TaxTMI 
TaxTMI 
Revised RSA Token Policy 2016
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.... ============= Document 1 आयकर निदेशालय (पदà¥à¤§à¤¤à¤¿) DIT SYSTEMS DIRECTORATE OF INCOME TAX (SYSTEMS) Directorate of Income Tax (Systems) RSA Token Policy (2016) (1) What is a RSA Token? RSA Token is a secure user's authentication system. RSA Token is a unique, time-synchronous solution that automatically Changes the user's password every 60 seconds. This makes the solution more secured than event-synchronous systems (like presently followed User id and User password which can be valid for an indefinite period of time). RSA Token looks like as under: RSA SecurID® 159 759.) Secured by RSA (2) Why the RSA Token is required? The need for a secure authentication system, like the RSA Token, is required in an important department like the Income Tax Department (ITD) which will, in due course, maintain a most comprehensive database of financial details of the top tax payers and wealth owners. With the advancement of computerization in the department, especially, in the background of shift from de-centralized (2-tier) to centralized (3-tier) system, a need was felt to enhance n....
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....user is staff 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Name of Engineer: Date: 11. आयकर निदेशालय (पदà¥à¤§à¤¤à¤¿) DIT SYSTEMS DIRECTORATE OF INCOME TAX (SYSTEMS) Directorate of Income Tax (Systems) RSA Token Policy (2016) The User Details like User Name/ Designation of Employee/ Employee Code, Building name and address would be linked to the allotted Physical RSA Token No. The same would be managed in centralized manner at the Primary Data Center by the Service Provider of ITBA as RSA Token Database manager. Through RSA solution, a proper and constant audit trail would be created for network access and help identifying the specific employees who are accessing the system. After successful RSA binding, PIN will be intimated to the respective user via email or mobile. NOTE-: The first step for the designated employee would be required to obtain an Employee Number and Name based email id from the RCC by filing up the form for this purpose. (6) How RSA Token would be used To access the ITD/ITBA Application following steps are to be followed: While accessing ITD/ITBA Application, ....
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....fficers with the User detail of their respective location in a format given in para-5 for briefing/training meeting on RSA Token to be conducted by FMS at HQ of CCIT office. The HQ of office of CCSIT and the CIT (Admin & CO) should extend all facilitation to the team of FMS and this Directorate in the process of updating Users Details and conducting the RSA Token distribution meeting. As far as possible the acknowledgement for having received the RSA Token may be given by users. However for locations other than CCIT HQ, the RSA Token of concerned user can be handed over to the Building in Charge officers after verification of the user at the said location by CIT (Admin & CO). The CIT (Admin & CO) can take personal help of the Building in Charge officers for verifying the user at such location. The Building in Charge officers on receiving the RSA Token shall give an acknowledgment not only for his personal RSA token but also for others on whose behalf he is collecting the RSA token. The Building in Charge officers up to the rank Addl./JCIT or other junior Building in Charge officers on delivering the RSA Token to actual users shall obtain signature of actual users and ....
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.... that all the custodians namely, the range head i.e. Addl/JCIT CIT as well as the CIT (Admn & CO) or CIT nominated by Pr. CCIT (CCA) maintain a complete record of R.S.A. Token Register in running format for all RSA tokens allotted to Users in the following format and its return/withdrawal. आयकर निदेशालय (पदà¥à¤§à¤¤à¤¿) DIT SYSTEMS DIRECTORATE OF INCOME TAX (SYSTEMS) Directorate of Income Tax (Systems) RSA Token Policy (2016) R.S.A. Token Register in running format Sr. No. Sr. No. of Employee's Name Employee's code No. Building Building In Date of name and Charge R.S.A. Token & address (Nodal) issuing R.S.A. Designation where Officer Token Date of taking back R.S.A. Remark if any Employee is posted Token 1. 2. 3. 4. 5. 6. 7. 8. 9. Since the RSA Token allotted to official grade of users may keep on changing the holder depending who the user is posted in a given circle/ward/TRO, it is necessary that the range head i.e. Addl/JCIT CIT shall also maintain a token wise ledger for all RSA Token allotted by him as under: Token wise ledger as under Ledger F....
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....is posted, Building in Charge (Nodal) Officer etc. The CIT (Admin & CO) would physically handover the R.S.A. Token to the range head i.e. Addl/JCIT or CIT nominated by Pr. CCIT (CCA) who would then hand it over to the new incoming User. The range head i.e. Addl/JCIT or CIT nominated by Pr. CCIT (CCA) should ensure that intimation of User Details (Scanned copy of duly singed prescribed format) is sent to CIT(Admin & CO)/FMS Helpdesk through an Email (Refer Annexure) to link up the R.S.A. Token given by any of them and activate the R.S.A. Token. However in no case such request of activating the R.S.A. Token would be entertained by the RSA Token data manager if the request is by the User himself or by the Building in charge officer below the rank of JCIT/Addl.CIT (13) How maintenance/Management of R.S.A.Token would be done on day-to-day basis An employee may not be available to work on the system in five different situations: (i) employee's proceeding on leave like E.L. /H.P.L. /E.O.L. etc, (ii) employee's transfer, (iii) employee's retirement, (iv) employee's death and (v) employee's suspension. i. When Employee proceeds on leave (E.L./H.P.L./E.O.L. etc.) आà¤....
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....he R.S.A. Token will have to be returned to the respective range head under intimation to respective CIT (Admn)/CIT nominated by CCIT (CCA) and the respective Building in charge officer. The range head would also intimate the official's transfer to CIT(Admin & CO)/FMS Helpdesk through an Email (Refer Annexure) to de link the RSA token from the transferred official. A RSA token will be issued to the new official by respective range head. iii. Employee Retirement In case of an officer's retirement the R.S.A. token will be returned to the respective आयकर निदेशालय (पदà¥à¤§à¤¤à¤¿) DIT SYSTEMS DIRECTORATE OF INCOME TAX (SYSTEMS) Directorate of Income Tax (Systems) RSA Token Policy (2016) CIT (Admn.) /CIT nominated by Pr.CCIT (CCA) under intimation to respective JCIT/Addl.CIT and the respective Building in charge officer. The CIT (Admn.) /CIT nominated by CCIT (CCA) would take charge of the R.S.A. token from the retiring employee (whether officer or official) and would also intimate the User Details to CIT(Admin & CO)/FMS Helpdesk through an Email (Refer Annexure) to de link the R.S.A.....
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....OME TAX (SYSTEMS) Directorate of Income Tax (Systems) RSA Token Policy (2016) (14) What happens In case of loss / misplacing of tokens or Token is stolen? The employee (whether officer or official) should report loss of RSA token immediately to his immediate superior officer. A complaint may also be lodged with the police. A copy of the complaint is to be given to the range head/CIT (Admn.) /CIT nominated by Pr.CCIT (CCA) and the respective Building in charge officer. The range head/CIT (Admn.) /CIT nominated by Pr. CCIT (CCA) would make an entry in R.S.A. Token Register and would also intimate User details of lost RSA token number to the CIT(Admin & CO)/FMS Helpdesk through an Email (Refer Annexure) in order to deactivate the lost R.S.A. Token. This intimation should be given within 24 hours of the employees reporting the loss to prevent unauthorized entry to the ITD network. The User, who has lost/misplaced his token will not be able to log on to the Network and ITD/ITBA application till he gets a new token as stated in Para 12 above. Since each RSA token costs approx Rs. 3300/-, the range head/CIT (Admn.) /CIT nominated by Pr. CCIT (CCA) after receiving an intima....
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....34 63, Race Course Road, Coimbatore-641018 2, V.P. Rathinasamy Nadar Road, C. R. Building, Bibikulam, Madurai-625002 East Block, Level-III, R. K. Puram, New Delhi- 110066 1st Floor, Aayakar Bhawan, Christian Basti, G. S. Road, Guwahati-781005 Aayakar Bhawan, Dabagardens, Vishakhapatnam-530020 New Central Revenue Building, Statue Circle Bhagwan Dass Road, Jaipur Aayakar Bhawan, Paota, 'C' Road, Jodhpur-342010 Aayakar Bhawan, Sanjay Palace, M. G. Road, Agra-282002 16/69, Aayakar Bhawan, Civil Lines, Kanpur-208001 Aayakar Bhawan, Bhainsali Ground, Meerut Central Revenue Building, 2nd Floor, I S Press Road, Kochi-682018 0265-2323691, Fax 2340227 0261-2653600, Fax 2666761 080-22862632 T/F 0755-2552827, Fax 0755-2554592 0674-2589119, Fax 0674-2589125, 2393622 R 0183-2506427, Fax 0183-2506392 0172-2544116 01262-245644, 257020, 255909 044-28338653, Fax 044-28338658 0422-2225153, Fax 0422-2221825 0452-2526099, Fax 2530362 011-23379576, 011-23370624, 011-26873346 R 0361-2345106, 0361-2342923, Fax 0361-2345107 0891-2713061 0141-5112688, Fax 0141-2227224, 2525826 R 0291-2552344, Fax 0291-2529133 0562-2851290, Fax 0562-2527274 0512-2304348, Fax 0512-2304499 0121-25....
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....ometax.gov.in [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] North आयकर निदेशालय (पदà¥à¤§à¤¤à¤¿) DIT SYSTEMS DIRECTORATE OF INCOME TAX (SYSTEMS) Region CCIT Location South Address Incometax Department, Room No. G-15, Ground Bangalore Floor, CR Building, Queens Road, Bangalore. Pin code: 560 001, Karnataka Directorate of Income Tax (Systems) RSA Token Policy (2016) Annexture-A to RSA Token Policy Helpdesk Telephone Nos. and Email IDs to communicate changes from time to time Telephone Telephone Connections Number Email ID Team Lead Mobile Number 1 080-22860719 Helpdesk [email protected] Kulasekaran N 9902097185 Chennai Income Tax Office, Room No: 231, 2nd floor, Main Building, Aayakar Bhawan, No: 121 M G Road, ....