Proxy ‑ Whether date of meeting should be filled in by shareholders in the form of instrument appointing proxy so as to obviate any possible misuse

Ensure Meeting Date on Proxy Forms to Prevent Misuse, Comply with Section 176(1) and Schedule IX Guidelines.

The circular addresses the issue of potential misuse of proxy forms in company meetings. It highlights that under Section 176(1), shareholders can appoint proxies to vote on their behalf. However, some shareholders have neglected to fill in the meeting date on the proxy forms, allowing unscrupulous managements to use these forms at unintended meetings. To prevent such misuse, the circular stresses the importance of specifying the date of the meeting on the proxy forms, as prescribed by the company's articles of association and Schedule IX, ensuring proxies are used only for their intended purpose.