While the information contained in the Form is mandatory, the licensee will be free to add any additional data fields, if so required for their commercial purposes. (b) The data prescribed in the Form shall be stored electronically. All licensees are required to enter data accurately and immediately upon the goods being deposited in or removed from the warehouse. Similarly, all other activities prescribed in the regulations need to be recorded immediately. Such electronic records should be kept updated, accurate and complete and shall be available at the warehouse at all times and accessible to the Bond Officer or any other authorised officer for verification. (c) The software for maintenance of electronic records must incorporate the feature of audit trail which means a secure, computer generated, time-stamped electronic record that allows for reconstruction of the course of events relating to the creation, modification, or deletion of an electronic record and includes actions at the record or system level, such as, attempts to acce....

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....to maintain electronic records; retain photocopies of documents such as bills of entry, transport documents, Form for transfer of goods from a warehouse; send acknowledgement of receipt of goods in the warehouse etc., the warehouse shall have facilities such as computer, photocopier, scanner and printer in the warehouse. (b) The prescribed returns and acknowledgements etc shall be delivered through speed post or express courier or in person as is convenient to the licensee. 8. The above requirements of maintaining digital records shall be applicable from 14th May 2016. Thus the record of any goods received on or after 14th May 2016 shall be maintained as per the prescribed forms. There would however be no requirement of converting the manual records maintained upto 13.05.2016 to digital form and the records of the goods lying deposited in the warehouse till the 13th of May 2016 may continue to be maintained in the manner prescribed earlier. 9. Difficulties, if any, faced in implementation of the above changes may please be brought to the notice of the undersigned immediately. (Dr .M. SUBRAMANYAM) COMMISSIONER OF CUSTOMS ============= Document 1 FORM App....

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....(c) Attach copy of warehouse license (vii) Whether the applicant is a Licensed Customs Broker? If yes, please provide details: (viii) Whether the applicant is AEO? if yes, please provide details. 7. Name, Address & DIN (if applicable) of Proprietor/Partners/Directors etc. (please attach copies of ID proof). 8. Name & Designation of the Authorized Signatory: Part II a.i.1. Address of the proposed site or building: a.i.2. Boundaries of the warehouse (a) North (b) South (c) West (d) East a.i.3. Details of property holding rights of the applicant (please provide supporting document): (a) Owner (b) Lease/rent a.i.4. Type of Warehouse applied for (please specify): (a) Section 57 (b) Section 58 (c) Section 58A a.i.5. If the goods proposed to be stored are notified under section 58A, whether the applicant was previously engaged in supply of: i.a. Ship stores i.b. Airline stores i.c. Diplomatic Stores i.d. Stores for Duty free shops (if yes, please give details) OR If no, please provide documents regarding proposed operations: (For example: an applicant seek....

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....goods (as defined in circular 21/2016-Cus) are proposed to be stored? (a.iii) Have any special facilities for storage been built? (Such as, cold storage, storage of liquid bulk cargo, hazardous goods etc.) (a.iv) Are any permits required for storage of special cargoes under any law for the time being in force? If yes, please provide copies of relevant clearances obtained from competent authorities. a.i.10. Financials Please attach a copy of the solvency certificate, as applicable, issued by a scheduled bank DECLARATION. 1. I am a citizen of India (copy of Passport enclosed or Voter ID Card); or We are a registered or incorporated entity in India. 2. I/We undertake to comply with such terms & conditions as may be specified by the Principal Commissioner of Customs or the Commissioner of Customs. 3. 4. I/We have not been declared insolvent or bankrupt by a court or tribunal. I/We have not been convicted for an offence under any law. 5. I/We have neither been penalized or convicted nor are being prosecuted for an offence under the Customs Act, 1962 or Central Excise Act, 1944 or Finance Act, 1994 6. There are no....