Intimation letter needed for using computer genarated invoice?

[Yatin Bhopi]

Dear experts,

Intimation letter needed for using computer generated invoice?

From 1^st April 2015 we wish to use computer generated invoice instead of continuous stationery (pre-printed Sr. No). Now we will use A/4 size invoice where invoice no will be generated at the time of printing invoice.

Are we need to intimate the excise department before using such stationery?

[Ramesh Patel]

No, you are not liable to submit any intimation for the same. But your software must comply excise law like no duplication of Invoice, Edit in Invoice after delivery of goods. In case of audit or survey you have to prove that your software complies the excise rules for computer generated invoice.

[Mahir S]

Sir,

agreed no need for any intimation. but this being the first time, it is advisable to intimate the range office and keep the acknowledgement copy for record purpose.

If in future such information is called by the department under rule 22 of central excise rule 2002, then you may provide details with acknowledged copy referred above.

AI Summary

No need for intimation letter when switching to digital invoices if software complies with excise laws; keep acknowledgment. A query was raised regarding the necessity of sending an intimation letter to the excise department when switching to computer-generated invoices from pre-printed ones. An expert clarified that no intimation is required, provided the invoicing software complies with excise laws, such as preventing invoice duplication and unauthorized edits. Another expert agreed but suggested informing the range office and keeping an acknowledgment for record-keeping. This could be useful if the department requests information under Rule 22 of the Central Excise Rules 2002.