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E-Way Bill System User Manual – Offline Tool
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....-Way Bill System User Manual – Offline Tool <br>GST<br>Dated:- 31-3-2018<br><BR>Introduction of Goods and Services Tax (GST) across India with effect from 1st of July 2017 is a very significant step in the field of indirect tax reforms in India. For quick and easy movement of goods across India without any hindrance, all the check posts across the country are abolished. The GST system provides a provision of e-Way Bill, a document to be carried by the person in charge of conveyance, generated electronically from the common portal. To implement the e-Way Bill system, ICT based solution is required. Hence, as approved by the Goods and Services Tax (GST) Council, a web based solution has been designed and developed by National Informatics Centre and it is being rolled out for the use of taxpayers and transporters. The offline tool has been developed to generate the bulk e-way bills by the tax payers and transporters. ============= Document 1 2018 RFid NATION TAX MARKET E-Way Bill System User Manual - Offline Tool National Informatics Centre New Delhi NATION TAX MARKET E-Way Bill System (Offline tool) NIC No part of this document shall be reproduced without prior permi....
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....ssion of National Informatics Centre, New Delhi. User Manual Release Date: 28/03/18, Version: 1.02 Page 2 NATION TAX MARKET Table of Contents 1. Introduction. 2. E-Way Bill System (Offline tool) NIC Offline Method of e-Way Bill Generation 3. Bulk e-Way Bill Generation. 4. Bulk Consolidate EWB Generation 5. Bulk Masters Generation 6. Bulk Vehicle No Updation. 5 6 7 11 13 17 User Manual Release Date: 28/03/18, Version: 1.02 Page 3 NATION TAX MARKET NIC E-Way Bill System (Offline tool) List of Abbreviations API Abbreviation Application Program Interface EBN No e-Way Bill Number EWB CEWB GSTIN Full Form e-Way Bill Consolidated e-Way Bill Goods and Services Tax Identification No User Manual Release Date: 28/03/18, Version: 1.02 Page 4 NATION TAX MARKET E-Way Bill System (Offline tool) NIC 1. Introduction 1.1 Background Introduction of Goods and Services Tax (GST) across India with effect from 1st of July 2017 is a very significant step in the field of indirect tax reforms in India. For quick and easy movement of goods across India without any hindrance, all the check posts across the country are abolished. The GST system prov....
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....ides a provision of e-Way Bill, a document to be carried by the person in charge of conveyance, generated electronically from the common portal. To implement the e-Way Bill system, ICT based solution is required. Hence, as approved by the Goods and Services Tax (GST) Council, a web based solution has been designed and developed by National Informatics Centre and it is being rolled out for the use of taxpayers and transporters. The offline tool has been developed to generate the bulk e-way bills by the tax payers and transporters. 1.2 Purpose and Intended Audience This document aims to explain the operational procedure on how to use offline tool to generate the bulk e-Way Bills. This document is intended for registered taxpayers under GST and un-registered transporters, who are the main stakeholders of e-Way Bill system under GST. 1.3 Scope The scope of this document covers: • Format and sample copy of the Bulk upload JSON file. • Using offline tool to prepare the JSON file. • Process of uploading the generation of e-way bills. 1.4 URL or Web site address https://ewaybillgst.gov.in User Manual Release Date: 28/03/18, Version: 1.02 Page 5 NATION....
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.... TAX MARKET E-Way Bill System (Offline tool) NIC 2. Offline Method of e-Way Bill Generation The e-Way Bill system provides a provision of offline method to generate the multiple e-way bills in one-go by the tax payers or transporters. This can be used by the two categories of tax payers. First, those tax payers who have automated their supplies but unable to use the API interface because of various reasons. Second, the tax payers/transporters who want to generate the e-way bills in one shot by entering the e-way bill details in one excel file as and when order comes. And after finalization of the entries, including may be vehicle number, generate the EWB number. This avoids making separate entries for each order in the EWB system to generate the EWB Number. In this process, the taxpayer or transporter opens the EWB portal and downloads the formats provided under 'Bulk Generation Tools'. This tool has been provided on the demand of the tax payers as alternative mechanism. This tool can be downloaded by the tax payer from 'Help-> Tools-> Bulk Generation Tools' option provided in EWB portal as shown below. GOODS AND SERVICES TAX E-WAY BILL SYSTEM Home Lawsâ–¾ ....
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.... Help ▾ Search▾ Contact Us Registration User Manual CBT FAQS Advertisement Tools Bulk Generation Tools Welcome to Tax Payers and Transporters. Have a nice e-way bill operations Now, One Nation One e-Waybill for movement of goods throughout the country Figure 1: Bulk Generation Tool. The taxpayer or transporter can download the excel file formats from Bulk Generation Tools for bulk upload of Bulk EWB Generation, Bulk Consolidated EWB Generation, Bulk Master User Manual Release Date: 28/03/18, Version: 1.02 Page 6 NATION TAX MARKET E-Way Bill System (Offline tool) NIC Generation and Bulk Vehicle Number updation as shown below under 'JSON Preparation Tools' option. EWB Bulk Generation Tool allows the user to enter the requests in excel file offline, validate and convert the same into JSON file for bulk upload in the system. E-WAY BILL SYSTEM Bulk Generation Attributes & Tools Attributes E-Waybill Attributes ✓ Consolidated E-Waybill Attributes✓ Sample JSON Files E-Waybill JSON Format Consolidated E-Waybill JSON Format + Vehicle No Updation JSON Format + JSON Preparation Tools E-Waybill JSON Preparation + Consolidated E-Waybil....
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....l JSON Preparation Masters JSON Preparation Vehicle No Updation JSON Preparation Figure 2: Bulk Generation Tool- Attributes. Note: Bulk Generation instructions have been provided in the tool itself. After entering the required data in the downloaded formats provided in 'Bulk Generation Tools' module, the tax payer or transporter logs in to the E-Way Bill system and uploads the file containing the multiple requests for EWB. The system then generates the EWB number for all these requests one-by-one and shows the result in table. Otherwise it shows error details. The table details can be cut and pasted into user's system for further use and action. 3. Bulk e-Way Bill Generation 3.1 Preparing Bulk EWB request file There are two methods for generating the Bulk EWB requests. First, the tax payers can prepare User Manual Release Date: 28/03/18, Version: 1.02 Page 7 NATION TAX MARKET E-Way Bill System (Offline tool) NIC the Bulk EWB request file as follows. a. In the bulk EWB generation method, the request for e-way bill is accepted in the JSON format. b. Ensure the codes are included in the JSON for the parameters as specified in the code C. list. Please refer to....
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.... the code list in the excel file. JSON file with multiple requests are allowed. However, prepare the JSON file with around 2000 requests to avoid uploading challenges. d. Validate all the parameter value as per the format, codes and interlinked values before preparing the JSON file. . Pl refer the following files from the web site: • EWB JSON Format.xlsx Sample EWB JSON Format.xlsx OR Second method is 'EWB Preparation Tool'. This tool can be downloaded by the user from Help-> Tools-> Bulk Generation Tools option provided in EWB portal as shown in Figure 2 above. Please download the following file from Bulk Generation module (JSON Preparation Tools->E-Waybill JSON Preparation). • EWB_Preparation_Tool_.xlsx This tool will allow you to enter the requests in excel file and allow to validate and convert into JSON file. It is not necessary to use this tool. The user can prepare similar tool or use first method and use. Sample for preparing Bulk EWB request file for generation of JSON file is given below for user reference. User Manual Release Date: 28/03/18, Version: 1.02 Page 8 NATION TAX MARKET E-Way Bill System (Offline tool) E-WAY BILL SYSTEM A....
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....re you a Taxpayer â’¸Transporter GSTIN/Trans- porter ID: 29BQSPA3829E124 ABC PVT LTD Legal Name: NIC OLD AIRPORT ROAD BANGALORE Address: Place: Supply Type Outward Inward Sub Type Supply Outward Outward SKD/CKD Job Work Job Work Doc Type Tax Invoice 1234 Bill of Suppl 6789 Doc No Doc Date From OtherPartyName 04/03/2017 ABC PVT LTD 04/03/2017 XYZ PVT LTD From GSTIN From Address1 From Address2 From Place From Pin Code From State 29BQSPA3829E124 OLD AIRPORT ROAD OLD AIRPORT R(BANGALORE 560090 KARNATAKA 29AAACG0569P1Z3 MG ROAD 560090 KARNATAKA Challan 560099 03/03/2017 ABC PVT LTD Challan 560099 03/03/2017 ABC PVT LTD MG ROAD BANGALORE 29BQSPA3829E124 OLD AIRPORT ROAD OLD AIRPORT RO BANGALORE 29BQSPA3829E124 OLD AIRPORT ROAD OLD AIRPORT R(BANGALORE 560090 KARNATAKA SRI SAI SUPER MARKI 29ACEFS6707L1ZL 560090 KARNATAKA SRI SAI SUPER MARKI 29ACEFS6707L1ZL To OtherPartyName AMBUJA PVT LTD HUKKERI PVT LTD To_GSTIN 29AAACG0569P1Z3 29BQSPA3829E124 Figure 3(a): Sample for EWB JSON Preparation (Part 1). KARNATAKA 560090 State: Pin Code: Assessable Product Description STEEL STEEL IRON HSN Unit 26180000 KILO GRAMS 26180000 KILO GR....
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....AMS 26011112 KILO GRAMS 26011290 KILO GRAMS Qty 56.000 Tax Rate Value (S+C+I+Cess) 678.000 9+9+0+0 CGST Amount 6102.000 56.000 678.000 9+9+0+0 6102.000 67.000 345.000 0+0+18+0 0.000 67.000 345.000 0+0+18+0 0.000 To_Address1 MG ROAD OLD AIRPORT ROAD To_Address2 MG ROAD BY ROAD BY ROAD BY ROAD BY ROAD To_Place BANGALORE BANGALORE BANTWAL BANTWAL To_Pin Code To_State 560090 KARNATAKA STEEL 560090 KARNATAKA STEEL 456765 KERALA 456765 KERALA IRON IRON PYRITES IRON PYRITES Figure 3(b): Sample for EWB JSON Preparation (Part 2). CGST SGST IGST Amount Amount Amount 6102.000 6102.000 6102.000 6102.000 0.000 0.000 0.000 0.000 0.000 6210.000 0.000 6210.000 CESS Amount Trans Mode level (Km) 0.000 Road 567 0.000 Road 567 Distance Trans Name Trans ID Trans DocNo Trans Date Vehicle No KA12KA1234 KA12KA1234 0.000 Road 456 BKP LTD 0.000 Road 456 BKP LTD 29AAACG8723H1ZG 29AAACG8723H1ZG 4567898 4567898 15/11/2017 KA123456 15/11/2017 KA123456 Figure 3(c): Sample for EWB JSON Preparation (Part 3). 3.2 Generating the EWB from bulk file • User logins to the e-way bill portal with his credentials. • Select the 'G....
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....enerate Bulk' option in the 'e-Waybill' menu. • On click of 'Choose file' button, the system will request to select the JSON file • Upload the EWB request file. Errors List • Next on click of 'Generate' button, the system generates the EWB for error free requests and shows the EWB Number in the grid for them. • Now, the user can export the results in an excel file by clicking 'Export to Excel' and use them. In case of error related requests, correct the error and generate the file again and process accordingly. User Manual Release Date: 28/03/18, Version: 1.02 Page 9 NATION TAX MARKET Upload Json File (Max 5MB) E-Way Bill System (Offline tool) E-WAY BILL SYSTEM GSTIN:29BQSPA3829E1ZG - Legal Name: NAT TEST_LOGIN1 - User: Tax Payer Bulk Upload & Generate Eway Bill Browse... No file selected. E-WayBill_JSON.json Uploaded Successfully Upload SINO Supply Type Doc No Doc Date Other Party Gstin Supply State 1 Inward 12 24/03/2018 URP ANDHRA PRADESH Upload Json File (Max 5MB) Generate Exit NIC Vehicle No No of Items EWB Status Errors Delete KA12AS1212 1 E-WAY BILL SYSTEM GSTIN:29BQSPA3829E1ZG - Legal Name : NAT TEST_LOGI....
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....N1 - User: Tax Payer Bulk Upload & Generate Eway Bill Browse... No file selected. E-WayBill_JSON.json Uploaded Successfully Upload SINO Supply Туре Doc No Doc Date Other Party Gstin Supply State Vehicle No No of Items FINE No EWD Date Valid Till Date EWB Status Errors Inward 12 24/03/2018 URP ANDHRA PRADESH KA12AS1212 1 161029146088 3/28/2018 1:06:00 PM 3/29/2018 1:06:00 PM Generated Export to Excel Figure 4: Uploading and Generating Bulk EWB User Manual Release Date: 28/03/18, Version: 1.02 Page 10 NATION TAX MARKET E-Way Bill System (Offline tool) NIC 4. Bulk Consolidate EWB Generation 4.1 Preparing Consolidated Bulk EWB request file There are two methods for generating the Consolidated Bulk EWB requests. First, the tax payers and transporters can prepare the Consolidated Bulk EWB request file as follows: a. In Consolidated bulk EWB generation method, the request for trip sheet is accepted in the JSON format. b. Ensure the codes are included in the JSON for the parameters as specified in the code list. Please refer to the code list in the excel file. C. JSON file with multiple requests are allowed. However, prepare....
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.... the JSON file with around 2000 requests to avoid uploading challenges. d. Validate all the parameter value as per the format, codes and interlinked values before preparing the JSON file. Pl refer the following files from the web site Consolidated EWB JSON Format.xlsx Sample Consolidated EWB JSON Format.xlsx OR Second method is 'CEWB Preparation Tool'. This tool can be downloaded by the user from Help-> Tools-> Bulk Generation Tools option provided in EWB portal as shown in Figure 2 above. User can download the following file from Bulk Generation module (JSON Preparation Tools-> Consolidated E-Waybill JSON Preparation). • CEWB_Preparation_Tool.xlsx This tool will allow the user to enter the requests in excel file and allow to validate and convert into JSON file. It is not necessary to use this tool. The user can prepare similar tool or use first method and use. Sample for preparing Bulk Consolidated EWB request file for generation of JSON file is given below for user reference. User Manual Release Date: 28/03/18, Version: 1.02 Page 11 NATION TAX MARKET E-Way Bill System (Offline tool) CONSOLIDATED E-WAY BILL FORM 29AAACG0569P1Z3 GSTIN: ABC LIMITED....
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.... Name: NIC BANAGLORE 560090 Place: Pin Code: Vehicle No Place* Trans Mode* State KA12KA1234 BANGALORE Road KARNATAKA KA12KA1234 BANGALORE Road KARNATAKA E-Way Bill No* 121000000040 191000000041 Trans DocNo Trans Date 02/03/2018 Figure 5: Consolidated EWB Sample Form 4.2 Generating the Consolidated EWB from bulk file User logins to the e-way bill portal with his credentials. • Select the 'Generate Bulk' option in the 'Consolidated EWB' menu. • On click of 'Choose file' button, the system will request to select the JSON file. • Upload the Consolidated EWB request file. • Next on click of 'Upload & Generate' button, the system generates the Consolidated EWB for error free requests and shows the EWB Number in the grid for them. • Now, the user can export the results in an excel file by clicking 'Export to Excel' and use them. In case of error related requests, correct the error and generate the file again and process accordingly. Upload Json File E-WAY BILL SYSTEM GSTIN :30EHFPS5910D9B1 - Legal Name: NAT_TAXPAYER - User: Tax Payer Choose File Consolidate...I_JSON.json Upload & Generate Error Description Exit Use....
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....r Manual Release Date: 28/03/18, Version: 1.02 Page 12 NATION TAX MARKET Upload Json File (Max 5MB) E-Way Bill System (Offline tool) E-WAY BILL SYSTEM GSTIN :30EHFPS5910D9B1 - Legal Name: NAT_TAXPAYER - User: Tax Payer Bulk Upload & Generate Eway Bill Choose File No file chosen E-Way Bill_JSON.json Uploaded Successfully Upload NIC SINO Supply Туре Doc No Doc Date Other Party Gstin Supply State Vehicle No No of Items ENEND EWD Date Valid Till Date EWB Status Errors 1 Inward 123 02/03/2018 URP ANDAMAN KA12KA1234 AND NICOBAR 1 131028435988 2 Outward 123 02/03/2018 30EHFPS5910D9B1 GOA Export to Excel Generate Exit 3/24/2018 12:49:00 PM 3/25/2018 12:49:00 PM Generated 1 101028435989 3/24/2018 12:49:00 PM 3/25/2018 12:49:00 PM Generated Figure 6: Uploading and Generating Consolidated Bulk EWB. 5. Bulk Masters Generation 5.1 Preparing Bulk Masters request file There are two methods for generating the Bulk Master requests. First, the tax payers and transporters can prepare the Bulk Master request file as follows: a. In bulk Master generation method, the request for trip sheet is accepted in the JSON format.....
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.... b. Ensure the codes are included in the JSON for the parameters as specified in the code list. Please refer to the code list in the excel file. C. JSON file with multiple requests are allowed. However, prepare the JSON file with around 2000 requests to avoid uploading challenges. d. Validate all the parameter value as per the format, codes and interlinked values before preparing the JSON file. OR User Manual Release Date: 28/03/18, Version: 1.02 Page 13 NATION TAX MARKET E-Way Bill System (Offline tool) NIC Second method is 'Master Preparation Tool'. This tool can be downloaded by the user from Help-> Tools-> Bulk Generation Tools option provided in EWB portal as shown in Figure 2 above. Please download the following file from web-site (JSON Preparation Tools-> Masters JSON Preparation). • Masters_Preparation_Tools .xlsx It is not necessary to use this tool. The tax payer/transporter can prepare similar tool or use first method and use. This tool will allow the user to enter the requests in excel file and allow to validate and convert into JSON file. Samples for preparing Bulk Master request file for generation of JSON file is given below for user....
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.... reference. GSTIN: 29AAACG0569P1Z3 E-WAY BILL PRODUCTS Product Name Measuring Unit Description HSN Code CGST Rate SGST Rate IGST Rate CESS Cess Advol KILO GRAMS KILO GRAMS STEEL IRON 10063020 10063010 1.000 1.000 2.000 2.000 2.000 1.000 1.000 2.000 2.000 2.000 KILO GRAMS COTTON 10063022 1.000 1.000 2.000 2.000 2.000 STEEL IRON COTTON GSTIN: 29AAACG0569P1Z3 Reg/UnReg Reg GSTIN 29AMRPV8729L1Z1 UnReg 29AAACG0569P1Z3 GSTIN: Reg/UnReg GSTIN 29AMRPV8729L1Z1 Reg UnReg E-WAY BILL CLIENTS Legal Name Address1 Address2 Place PinCode Mobile No Email Id State Approximate Distance ABC PRIVATE LIMITED NEW BEL ROAD NEW BEL ROAD BANGALORE 560090 9898989898 [email protected] KARNATAKA 789 456 Legal Name E-WAY BILL SUPPLIERS Address1 Address2 Place PinCode Mobile No Email Id State Approximate Distance 789 560090 9898989898 [email protected] KARNATAKA 456 ABC PRIVATE LIMITED NEW BEL ROAD NEW BEL ROAD BANGALORE User Manual Release Date: 28/03/18, Version: 1.02 Page 14 NATION TAX MARKET 29AAACG0569P1Z3 GSTIN: E-Way Bill System (Offline tool) NIC E-WAY BILL TRANSPORTERS Transporter ID Transporter Name 29AMRPV87....
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....29L1Z1 ABC PRIVATE LIMITI 29AADCA8455F1ZI XYZ EXPORTS Mobile No Email id 9898989898 [email protected] 9879879878 [email protected] Address1 Address2 Place NEW BEL ROAD NEW BEL ROAD BANGALORE OLD AIRPORT ROA OLD AIRPORT ROAD BANGALORE Pincode State 560090 KARNATAKA 560090 KARNATAKA Figure 7: Samples for Bulk Masters. 5.2 Generating Masters from Bulk file • User logins to the e-way bill portal with his credentials. Select the 'Bulk Upload' option in the 'My Masters' menu. The user can then upload the JSON file for the selected option and generate the respective Master accordingly. Now, the user can export the results in an excel file by clicking 'Export to Excel' and use them. In case of error related requests, correct the error and generate the file again and process accordingly. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name : BIHAR_TX - User: Tax Payer Bulk Masters Select Option Product Oclient Supplier Transporter GO User Manual Release Date: 28/03/18, Version: 1.02 Page 15 NATION TAX MARKET E-Way Bill System (Offline tool) E-WAY BILL SYSTEM Upload Json File GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Client M....
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....aster - Bulk Upload Choose File No file chosen Upload Generate Exit Figure 8: Uploading and Generating Bulk Master, NIC User Manual Release Date: 28/03/18, Version: 1.02 Page 16 NATION TAX MARKET NIC E-Way Bill System (Offline tool) 6. Bulk Vehicle No Updation 6.1 Preparing Bulk Vehicle No Update request file There are two methods for generating the Bulk Vehicle No update requests. First, the transporter can prepare the Bulk Vehicle No update request file as follows. a. In the bulk Vehicle No update method, the request for vehicle is accepted in the JSON format. b. Ensure the codes are included in the JSON for the parameters as specified in the code list. Please refer to the code list in the excel file. C. JSON file with multiple requests are allowed. However, prepare the JSON file with around 2000 requests to avoid uploading challenges. d. Validate all the parameter value as per the format, codes and interlinked values before preparing the JSON file. . Pl refer the following files from the web site: Veh_Update JSON Format.xlsx Sample EWB Vehicle Update JSON Format.xlsx OR Second method is 'Vehicle No Updation Tool'. This tool can be downloaded by the ....
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....user from Help-> Tools-> Bulk Generation Tools option provided in EWB portal as shown in Figure 2 above. Please download the following file from Bulk Generation module (JSON Preparation Tools->Vehicle No Updation JSON Preparation). • VehicleNo_Updation Tool.xlsx This tool will allow the user to enter the requests in excel file and allow to validate and convert into JSON file. It is not necessary to use this tool. The tax payer/transporter can prepare similar tool or use first method and use. Sample for preparing Bulk EWB request file for generation of JSON file is given below for user reference. User Manual Release Date: 28/03/18, Version: 1.02 Page 17 NATION TAX MARKET E-Way Bill System (Offline tool) UPDATION OF EWAYBILL VEHICLE NUMBER (VER 1.0.0126) 29AAACG0569P1Z3 ABC LTD GSTIN/Trans in: Name: BANGALORE Place: NIC 560090 KARNATAKA Pin Code: State: E-Way Bill No * Trans Mode * Vehicle No Trans Doc No Trans Doc Date From Place * From State Reason for Updation * 123456789878 Road KA12KA1234 345 03/01/2018 BANGALORE KARNATAKA Due To Break Down 987678765676 Rail 100987650923 Ship 76567 330-3456 06/01/2018 BANGALORE 13/01/2018 ....
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....BANGALORE KARNATAKA KARNATAKA Due To Transhipment First Time 100045234388 Air 123478 13/01/2018 BANGALORE KARNATAKA Others Remarks Due to breakdown we are updating the vehicle number Due to Transhipment we are updating the vehicle number We are updating the vehicle number for other conditions Figure 9: Samples for Bulk Vehicle No Update. 6.2 Generating Vehicle No Update from Bulk file • User logins to the e-way bill portal with his credentials. • Select the 'Update Vehicle Bulk' option in the 'e-Waybill' menu. The user can then upload the JSON file and generate the bulk Vehicle No updates accordingly. Now, the user can export the results in an excel file by clicking 'Export to Excel' and use them. In case of error related requests, correct the error and generate the file again and process accordingly. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Upload File containing Update Vehicle details Update vehicle Details - Bulk Upload Generate Choose File No file chosen Upload Exit E-WAY BILL SYSTEM GSTIN :30EHFPS5910D9B1 - Legal Name: NAT_TAXPAYER - User: Tax Payer Update vehicle Details - Bulk Upload Cho....
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....ose File No file chosen VehicleUpdate_JSON.json Uploaded Successfully Upload File containing Update Vehicle details Upload SINO E-Way Bill No. Transportation Mode Vehicle No. Document No. Document Date From Place From State Reason Remark Errors Delete 171028428894 Road KA123456 bng Due To Break Down Due To Break Down Generate Exit Figure 10: Uploading and Generating Bulk Vehicle Upload. User Manual Release Date: 28/03/18, Version: 1.02 Page 18 GST<BR> News - Press release - PIB....