General Circular No.5/2011

F.No.2/1/2011 CL.V

Government of India

Ministry of Corporate Affairs,

Shastri Bhawan,

5th Floor, ‘A’ Wing,

Dr.Rajendra Prasad Road

New Delhi.

Dated : 04.03.2011

To

All Regional Directors,

All Registrars of Companies,

All Official Liquidators.

SUBJECT ; DIN PROCESS – SIMPLIFIED – REG.

Sir,

I am directed to inform that the Ministry’s has re-examined the process of allotment of Directors Identification Number (DIN) to be obtained u/s 266B of the Companies Act, 1956. The present process is cumbersome and time consuming. Representations have been received in the Ministry that the documents required to be submitted should be simple to prove the existence/residence of a person, who intend to become a director of a company.

The Ministry has constituted a Group to examine the business process re-engineering under MCA-21. In order to speed up and simplify the process to obtain a DIN, the below mentioned procedure have been recommended.

1. Application for DIN will be made on eForm ; No physical submission of documents shall be accepted and for this purpose Scanned documents along with verification by the applicant will be attached with the eForm. Only online fee payment will be allowed i.e. No challan payment

2. The application can also be submitted online by the applicant himself using his DSC.

3. DIN 1 eForm can be digitally signed by the professional who shall also confirm that he has verified the particulars of the Applicant given in the application.

4. Where the DIN 1 is verified by the professional, the DIN will be approved by the system immediately online.

5. In other cases the DIN cell will examine the application and same shall be disposed of within one or two days.

6. Companies (Directors Identification Number) Rules, 2006 are being amended on the above lines.

7. Penal action against the applicant and professional certifying the DIN application in case of false information / certification as per provisions of section 628 of the Act will be taken in addition to action for professional misconduct and revocation of DIN, allotted on false information

8. The above procedures is expected to enable allotment of DIN on the same day.

9. The above procedures applies to filing of DIN 4 intimating changes in particulars of Directors. A notification to notify the aforesaid procedure is being issued. After issue of necessary notification, the applicant/professionals/DIN Cell are advised to follow the notified procedures for allotment of DIN.

Yours faithfully,

(Monika Gupta)

Assistant Director(Inspection)

Tele :23387263

Director identification number process simplified: online eForm, digital signature and professional certification enable immediate DIN allotment. The Ministry mandates electronic-only submission of DIN applications via an eForm with scanned documents and online fee payment; digital signature authentication is required. A professional may certify the applicant's particulars, triggering immediate system approval; otherwise a DIN cell will examine applications and dispose of them within a short timeframe. Rules are being amended accordingly and false information or false certification will attract penal and professional disciplinary consequences.