Subject: Guidance for Accurate Entry of RR No./eT-RRs following the Integration of E-Way Bill (EWB) with Freight Operation Information System (FOIS) system of Indian Railways.

Dear Taxpayers,

This advisory is being issued to inform you that the FOIS of Indian Railways has now been integrated with the E-Way Bill (EWB) system via Application Programming Interfaces (APIs).

In light of this, it is important that taxpayers follow the correct process for entering RR no (Railway Receipt Number)/eT-RRs. into the EWB system. Adherence to the guidelines below will help avoid any potential discrepancies or mismatches.

1. Applicability of RR No./eT-RRs Entry in the EWB System

Taxpayers transporting goods via the Indian Railways FOIS must ensure the correct entry of the number or RR No./eT-RRs in the EWB system. The format for entering RR No./eT-RRs has been standardized to ensure consistency and accuracy.

2. Updating Part-B of EWB for Rail Transportation

a) Suppliers with a pre-existing E-Way Bill (EWB) for goods transported from the factory to the railway station, and who are subsequently transporting goods by rail under the FOIS, must follow these steps:

i. Update Part-B of the E-Way Bill using the "Multi-Transport Mode" option on the EWB portal.

ii. In the updated section, select Rail as the mode of transport..

After selecting this option, the system will prompt you to enter the corresponding RR No./eT-RRs

3. RR Number/eT-RRs for FOIS

For goods transported via the Freight Operations Information System (FOIS) the RR number shall be entered in the following format in the EWB system.

Format: F<FromStationCode><RR No>

For eg: If the goods are dispatched from the station SJWT and RR no. is 123456789 then the same needs to be entered as FSJWT123456789

4. EWB and RR No./eT-RRs Validation

After entering the RR No./eT-RRs into the EWB system:

a) The EWB system will validate the RR No./eT-RRs against the data received from the FOIS.

b) If a mismatch is detected or the RR No./eT-RRs is not found in the database, an alert will be generated. Thus it is strongly advised that taxpayers ensure the correct entry of RR No./eT-RRs to avoid future discrepancies

5. Importance of Accurate Entry

It is crucial for taxpayers to ensure that the RR number/eT-RRs is entered correctly in the EWB system to allow smooth tracking and verification of goods being transported via Indian Railways. Accurate entry will also facilitate the validation process and avoid unnecessary delays or complications.

6. Assistance and Clarifications

For further assistance or if there are any discrepancies in entering RR No./eT-RRs taxpayers are encouraged to raise a ticket with the support team, clearly mentioning the RR No./eT-RRs.

The customers who are transporting goods using Railway FOIS system shall adhere to the guidelines issued by Indian Railways for e-Demand customers.

We appreciate your cooperation in ensuring compliance with these guidelines.

Issued by: GST Network (GSTN)

Date: ## December 2024

Thanking You,
Team GSTN

RR number entry format: ensure standardized RR No./eT-RRs are correctly entered to enable FOIS EWB validation and tracking. Integration of FOIS with the E Way Bill system mandates that RR No./eT-RRs be entered in a standardized format in Part B when updating to Rail via the Multi Transport Mode option; the EWB portal will validate the RR against FOIS data and raise alerts on mismatches, so taxpayers must ensure accurate entry and raise support tickets for discrepancies.