TaxTMI 
TaxTMI 
TaxTMI 
E-Way Bill System User Manual
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....-Way Bill System User Manual <br>GST<br>Dated:- 30-3-2018<br><BR>Introduction of Goods and Services Tax (GST) across India with effect from 1st of July 2017 is a very significant step in the field of indirect tax reforms in India. For quick and easy movement of goods across India without any hindrance, all the check posts across the country are abolished. The GST system provides a provision of e-Way Bill, a document to be carried by the person in charge of conveyance, generated electronically from the common portal. To implement the e-Way Bill system, ICT based solution is required. Hence, as approved by the Goods and Services Tax (GST) Council, a web based solution has been designed and developed by National Informatics Centre and it is being rolled out for the use of taxpayers and transporters. ============= Document 1 2018 || hlh 国务 RFid GST NATION TAX MARKET E-Way Bill System User Manual National Informatics Centre New Delhi NATION TAX MARKET E-Way Bill System NIC No part of this document shall be reproduced without prior permission of National Informatics Centre, New Delhi. User Manual Release Date: 26/03/18, Version: 1.2 Page 2 NATION TAX M....
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....ARKET Table of Contents Table of Contents. List of Abbreviations 1. Introduction NIC E-Way Bill System 3 4 5 2. e-Way Bill System........... 6 3. Registering and Enrolling for e-Way Bill Systems 10 4. Opening the e-Way Bill System.... 17 5. Options under e-Way Bill. 19 6. Managing Consolidated e-Way Bills... 7. Rejecting e-Way Bills. 8. Generating Reports.......... 9. My Masters 10. User Management 11. Registration....... 12. Update... 13. Grievance 14. Best Practices to follow....... 32 38 39 .42 46 46 50 54 .57 59 User Manual Release Date: 26/03/18, Version: 1.2 Page 3 NATION TAX MARKET List of Abbreviations NIC E-Way Bill System Abbreviation Full Form API Application Program Interface CGST Central Goods and Service Tax CKD Completely Knocked Down EBN e-way bill Number EWB e-way bill GSP Goods and Services Tax Suvidha Provider GST Goods and Services Tax GSTIN Goods and Services Tax Identification No GSTN Goods and Services Tax Network GSTR-1 Goods and Services Tax Form -1 HSN Harmonized System of Nomenclature ICT Information and Communication Technology IGST Integrated Goods and Services Tax IT In....
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....formation Technology MIS Management Information System NIC National Informatics Centre OTP One Time Password PAN Permanent Account Number QR Quick Response RFID Radio-Frequency identification Device SGST State Goods and Services Tax SKD Semi Knocked Down SMS Short Message Service URL Uniform Resource Locator VAT Value added Tax User Manual Release Date: 26/03/18, Version: 1.2 Page 4 NATION TAX MARKET NIC E-Way Bill System 1. Introduction 1.1 Background Introduction of Goods and Services Tax (GST) across India with effect from 1st of July 2017 is a very significant step in the field of indirect tax reforms in India. For quick and easy movement of goods across India without any hindrance, all the check posts across the country are abolished. The GST system provides a provision of e-Way Bill, a document to be carried by the person in charge of conveyance, generated electronically from the common portal. To implement the e-Way Bill system, ICT based solution is required. Hence, as approved by the Goods and Services Tax (GST) Council, a web based solution has been designed and developed by National Informatics Centre and it is being rolled out for....
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.... the use of taxpayers and transporters. 1.2 Purpose and Intended Audience This document aims to explain the operational procedure on how to use web based e-Way Bill system. It also explains the features of e-Way Bill system and role of the stakeholders involved in the system. This document is intended for registered taxpayers under GST and un-registered transporters, who are the main stakeholders of e-Way Bill system under GST. 1.3 Scope The scope of this document covers: • Explaining the features of the e-Way Bill system. • Activities of various stake holders. • Registering and enrolling for the e-Way Bill system. • Processes involved in generation of web based e-Way Bill. • Enabling the various modes of the e-Way Bill generation. • Managing the sub-users by the stake holders. 1.4 URL or Web site address https://ewaybillgst.gov.in User Manual Release Date: 26/03/18, Version: 1.2 Page 5 NATION TAX MARKET NIC E-Way Bill System 2. e-Way Bill System 2.1 2.1.1 Waybill under Earlier VAT system In order to monitor the bulk trade which necessarily takes place through trucks, it was mandated under VAT that each such con....
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....signment shall be accompanied by a 'Delivery Note' which were issued from the VAT offices to the taxpayers. At the end of every month the taxpayer had to submit an utilisation statement of the forms issued. The intention of the tax office was that to control the tax evasion being done by few of the tax payers. The taxpayer also used to face a great deal of hardship while seeking the blank Delivery Notes as he/she would have to make several visits to the tax office. At check-posts the trucks, would get detained for a long time on frivolous grounds. Thus, it was a lose-lose situation for the trade as well as the government. In order to overcome these challenges, a new idea/system was introduced. In the new system, the taxpayer could upload the details of each transaction to the departmental 'Server' through the internet, and once uploaded the 'Server' would automatically generate a Delivery Note with a unique number, then this unique number could accompany the goods vehicle as a proof of having uploaded the transaction. Such a system would by itself ensure that once the Delivery Note is issued there could be no possibility of tax evasion. It was one of the most successfu....
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....l and efficient system of prevention of tax evasion on one hand and an e-Governance initiative that provided the speedy and efficient services to the taxpayers on the other hand. This system was introduced and used by number of states. 2.2 e-Way Bill System under GST Unique Selling Proposition (USP) of Goods and Services Tax is One Nation- One Tax - One Market. Introducing a separate way bill for each State under the GST system would definitely complicate the compliance and in turn affect the business of the taxpayers and transporters. Such a system of separate e-Way Bill for each State would result in hindrance of movement of goods and free trade from one State to another. The State and Central Government officers will also find it difficult to cross-verify such e-Way Bills if generated independently by each State. A new process is thus required which would ensure that a taxpayer, prior to movement of goods via a conveyance, would inform each transaction's details to the tax department, obtain an acknowledgement number for having thus informed, and then use this acknowledgement number as a valid document accompanying the truck. The idea is that the taxpayer be made t....
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....o upload the details of each transaction to a common portal through the Internet, and once uploaded, the common portal would automatically generate a document which can be tracked and verified easily by any stakeholder. User Manual Release Date: 26/03/18, Version: 1.2 Page 6 NATION TAX MARKET 2.3 E-Way Bill System NIC • . • • • • • e-Way Bill in GST Rule Information to be furnished by every registered person prior to commencement of the movement of goods and generation of e-Way Bill. Upon generation of the e-Way Bill on the common portal, a unique e-Way Bill number (EBN) shall be made available to the supplier, the recipient and the transporter on the common portal. -- The person in charge of a conveyance shall carry (a) the invoice or bill of supply or delivery challan, as the case may be; and (b) a copy of the e-Way Bill or the e-Way Bill number. The details of e-Way Bill generated shall be made available to the recipient, if registered, on the common portal, who shall communicate his acceptance or rejection of the consignment covered by the e-Way Bill. The information furnished while generating e-Way Bill such a....
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....s 1) GSTIN of recipient, 2) Place of delivery, 3) Invoice Number, 4) invoice date, 5) Value of goods, 6) HSN code, etc. shall be made available to the registered supplier on the common portal who may utilize the same for furnishing details in FORM GSTR-1. An officer authorised by the State can intercept any conveyance to verify the e-Way Bill or the e-Way Bill number in physical form for all inter-State and intra-State movement of goods. A summary report of every inspection of goods in transit shall be recorded online by the proper officer in specified format within twenty four hours of inspection and the final report in specified format shall be recorded within three days of the inspection. Where a vehicle has been intercepted and detained for a period exceeding thirty minutes, the transporter may upload the said information in a specified format on the common portal. 2.4 Objectives • Single e-Way Bill for movement of the goods throughout the country. • To prevent the evasion of tax. • Hassle free movement of goods across India. • Tracking the movement of goods with e-Way Bill number. • Easier verification of the e-Way Bill by offi....
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....cers. User Manual Release Date: 26/03/18, Version: 1.2 Page 7 NATION TAX MARKET E-Way Bill System NIC 2.5 Stakeholders The objective behind introducing e-Way Bill is to effectively address the expectations and concerns of the stakeholders by leveraging the use of ICT. The following are four key stakeholders of the e-Way Bill: ◠Suppliers • • • Generate the e-Way Bills and reject the e-Way Bills generated by other party against his/her name, if it does not belong to him/her. Recipients - Generate the e-Way Bills and reject the e-Way Bills generated by other party against his/her name, if it does not belong to him/her. Transporters - Generate the e-Way Bills, consolidated e-Way Bills and update the vehicle numbers for the e-Way Bills assigned to him for transportation by the taxpayers. Department Officers - Verify the e-Way Bills and consignments carried with the e-Way Bills. 2.6 The Benefits The major benefits are as follows: • • • The traders need not visit tax offices to collect and submit the Way Bill forms as used to be done in VAT regimes in some states. - Average waiting time at mobile squad reduces dras....
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....tically – As the verification of the e-Way Bill is done with the common portal, it will speed up the process of verification and allowing the vehicle to pass faster. Self-policing by traders. A trader while uploading gives the identification of the buying trader who will also account the transaction automatically. - Environment friendly – The need of the paper form of the multiple copies of way bill is eliminated. Hence, the tons of paper are saved per day. • Generation of GSTR-1 returns • need not have to upload the same. GSTR-1 return of the supplier is auto prepared, hence he Officials saved of monotonous work collecting and matching the manual way bill with the returns of the taxpayers. 2.7 Features of the e-Way Bill System • User friendly System – The system is user friendly with lots of easy to use operations by the users. - User Manual Release Date: 26/03/18, Version: 1.2 Page 8 NATION TAX MARKET • • E-Way Bill System NIC Easy and quick generation of methods – There are a number of methods are provided using which the users can easily and quickly generate the e-Way Bills. Checks and bala....
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....nces – The number of checks and balances have been introduced as per the requirements so that errors/mistakes of the users are eliminated. Multiple modes for e-Way Bill generation – This system support different modes of e-Way - Bill generation. The user can register the mode of e-Way Bill generation and use them for e- Way Bill generation. • Creating own masters · The user has a provision to create his own masters like customers, suppliers, products and transporters. The system facilitates to use them while generating the e- Way Bill. • • • • . • Managing sub-users - The taxpayer or registered person can create, modify and freeze the sub-users for generation of the e-Way Bill and assign them to his employees or branches as per need. This system also facilitates him to assign the roles/activities to be played by the sub- user on the system. Monitoring the e-Way Bills generated against me The system facilitates the registered person to know the number of e-Way Bills, generated by other registered persons, against him/her. There is an option to user to reject these e-Way Bills, if they do not belong to him. Ge....
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....nerating the GSTR-1 from the e-Way Bills Based on the e-Way Bills generated, the system pulls the GSTR-1 related information and pushes it to the taxpayers GSTR-1 returns. This avoids the taxpayers in uploading these transaction details. - Consolidated e-Way Bill – The system supports the transporters to prepare the consolidated e- Way Bill and hand over to the person in charge of the conveyance instead of giving the multiple e-Way Bills for movement of multiple consignments like parcel in one vehicle. Enabling the unregistered transporters to use e-Way Bill There is a provision for unregistered transporters to enrol and create a user for him to generate the e-Way Bills and update the vehicle numbers. Alerting the taxpayers – The system alerts and notifies the users through the web and SMS about the various activities like new notifications, rejected EWB, verified EWB, etc. QR bar code on the e-Way Bill - The QR code on the e-way bill helps for easier and faster verification of the e-Way Bill by the tax officers. Integrating with RFID for tracking the movement of the e-Way Bill – The provision has been made to integrate with the RFID for tracking....
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.... the movement of e-Way Bill by the tax officers, without stopping the vehicle on the road. User Manual Release Date: 26/03/18, Version: 1.2 Page 9 NATION TAX MARKET E-Way Bill System NIC 3. Registering and Enrolling for e-Way Bill Systems There are four stakeholders who have some stake in the movement of the consignment from one place to another and hence on the e-Way Bill. They are suppliers, recipients, transporters and tax officers. The suppliers, recipients and transporters want to see that the consignment moves from source to destination without any hurdles and tax officers want to see that the consignment is accounted by the supplier and recipient. To achieve, they need to have access to the e-Way Bill system. The provision has been made for them to access the system. The GST registered person can register on the e-way bill and create his user credentials to use the system. GST registered person can be a supplier, recipient or transporter. In case the transporter is small operator and not registered under the GST, then this system provides the mechanism to enrol and create his user credentials to operate on this system. 3.1 Registering by Taxpayers on th....
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....e e-Way Bill System The registration mechanism for the GST taxpayers for the e-Way Bill system is a simple process. One time GST taxpayer needs to register on this system. To do that the taxpayer needs to have the GSTIN issued under the GST system and mobile number registered with the GST system with him. Once a user enters into the URL address of the E-Way Bill System in his browser, the following screen will be displayed. User Manual Release Date: 26/03/18, Version: 1.2 Page 10 NATION TAX MARKET код Home GOODS AND SERVICES TAX E-WAY BILL SYSTEM E-Way Bill System Laws▾ How to Use ▼ Search Contact Us Registration▾ Welcome to Tax Payers and Transporters. Have a nice e-waybill operations Now, One Nation One e-Waybill for movement of goods throughout the country ■Website Policy ■GST Common Portal ⚫ Security Policy ■Disclaimer . Central Board of Excise .State Tax Websites This site can be best viewed in Firefox 43.5 and above,IE 11 and above,chrome 45 and above. To check your browser version click here ■National Portal ■National Informatics Centre ■Goods and Service Tax Network F....
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....igure 1: E-way bill Portal. NIC Login NATION AX MARKET Latest Updates-19/03/2018 Kerala Govt. has issued notification for e-waybill system from 11/01/2018 Uttarakhand Govt has issued notification for e-way bill system from 01/01/2018 Rajasthan Govt. has issued notification for e-way bill system from 20/12/2017 One e-way bill for movement of goods between Tax Payers of Karnataka, Rajasthan and Uttarakhand SMS module has been released Bulk generation of EWB is available now API interface are available in pre-production 2018-Powered By National Informatics Centre On the e-Way Bill portal, a first time GSTIN can register by clicking on the ‘e-way bill Registration' link under registration option. Then the user will be redirected to the ‘e-Way Bill Registration Form’. The registration form is shown below. सतà¥à¤¯à¤®à¥‡à¤µ जयते E-WAY BILL SYSTEM E-Way Bill Registration Form Enter GSTIN L2Y6V Enter the code as shown above Go Exit NATION TAX GST MARKET Figure2: e-Way Bill registration form 1. The user needs to enter his/her GSTIN number along with the displayed captcha and shall click â....
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....˜Go' to submit the request. Once the request is submitted the user will be redirected to the following page. User Manual Release Date: 26/03/18, Version: 1.2 Page 11 NATION TAX MARKET Enter GSTIN Applicant Name Trade Name E-Way Bill System E-WAY BILL SYSTEM E-Way Bill Registration Form 04BQSPA3829E1ZG HZNGH Enter the code as shown above Go Exit CHANDIGARH_TX NAT TEST Line 1 Raliway StationGollahalliGHS Line 2 NelamangalaCHANDIGARH ii. Address City CHANDIGARH Mail ID Mobile PIN: 562123 State: CHANDIGARH *******[email protected] ******1450 Note: If the details shown above have changed or incorrect then click on 'Update from GST Common Portal' button or click on 'Send OTP Send OTP Update from GST Common Portal NIC Figure 3: e-Way Bill registration, form2. In the above mentioned form, Applicant name, Trade name, Address, Mail ID and Mobile Number are auto populated once the user enters his/her GSTIN number along with displayed captcha. If the details have been changed or are incorrect, the user needs to click ‘Update from GST Common Portal' to pull the latest data from the GST Common Portal. User needs to click on 'Send OTP' to get the ....
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....OTP. Once OTP is received on the registered mobile number, user needs to enter the OTP and click on 'verify OTP' to verify the same and validate. Next, the user needs to provide his choice of User ID or username, which he/she plans to use to operate his account on this system. Username should be about 8 to 15 alphanumeric characters and can include special characters. A Unique user name should be given by the user, which is not there in User Manual Release Date: 26/03/18, Version: 1.2 Page 12 NATION TAX MARKET E-Way Bill System NIC the system. Once a request for registration is submitted, the system validates the entered values and pops up the appropriate message if there is any error. Otherwise the username with password is created and registered with e-Way Bill System. The tax payer can use this registered username and password to work on the system. Tips for Registration 1. GSTIN number should be in hand. 2. Registered mobile number should be with the user. 3. The username should be of at least 8 characters with a combination of alphabets (A-Z/a- z), numerals (0-9) and special characters (@, #3, $, %, &, *, ^) and can't exceed more than 15 characters. 4. ....
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....The password should be of at least 8 characters. 5. Keep your Username and Password securely. As explained previously, the transporter, who is un-registered in GST system, cannot register using the previous option. He/she needs to enrol on this system by providing his business details. After authenticating these details, the system generates the 15 characters of Transporter ID and user credentials for him. The enrolment form asks for his PAN details, business type, business place, Aadhaar or mobile authentication. For enrolling, the un-registered transporter has to open the e-Way Bill portal and select the ‘Enrolment for Transporters' option. On selection of the same, the system shows the following screen. User Manual Release Date: 26/03/18, Version: 1.2 Page 13 NATION TAX MARKET 1. Select Your State* 2. (a) Legal name (Enter Name as per PAN)* (b) Trade name, if any E-Way Bill System E-WAY BILL SYSTEM Application for Enrollment u/s 35(2) (c) PAN 3. Type of enrolment Warehouse/Depot Godown Cold Storage Transport services 4. Constitution of Business (Please select the Appropriate) 5. Particulars of Principal Place of Business (a). Address Build....
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....ing No./Flat No.⤠Name of the Premises/Building City/Town/Locality/Village District State Latitude Select State - Select State - Select Constitution- Floor No. Road/Street* Taluka/Block PIN Code" Longitude (b). Contact Information (the email address and mobile number will be used for authentication) Email Address Fax number with STD STD OfficeFax Validate Telephone Number with STD STD Telephone (c). Nature of premises Own Leased Rented Consent Shared Others 6. Do you have aadhaar number of Proprietor or Main person of Company / Firm ⚫ Yes No NIC I on behalf of the holder of Aadhaar number give consent to "Goods and Services Tax Network" to obtain my details from UIDAI for the purpose of authentication. "Goods and Services Tax Network" has informed me that identity information would only be used for validating identity of the Aadhaar holder and will be shared with Central Identities Data Repository only for the purpose of authentication. Aadhaar No (Prop or Main person of Company / Firm)* Mobile No (As per Aadhaar)* Name (As per Aadhaar)* Verify OTP Received from Aadhaar ⚫ Verify OTP 7 Upload Verify Detail & Send OTP Addre....
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....ss Proof Browsc... Upload ID Proof Browse.. Upload 8. Login Details User Name⤠Password①Confirm Password* 9. Verification Check I heareby solemnly affirm and declare that the information given herein above is true and correct to the best of my knowledge and belief and nothing has been concealed therefrom. Save Exit Figure 4: e-Way Bill Enrolment. User Manual Release Date: 26/03/18, Version: 1.2 Page 14 NATION TAX MARKET E-Way Bill System NIC • • • • • • • • The user has to select the State and enter his legal name as given in his PAN and PAN number. The system user gets it validated by on click of ‘Validate' button. The user has to then select the type of enrolment and constitution of business (Partnership, Proprietorship, Public/Private Limited etc.) After that he will enter his business details and contact details. The user has to then enter his Aadhaar number related details, if Aadhaar card is available with him and verify them through OTP sent to his registered mobile. The user can also provide his consent to GSTN to use the Aadhaar details and declaration of enrolment b....
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....y clicking on the checkbox. If the Aadhaar number is not available, user has to enter the mobile number and mobile is authenticated by sending the OTP to it. The user can then upload the Address and ID proofs (PoA and Pol) by clicking on respective 'Upload' buttons. After this user has to create username and password based on his choice and rules mentioned for username and password creation. The user has to then provide his declaration regarding the correctness of the given information by clicking on the checkbox. Once the user clicks the 'Save' button, the system generates the 15 digits TRANS ID and shows him. This TRANS ID, he can provide to his clients to enter in the e-way bill so as to enable the transporter to enter the vehicle number for movements of goods. 3.3 Forgot Password If the e-Way Bill user forgets his password for his username, he needs to enter the basic information of GSTIN in the following screen. On successful verification, he can use this option to get the new one time password through SMS to his mobile or mail on his email address. Using this password, he can login and create his new password. E-WAY BILL SYSTEM User Name * GSTIN/Transin * ....
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.... State * Pincode of Principal place of Business * Registered Mobile No * Email Address Forgot Password Select State - Please fill out this field. AEN 2C Q Enter the code as shown above without spaces: Go Exit Figure 5: Forgot Password. User Manual Release Date: 26/03/18, Version: 1.2 Page 15 NATION TAX MARKET E-Way Bill System NIC If the details entered are not matching with the GSTIN data available in the system, the system pops up message saying so. If the tax payer has updated his details in GST Common Portal, but is not being reflected in the e-way bill system, he can select ‘Update details from GST CP³. Now, the system pulls the latest data from the Common Portal and updates and he can try again the same so that he can get the SMS to his new mobile. 3.4 Forgot User Name If the user of the e-Way Bill system has forgotten his username, he needs to enter the basic information of GSTIN in the following screen. On successful verification, he can use this option to get his user name. On entry of his GSTIN, the system will send the username to his mobile number through SMS and mail on his email address. E-WAY BILL SYSTEM Enter GSTIN / Transin ....
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.... State * Pincode of Principal Place of Business * Registered Mobile No * Email Address Forgot Username - Select State - 4E 7 Y3 Q Enter the code as shown above without spaces: Go Exit > Figure 6: Forgot Username. If the details entered are not matching with the GSTIN data available in the system, the system pops up message saying so. If the tax payer has updated his details in GST Common Portal, but is not being reflected in the e-way bill system, he can select ‘Update details from GST CP'. Now, the system pulls the latest data from the Common Portal and updates and he can try again the same so that he can get the SMS to his new mobile and mail on his email address. User Manual Release Date: 26/03/18, Version: 1.2 Page 16 NATION TAX MARKET NIC E-Way Bill System 4. Opening the e-Way Bill System 4.1 Logging into e-Way Bill System To open or login to the e-Way Bill system, user should have registered in the e-Way Bill system, if he is the GSTIN holder or he should have enrolled in the e-Way Bill system, if he is GST un-registered transporter. The user can read the chapter 3 to know how to register or enrol into the e-Way Bill system. The user has....
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.... to open the e-Way Bill portal and enter his username and password along with the displayed captcha. On successful authentication, the system shows him the main menu of the e-Way Bill System. 4.2 Main Menu The main menu lists the options available to a user to operate on the e-Way Bill. GOODS AND SERVICES TAX E-WAY BILL SYSTEM GSTIN 10BQSPA3829E1ZS - Legal Name: BIHAR_TX-User: Tax Payer NATION TAX GST MARKET e-Waybill Consolidated EWB A Latest Updates -19/01/2018 Reject Reports My Masters User Management ➡Android APK for Tax Payers has been released. Please go to Registration-->For Android and register your IMEI. You will receive a link as SMS to your mobile, download the APP by clicking that link and install on your mobile. Registration Update Grievance Figure 7: Main Menu. In the middle, the system shows the Latest updates available for the users. On the left hand side, the system shows the main options. They are: • e-Way bill It has sub-options for generating, updating, cancelling and printing the e-Way Bill along with the option of extending the e-Way Bill. • Consolidated e-Way Bill - It has sub-options to generate, re-generate an....
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....d print consolidated e-Way Bills. Reject - It has the option to reject the e-Way Bill generated by others, if it does not belong to the user. • Reports - It has sub-options for generating various kinds of reports. User Manual Release Date: 26/03/18, Version: 1.2 Page 17 NATION TAX MARKET • • • • My Masters E-Way Bill System NIC It has sub-options to create the users masters like customers, suppliers, products, transporters. - User Management – It has sub-options for the users to create, freeze, update the sub-users and change passwords for sub-users. Registration - It has sub-options to register for SMS, Android App, GSP and API facilities to use. Update- It has sub-options to update the details as Transporter/Taxpayer and GSTIN details from common portal. Grievance- It has sub-option for generating the Detention report based on E-way Bill number. User Manual Release Date: 26/03/18, Version: 1.2 Page 18 NATION TAX MARKET NIC E-Way Bill System 5. Options under e-Way Bill e-Waybill Generate New Generate Bulk Update Part B/Vehicle > Update Vehicle-Bulk Extend Validity Update EWB Transporter Cancel Print....
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.... EWB Figure 8: Options under e-Way Bill. 5.1 Generate New When the user selects the ‘Generate e-way bill' sub-option under ‘e-waybill' option, the following screen will be displayed, allowing the user to enter the e-way bill request details. This option is used to generate the new e-Way Bill. User Manual Release Date: 26/03/18, Version: 1.2 Page 19 NATION TAX MARKET Transaction Detalls E-Way Bill System NIC Transaction Type Outward Inward Sub Type* Supply OExport Quab Work OSKDYCKO ORecipient Not Known OF or Own Las Ohton or Fa Oline Saks Oc Document Type Tax invoice ã Bill From Name BIHAR_TX GSTIN 10808FA3829E1ZS State BIHAR 60 Document No Document Date 22/03/2018 Despatch From Address Bill To Ship To Name Nama 0® GSTIN State 5000- Ham Details Product Name Description H5N Quartty Liz Name Description HEN Quantity Unt + Total Amount Table Amount CGST Amount SGST Amount PART-B Transporter Name Name Transporter ID Mode Vehicle Type* Vehicle No. Transporter Doc. No. & Date Address Place Pincode Railway StationGollahaliGHS NelamangalaBIHAR BIHAR 562123 SHAR Tas MaC5-Cess) GST Amount CESS Amou....
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....nt Total Inv. Value* Approximate Distance (in KM)* Road Rail O Ar O Ship Regular O Over Dimensional Cargo Subm Ext 22/03/2018 Figure 9: Generating New e-Way Bill. Before going for generating a new e-Way Bill, the user should have the Invoice/Bill/Challan document/details in his hand and user should know the, Transporter Id, through whom he/she is going to move the consignment or vehicle number through which the consignment is being moved. In the e-Way Bill entry form, first the user needs to select the type of transaction - outward or inward. The outward indicates, the user is supplying the goods and inward indicates the user is receiving the goods. Depending upon the type of transaction selected, the system will show the sub-type of transactions. The user needs to select the sub-type accordingly. Now the user needs to select the type of document from the drop down menu as per the document in his hand. The user will enter the document number and select the date of document, as given in the document (invoice, bill or challan). The system will not allow user to enter the future date. For an outward type of transaction, in the 'From' section, name, GSTIN and addres....
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....s of the supplier is auto populated with the user details in ‘Bill From' and 'Dispatch From' section. If the address of place of dispatch of goods is different from the auto populated address in ‘Dispatch From' section, the user is allowed to edit the address accordingly. User Manual Release Date: 26/03/18, Version: 1.2 Page 20 NATION TAX MARKET E-Way Bill System NIC For an inward type of transaction, in the 'From' section, name, GSTIN, address and State need to be filled by the user. It can be auto populated if the user has entered the consignor details in 'Master → Suppliers' option (Please refer to chapter 9 on My Masters). When a user enters 2-3 characters of the consignor, the system allows the user to select the consignor name which he has entered in the suppliers masters. All the other fields like GSTIN, from address are auto populated after selection. However, the system allows the user to edit. If the suppliers master has not been entered by the user, the system will allow him to enter the name, GSTIN and address details. If the supplier is un- registered for GST, then the user has to enter the GSTIN as URP, indicating that the supplie....
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....r is 'Unregistered Person'. For an outward type of transaction, the user needs to enter the name, GSTIN, address and State of the consignee in the ‘TO' section. The consignee details can be auto populated if the user has entered the consignee details in the 'Master →Clients' option (Please refer to chapter 9 on My Masters). When the user enters 2-3 characters of the consignee name, the system allow the user to select the consignee name which he has entered in the masters. All the other fields like GSTIN, the address are auto filled and is also editable by the user. If the address of the 'Ship To' place is different from the 'Bill To' address user can edit the same in ‘'Ship To' section accordingly. If the master has not been entered for the consignee, the user shall enter the complete details. Here, also the user has to enter the URP in GSTIN column, if the consignee is un-registered person. For an inward type of transaction in the ‘TO' section, the name, GSTIN and address of the recipient are auto populated with the user details. If he has the additional places of business, he will be allowed to select the place. Here, in spite of auto update,....
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.... the user is allowed to edit the address. Now, the user needs to enter the ‘Item Details'. Product details can be auto populated if the user has entered the product details in ‘Masters → Products' (Please refer to chapter 9 on My Masters). By entering 2-3 characters of the product name, which is being transported, the system allows the user to select the product name which was updated in the masters by him previously. All other fields under this section like description, HSN, Unit, Tax rate are auto filled from the master. The user needs to enter the quantity and taxable value of the product mentioned in the document. The user shall add multiple products by clicking on Based on the taxable value and rate of tax, the system will calculate CGST, SGST, IGST and CESS amount. The user is allowed to edit this amount also. It may be noted that the system will show the CGST and SGST tax rate for intra-state movement and IGST tax rate for inter-state movement. + Now, the user needs to select the mode of transportation - road, rail, air or ship and the approximate travelling distance between the selected supplier (source) to recipient (destination) under PART-....
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....B section. If the goods are being moved directly by the user himself, then he can enter the Vehicle Number without entering the transporter details. It may be noted that the approximate distance to be entered is the distance the consignment is being moved within the country, in case of import or export. Secondly, in case of export or import, the GSTIN will be URP and pincode and state will be 999999 and 'Outside Country'. If a user is carrying out the transportation through a third party, then he/she will generate the E-way bill by entering the transporter id, transporter document number and date given by the transporter. The transporter ID can be auto populated, if the user has entered the transporters details in 'Masters →Transporters' (Please refer to chapter 9 on My Masters). By entering 2-3 characters of the transporter, the system will allow the user to select the transporter's name which was entered in the master. If the transporter ID is entered, the generated E-Way Bill will be forwarded to the concerned User Manual Release Date: 26/03/18, Version: 1.2 Page 21 NATION TAX MARKET E-Way Bill System NIC transporter login account, allowing the transpo....
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....rter to enter the vehicle number while goods are getting moved. It may be noted that if the transportation details like vehicle number or transport document number is not entered, then the system generates the temporary unique number as 'Part-A Slip'. If the goods are being moved in the ‘Over Dimensional Cargo' then only user has to select the Vehicle type as O so that he can get additional validity period as per the rules. If a transporter is generating the e-Way Bill on behalf of the consignor/consignee, then the complete e-Way Bill entry form will be entered by him to generate the e-Way Bill. Here, the system allows him to enter both the consignor and consignee details without blocking any column. Once a request for e-Way Bill is submitted with Part-B details, the system validates the entered values and pops up appropriate message if there is any error. Otherwise E-Way Bill in the EWB-01 form will be shown with the unique 12 digit number. The e-Way Bill will not be valid for movement of the goods without the vehicle entry in the e-way bill form. Once the vehicle number is entered, the system will show the validity of the e-way bill. This indicates the user to....
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.... get the goods moved within that valid date. The validity time is midnight of the validity date. Otherwise the movement of goods becomes illegal. The user can take the print out of the e-Way Bill from there. (Please refer to chapter 5.8 for printing e-Way bill). User Manual Release Date: 26/03/18, Version: 1.2 Page 22 NATION TAX MARKET E-Way Bill System NIC Print e-Way Bill / Slip e-Way Bill E-Way Bill No: E-Way Bill Date: Generated By: Valid From: Valid Untit 8010 0272 5391 22/03/2018 03:18 PM 10BQS PA332 9E1Z8-BIHAR_TX 22/03/2018 03:18 PM 11/04/2018 Part-A GSTIN of Supplier Place of Dispatch GSTIN of Recipient Place of Delivery Document No. Document Date Value of Goods 10BQSPA3829E1Z8,BIHAR_TX BIHAR,BIHAR-582123 GSTIN: URP Aklasdkjer JHARKHAND-827004 12345 22/03/2018 - 60000 HSN Code Reason for Transportation Part-B 100-> Outward - Supply Mode From Entered Dube Doc No & Dt. Road KA041234 BIHAR 3/22/2018 3:18:00 PM || | || ||| 901662725391 Print Detailed Print Ext Entered by Figure 10: Generated e-Way Bill. 10BQSPA3829E128 Tips for easy and quick generation of e-way bill 1. Mandatory fields are indicated byâš«. 2. Man....
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....datory fields for GSTR-1 are indicated with âš« . It is advisable to enter these fields so that automatically GSTR-1 is prepared for next month. 3. Please ensure that you have the document details of the goods, to be moved, in hand before starting the data entry. 4. Please ensure that you have vehicle number in hand for road and transporter id, document number and date for movement by rail, air, or ship before starting the data entry. 5. Please ensure that your regular clients, suppliers, products and transporters details are entered in the master's option for easier, quick and accurate generation of e-way bill. 6. Please ensure that document number is entered with alphanumeric value as User Manual Release Date: 26/03/18, Version: 1.2 Page 23 NATION TAX MARKET E-Way Bill System NIC 5.2 Generate Bulk The system enables the user to generate bulk e-way bills. A bulk e-Way bill is used when a user needs to generate multiple e-Way Bills at one shot. For generating a Bulk e-Way Bill the user needs to have the EWB bulk convertor or the excel file, which helps the user to convert the multiple e-Way Bills excel file into a single JSON file. To generate a Bulk e-Way....
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.... Bill, user needs to select the sub option ‘Generate Bulk' under the option 'e-Waybill'. The following screen will be displayed. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX-User: Tax Payer Bulk Upload & Generate Eway Bill Upload Json File (Max 5MB) Choose File No file chosen Upload Generate Exit Figure 11: Generate Bulk The user has to choose file and select the JSON to be uploaded (maximum allowed file size for upload is 5 MB). Once a JSON file is from the user's system, the user needs to upload the same JSON file in the e-Way Bill portal and can use the file to generate bulk e-Way Bill. E-WAY BILL SYSTEM Upload Json File 29AMRPV8729L1Z1-NIC TESTING 2 Bulk Upload & Generate Eway Bill 1 IN 2 IN SINO Supply Type Doc No Doc Date Other Party Gstin 34rf 02/04/2016 29AAACG0569P1Z3 34rf 02/04/2016 29AAACG0569P1Z3 Supply State CHANDIGARH CHANDIGARH Choose file No file chosen Upload & Generate 2 2 Vehicle No No of Items Eway Bill No Bill Generated Date Errors 191000001239 20/09/2017 151000001240 20/09/2017 Figure 12: Generating and Uploading Bulk EWB. After processing the JSON file, the system generates the E-Way Bills and shows....
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.... the EWB for each request. If it is not possible it will show the error for each request. Note: Please refer Bulk E-way Bill generation manual for detailed information and procedure to generate the bulk e-Way Bills. User Manual Release Date: 26/03/18, Version: 1.2 Page 24 NATION TAX MARKET E-Way Bill System NIC 5.3 Update Part B/Vehicle This option can be used to update the vehicle number of the e-Way Bill, if it has not been entered while generating e-Way Bill or vehicle has been changed for moved goods because of various reasons like transit movement, vehicle breakdown etc. The present transporter is enabled to update the Part-B. If the transporter has not been assigned to the e-way bill, the generator can update the Part-B. When the user selects the ‘Update Vehicle No' sub-option under ‘e-Waybill' option, the following screen will be displayed. In this form the user needs to check at least one option e-way bill No/ Generated Date/Generator GSTIN accordingly. सतà¥à¤¯à¤®à¥‡à¤µ जयते AL E-WAY BILL SYSTEM NATION TAX GST MARKET GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX-User: Tax Payer Update Ve....
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....hicle Number Show e-Way Bill By: Oe-Way Bill No OGenerated by me(Date) Enter e-Way Bill No. Go Exit Figure 13: Updating of Vehicle No, form 1. After entering the corresponding parameter, the system will show the list of related E-way bills for those parameters. Here, the user will click on the select for the corresponding e-way bill for the vehicle update. Next, the user will be redirected to the following form. E-WAY BILL SYSTEM 29BQSPA3829E1Z2-Tanuja -Way Bill No 181000001322 User Manual From GSTIN & Place Selected e-Way Bill No is: 181000001322 29BQ SPA3829E1Z2-Tanuja,,560079, KARNATAKA Information To GSTIN & Place Information 29AAVC S2001D1ZG-CHITHRA B,,560064,KARNATAKA Mode Of Transport. Enter Vehicle No. Enter From Place Select From State Select Reason Remarks Road Rail Air Ship (Format: AB12AB1234 or AB12A1234 OR AB121234) KARNATAKA - Select Reason - Submit Exit Cons. EWB No ..: Vehicle Updation History :.. Updated By/Date Vehicle No TANUJA/2017-09-21 16:36:00. KA12AB1234) From Place From State KARNATAKA Trans. Mode Release Date: 26/03/18, Version: 1.2 Page 25 NATION TAX MARKET E-Way Bill System Figure 14: Updating Vehicl....
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....e No, Form 2. NIC Before going for updating vehicle number, the user should have the E- Way Bill for which the user wants to update vehicle number and the new vehicle number in hand for the data entry. In the vehicle updating form, the user needs to enter the vehicle number through which the transportation is being done, next the user enters the from place, the from state, from where the transportation is being done. The user also needs to give the reason for which the vehicle is being changed. The system allows the user to select the reason for the transport change. Next, the user needs to enter the 'remarks' field. If the mode of transportation is rail, air, or ship, then the user needs to enter the transporter document number instead of the vehicle number. Once a request for updating of vehicle number is submitted, the system validates the entered values and pops up appropriate message if there is any error. Otherwise the vehicle no is updated instantly and will be aligned with the concern e-Way Bill. Tips to remember 1. E-way bill is not valid for movement of goods without vehicle number on it. 2. Once E-way bill is generated, it cannot be edited for any mista....
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....ke. However, it can be cancelled within 24 hours of generation. 3. E-Way Bill may be updated with vehicle number any number of times. 4. The latest vehicle number should be available on e-way bill and should match with the vehicle carrying it in case checked by the dept. 5.4 Update Vehicle-Bulk The system enables the user to update vehicle details in bulk for multiple e-way bills in one go. .For updating Part-B in Bulk, the user needs to have the EWB bulk convertor or the excel file, which helps the user to convert the multiple Part-B of e-Way Bills excel file into a single JSON file update a Bulk Part-B of e-Way Bills, user needs to select the sub option ‘Update Vehicle Bulk' under the option ‘e- Waybill'. The user has to select and upload the JSON (maximum allowed file size for upload is 5 MB) and upload the same in the e-Way Bill portal and can use the file to update bulk Part-B of e-Way Bills. After processing the JSON file, the system shows the list of e-way bills updated with Part-B for each request. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Update vehicle Details - Bulk Upload Choose File No file chosen Up....
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....load File containing Update Vehicle details Upload Generate Exit User Manual Release Date: 26/03/18, Version: 1.2 Page 26 NATION TAX MARKET E-Way Bill System Figure 15: Bulk vehicle update. NIC 5.5 Extend Validity The provision has been provided to the taxpayer to extend the validity of E-way bill, if he / she is not able to reach the destination before the expiry of the validity of e-way bill. The user can extend the e- way Bill few hours before or few hours after the existing validity time of EWB. The few hours available for extending is defined in the web-site. The present transporter of the e-way bill can only extend the validity. E-WAY BILL SYSTEM GSTIN:29AMRPV8729L1Z1 - Legal Name: NIC TESTING 2-User: Tax Payer Form for Extention of Validity of E-Way Bill Transaction Details Transaction Type* Enter E-Way Bill No: Document Type Tax Invoice Outward 151000610679| Go Figure 16: e-way Bill validity Extension, Form 1. E-WAY BILL SYSTEM GSTIN 29AMRPV8729L1Z1-Legal Name: NIC TESTING 2-User: Tax Payer Form for Extention of Validity of E-Way Bill From GSTIN 29AMRPV8729L1Z1 Name NIC TESTING 2 Address fdsf fds dsf fsdfdsfds dsfds Place dsf Pinco....
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....de 562123 KARNATAKA Enter E-Way Bill No: 151000610679 Go Ext Sub Type SKDICKD Document No 567 To GSTIN 29AACCF7245H1Z0 Name Name Address Exit Document Date 22/03/2018 Place Pincode 999999 OTHER TERRIT Item Details Item No Product Name Description HSN Quantity Unit Value/Taxable Value (Rs.) CGST Tax Rate SGST Tax Rate IGST Tax Rate CESS Tax Rate 1 Single Hook- White Single Hook- 100 White 0.00 BOX 152.00 0.000 0.000 18.000 0.000 Total Amount/Taxble Amount 152.00 COST Amount 0.00 SGST Amount 0.00 IGST Amount 27.36 CESS Amount 0.00 Do you wish to get Extension for this EWB? User Manual Yes No Figure 17: e-way Bill validity Extension, Form 2 Release Date: 26/03/18, Version: 1.2 Page 27 NATION TAX MARKET E-Way Bill System NIC If the user says he wants to extend the validity, the system prompts him to select the reason option and explain the reason in detail in the reason description/remarks field. Transaction Details Transaction Type* Document Type Tax Invoice Outward E-WAY BILL SYSTEM GSTIN:29AMRPV8729L1Z1 - Legal Name: NIC TESTING 2-User: Tax Payer Form for Extention of Validity of E-Way Bill Enter E-Way Bill....
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.... No: 151000610679 Go Exit Sub Type* SKD/CKD Document No 567 To GSTIN 29AACCF7245H1Z0 Name Name Address From GSTIN 29AMRPV8729L1Z1 Name Address NIC TESTING 2 fdsf fds,dsf fsdfdsfds,dsfds Place Pincode dsf 562123 KARNATAKA Do you wish to get Extension for this EWB? Transportation Details (Part-B) Yes No Reason For Extension -Select- EWB Valid Till①From Place Approximate Distance (in KM)* Mode Vehicle Type Vehicle No. Transporter Doc. No. & Date Document Date 22/03/2018 Place Pincode 999999 OTHER TERRIT 24/03/2018 Remarks Remarks Current Place Road Rail Air Ship Regular ODC Submit Exit 24/03/2018 + Figure 18: e-way Bill validity Extension, Form 3 Subsequently, the user has to enter the presently, where is the consignment in ‘From Place' column and approximate distance to travel from there to the destination and transportation details. Now the system will give the additional validity depending upon the distance to travel as per the rules. By default, the validity of the extended EWB in the system is kept till midnight of the extended day. 5.6 Update Transporter The system enables the user to update the Transporter d....
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....etails against a particular EWB, if the transporter is getting changed for the further movement of the goods. Here, the present transporter can only update the next transporter and subsequently, the next transporter is enabled to update the Part-B till he has been changed. If the transporter is not there, then the generator of the e-way bill can update the transporter. User Manual Release Date: 26/03/18, Version: 1.2 Page 28 NATION TAX MARKET E-Way Bill System The user has to enter the EWB number and click 'Go' as shown in the screen below. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Update Transporter Details of E-Way Bill Enter E-Way Bill No: Go Exit Figure 19: Update Transporter Details, Form 1. The Transporter details can then be updated by the user as shown in below screen. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Update Transporter Details of E-Way Bill Transaction Details Transaction Type* Document Type Tax Invoice Outward Enter E-Way Bill No: 801002725391 Document No' 12345 Go Exit Sub Type Supply Document Date 22/03/2018 NIC From GSTIN 10BQSPA3829E1ZS Name ....
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.... BIHAR_TX Address Raliway StationGollahalliGHS To GSTIN URP Name Aklasdkjsdf Address ljaskdj NelamangalaBIHAR Place BIHAR Pincode 562123 BIHAR ▼ Place Pincode 827004 KARNATAKA Item Details Item No Product Name 100 Description HSN Quantity Unit Value/Taxable Value (Rs.) 0.00 CGST Tax Rate SGST Tax Rate IGST Tax Rate CESS Tax Rate 60000.00 0.000 0.000 0.000 0.000 Total Amount/Taxble Amount 80000.00 CGST Amount 0.00 SGST Amount 0.00 IGST Amount Transport ID Transporter Details Transporter ID Transporter Name Name Submit Exit Figure 20: Update Transporter Details, Form 2. 0.00 CESS Amount 0.00 User Manual Release Date: 26/03/18, Version: 1.2 Page 29 NATION TAX MARKET E-Way Bill System 5.7 Cancel E-way bill NIC The provision has been provided to the taxpayer to cancel the E-way bill for various reasons like goods are not being moved, incorrect entry in the E-way bill entered by him etc. When user selects the 'Cancel' sub-option under ‘E-way bill' option, the following screen will be displayed. E-WAY BILL SYSTEM 29AMRPV8729L1Z1-NIC TESTING 2 e-Way Bill Cancellation Enter e-Way Bill No. Go Exit Figure 21: Can....
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....celling e-Way Bill. Before going for e-Way Bill Cancellation, the user should have the e-Way Bill number in hand which he intends to cancel. Next, the user needs to enter the 12 digit e-Way Bill number and select go. That particular e-way bill will be displayed, and after giving a suitable reason for the cancellation of e-Way Bill, the user can cancel the e-way bill. Once the e-Way Bill is cancelled it's illegal to use the same. Note: The e-Way Bill once generated cannot be deleted. However, it can be cancelled by the generator within 24 hours of generation. If it has been verified by any empowered officer, then it cannot be cancelled. e-Way Bill can be cancelled if either goods are not transported or are not transported as per the details furnished in the e-Way Bill. 5.8 Print EWB When the user selects the ‘Print EWB' sub option under ‘e-Waybill' option, the following screen will be displayed; the print of an e-Way Bill can be taken only by the generator and the transporter of the e-Way Bill. सतà¥à¤¯à¤®à¥‡à¤µ जयते A L E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR TX- User: Tax Payer Print ....
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....e-Way Bill / Slip Enter Unique OR EWB No. Figure 22: Print EWB, Form 1. GO Exit GST NATION TAX MARKET User Manual Release Date: 26/03/18, Version: 1.2 Page 30 NATION TAX MARKET E-Way Bill System NIC After entering the e-Way Bill number, the below mentioned form will be displayed. The system shows the e-Way Bill with an option to take the print. Print e-Way Bill / Slip e-Way Bill E-Way Bill No: E-Way Bill Date: Generated By: Valid From: Valid Untit 8010 0272 5391 22/03/2018 03:18 PM 10BQS PA382 9E1Z8 - BIHAR_TX 22/03/2018 08:18 PM 11/04/2018 Part - A GSTIN of Supplier Place of Dispatch GSTIN of Recipient Place of Delivery Document No. Document Date Value of Goods HSN Code Reason for Transportation Part-B 10BQSPASS:29E1Z8,BIHAR_TX BIHAR,BIHAR-582123 GSTIN: URP Aklasdkj df JHARKHAND-827004 12345 22/03/2018 - 60000 100- Outward - Supply Mode Vetsche In Doc No & D Prom Entered Dube Road KA041234 BIHAR 3/22/2018 3:18:00 PM 901662725391 Print Detailed Print Ext Figure 23: Print EWB, Form 2. A user shall take a detailed print as well. bentered by 10BQSPA3829E128 User Manual Release Date: 26/03/18, Version: 1.2 Page 31 6....
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..... NATION TAX MARKET E-Way Bill System Managing Consolidated e-Way Bills Consolidated EWB > Generate New > Generate Bulk > Re-Generate > Print Consolidated EWB Figure 24: Options under Consolidated EWB NIC 6.1 Generate New Consolidated E-way bill A consolidated E-way bill is generated when the transporter is carrying multiple consignments in a single vehicle. Consolidated E-way bill allows the transporter to carry a single document, instead of a separate document for each consignment in a conveyance. A user should have all the e-Way Bill numbers of the consignments, which the transporter shall transport in one conveyance. When the user selects the 'Generating New' sub-option under 'Consolidated EWB' option, the following screen will be displayed. From State BIHAR E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Consolidated E-Way Bill Form Mode Road ORail OAir Oship Vehicle Starts From Place Vehicle No. E-Way Bill No (Press tab after entering E-Way Bill Generated eway bill no to populate Date By Inv. No. and Date Inv. Amount Source bill details) ewb no. Submit Exit Figure 25: Consolidated E-way bill. 3 Destina....
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....tion Delete User Manual Release Date: 26/03/18, Version: 1.2 Page 32 NATION TAX MARKET E-Way Bill System NIC In this form the user needs to check the mode of transportation from the given options, Road/Rail/Air/Ship. Then the user enters the ‘From State', 'Vehicle Starts From' where the vehicle is starting and 'vehicle no'. + Now, the user needs to enter the e-Way Bill Number. Once the EBN is entered the rest of the fields in the form are auto populated. The user can add multiple consignments by clicking on It may be noted that user should be the generator or the transporter of the selected e-way bill to use in consolidated EWB. Otherwise, it will not allow him to update the details. Then click on submit. The system will display a consolidated e-Way Bill with the consolidated EBN as given below. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Print Consolidated E-Way Bill Consolidated E-Way Bill 1. Consolidated E-Way Bill Details Consolidated E-Way Bill No Date: Transporter ID Vehicle No From Mode WayBill 8710044848 22/03/2018 10BQSPA3829E1ZS BR123456 BIHAR-BIHAR Road 2. Item Details S.No. E-WayBill No. & ....
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....Date GST B WayBill GST e WayBill E-WayBill By Document No. & Date Value To 1. 801002725391 - 22/03/2018 10BQSPA3829E1ZS 12345 - 22/03/2018 60000.00 - KARNATAKA - 827004 Print Exit Figure 26: Consolidated E-way bill. 6.2 Generate Bulk Consolidated E-way bill The e-way bill system enables the user to generate consolidated bulk e-way bills. A consolidated bulk e-Way bill is used when a user needs to generate multiple consolidated e-Way Bills at one shot. For generating a consolidated Bulk e-Way Bill the user needs to have the EWB bulk convertor or the excel file, which helps the user to convert the multiple consolidated e-Way Bills excel file into a single JSON file. To generate a consolidated Bulk e-Way Bill, user needs to select the sub option ‘Generate Bulk' under the option 'Consolidated EWB'. The following screen will be displayed. User Manual Release Date: 26/03/18, Version: 1.2 Page 33 NATION TAX MARKET Upload Json File Error Description E-Way Bill System E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Upload & Generate Browse... Exit Figure 27: Consolidated Bulk e-way Bill, Form 1. NIC The user ha....
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....s to choose file and select the JSON to be uploaded. Once a JSON file is from the user's system, the user needs to upload the same JSON file in the e-Way Bill portal and can use the file to generate consolidated bulk e-Way Bill. Upload Json File SINO Vehicle No 1 2 KA02ab1234 KA04ab1234 KA12ab1234 E-WAY BILL SYSTEM 29ckjpm7659c1Z0-test - ANUJ MOHAN - Transporter Choose file No file chosen Upload & Generate Place bangalore Bihar bangalore Tripsheet No 1410000046 1110000047 1810000048 Figure 28: Consolidated Bulk e-way Bill, Form 2. After processing the JSON file, the system generates the E-Way Bills and shows the consolidated EWB for each request. If it is not possible it will show the error for each request. Note: Please refer Bulk E-way Bill generation manual for detailed information and procedure to generate the bulk e-Way Bills. 6.5 Re-Generate Consolidated EWB The E-Way Bill system gives the user an option to update the transportation details for the consolidated EWB and re-generate the new Consolidated EWB (CEWB). A user can update the transportation or vehicle number for the consolidated EWB by selecting the sub option 'Re-Generate' under the op....
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....tion ‘consolidated EWB'. The following screen is displayed User Manual Release Date: 26/03/18, Version: 1.2 Page 34 NATION TAX MARKET E-Way Bill System E-WAY BILL SYSTEM GSTIN:30EHFPS5910D9B1 - Legal Name: NAT_TAXPAYER - User: Tax Payer Re-generate CEWB with new Trans. details Show Consolidated E-Way Bill Info By Consolidated EWB No Enter Cons.EWB No. Figure 29: Regenerate CEWB. Generated by me (Date) Go Exit NIC On this screen, the user shall enter the 10 digit consolidated EWB or by selecting the date on which the consolidated EWB was generated. A list of consolidated EWB will be shown; the user shall select the particular consolidated EWB to update the vehicle number. The following screen will be displayed E-WAY BILL SYSTEM GSTIN :30EHFPS5910D9B1 - Legal Name: NAT_TAXPAYER - User: Tax Payer Re-generate CEWB with new Trans. details Show Consolidated E-Way Bill Info By Enter Cons.EWB Generated Date. Consolidated EWB No Generated by me (Date) 24/03/2018 Go Exit Cons.Ewy No/Date Select 1210240518 Generated By From Place From State GOA12345 BANGALORE GOA 24/03/2018 11:27:00 Select 1910240519 GOA12345 BELLARY KARNATAKA 24/03/2018 11:....
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....27:00 Figure 30: Regenerate CEWB (based on Date). GST User Manual Release Date: 26/03/18, Version: 1.2 Page 35 NATION TAX MARKET E-Way Bill System E-WAY BILL SYSTEM GSTIN :30EHFPS5910D9B1 - Legal Name : NAT_TAXPAYER - User: Tax Payer Update Vehicle Number From Το Show e-Way Bill By: Enter EWB Generated Date e-Way Bill No Generated by me(Date) 24/03/2018 Go Exit Update Part-B Mode Of Transport Vehicle No①Place of Change* State of Change Reason* Vehicle Updation For The EWB No:171028410987 30EHFP S5910D9B1, Shree Nilaya Dasarahosahalli, Beml Nagar,kolar, 563115, GOA 30EHFP S5910D9B1, Shree Nilaya Dasarahosahalli, Beml Nagar,kolar, 563115,GOA Transporter Doc. No. & Date Road Rail Air Ship -State - - Select Reason - Submit Exit 24/03/2018 + NIC Figure 31: Update Vehicle Number, On this form the user needs to update the vehicle number along with the place, state, reason for the change in transportation and Transporter Doc. No. and Date. The system will pop up an error message if any fields are entered wrongly, otherwise the vehicle number will get updated to that particular consolidated E-way bill number. 6.4 Print Consolida....
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....ted EWB A user can take the print of consolidated EWB by selecting sub option ‘print consolidated EWB' under the option consolidated EWB. The following screen is displayed. E-WAY BILL SYSTEM GSTIN :10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Print e-Way Bill / Slip Enter Unique OR EWB No. Figure 32: Print Consolidated EWB GO Exit User Manual Release Date: 26/03/18, Version: 1.2 Page 36 NATION TAX MARKET E-Way Bill System NIC Once the user enters the consolidated EWB number and clicks ‘GO'. The system will display the requested consolidated EWB and the user can take the print out of the consolidated EWB. User Manual Release Date: 26/03/18, Version: 1.2 Page 37 NATION TAX MARKET E-Way Bill System NIC 7. Rejecting e-Way Bills The option is used by the taxpayer to watch the e-Way Bills generated by the other taxpayers against his/her GSTIN as the other party as recipient or supplier. If the recipient is not getting the consignment mentioned in the e-Way Bill, he/she can reject them using this option. The user needs to have the e-Way Bill number which he/she wants to reject. The following screen is shown once 'Reject' is selected....
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.... from the main menu options. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Reject E-Way Bill generated by others Select Date 22/03/2018 Submit Exit Figure 33: Rejecting E-way bill. A user needs to the select the e-Way Bill number by selecting the date on which the e-Way Bill was generated and click submit button. The system will show all the e-way bills generated on that particular date, select the concern e-Way Bill and shall reject the e-Way Bill by checking the check box on the right side of the e-Way Bill. Note: As the other party, one can communicate the acceptance or rejection of such consignment specified in the e-Way Bill. If the acceptance or rejection is not communicated within 72 hours from the time of generation of e-Way Bill, it is deemed that he has accepted the details. User Manual Release Date: 26/03/18, Version: 1.2 Page 38 NATION TAX MARKET E-Way Bill System NIC 8. Generating Reports There is an option for the user to generate various reports to manage his business some are detailed and others are summarised. The system also helps him to generate action based reports. The following reports are available....
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....: Reports My EWB Reports Outward Supplies Inward Supplies › CEWB Generated by Me > Cancelled EWBs > Rej. EWBs by Me › Assigned for Transporters Others EWB Reports Generated by Others Rej. EWBs by Others > Ass.to me for Transport Master Reports My Masters EWB Masters Summary Reports Datewise Activities Figure 34: Options under Reports. 8.1 My EWB Reports This will give the list of e-Way Bills generated by the user for a particular date which includes the following: • • • Outward Supplies- This will generate the list of e-Way Bills which have been shown as outward supplies from the user for a particular date Inward Supplies- This will generate the list of e-Way Bills which have been shown as inward supplies to the user for a particular date. CEWB Generated- This will generate the list of consolidated e-Way Bills for a particular date. Cancelled EWBs- This will list the e-Way Bills cancelled by the user for a particular date. Rejected EWBs- This will list the e-Way Bills cancelled by the user for a particular date. User Manual Release Date: 26/03/18, Version: 1.2 Page 39 NATION TAX MARKET E-Way Bill System NKC ....
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....€¢ Assigned for Transporters- This will list the e-Way Bills assigned by the user for Transporters for a particular date. 8.2 Others EWB Reports This will give the list of e-Way Bills generated by the others against the user as the other party for a particular date which includes the following: • • EWBs generated by others- This will list the e-Way Bills generated by others for the user. Rejected EWBs by others- This will list the e-Way Bills assigned to others by the user but rejected by them. • Assigned to me for Transport- This will list the e-Way Bills assigned to user for Transport by others. 8.3 Master Reports Following reports are available under this option: • My Masters This generates the list of master entries under different categories like Clients, Suppliers, Transporters and Products. E-WAY BILL SYSTEM GSTIN :10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer My Masters Report Clients OSuppliers OTransporters OProducts Figure 35: Generating Master Reports. Go User Manual Release Date: 26/03/18, Version: 1.2 Page 40 NATION TAX MARKET • E-Way Bill System NIC EWB Masters - This will list the e-Way ....
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....Bills based on Unit Quantity Code and State Code. E-WAY BILL SYSTEM GSTIN :10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer EWB Masters Report Unit Quantity Code State Code Figure 36: Generating EWB Master Reports Go 8.4 Summary Reports Datewise Activities- This will list the activities pertaining to particular e-Way Bill for a particular date. The user can export the populated details in an excel by clicking on 'Export to Excel" tab. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Generated by Me Select EWB.Generated Date 22/03/2018 + Go EWB.No & Date Supply Doc. No & Туре Date Other Party GSTIN. Transporter TO GSTIN Details Info Status & Other Party Rejected Status No of Items Main HSN Code HSN Desc Total Inv.Value Valid Till Date 801002725391 22/03/2018 15:18:00 Outward 12345 Supply URP- Active & 1 100 60000.00 11/04/2018 22/03/2018 Aklasdkjsdf, ljaskdj. Export To Excel 827004 Figure 37: Generating EWB Master Reports User Manual Release Date: 26/03/18, Version: 1.2 Page 41 NATION TAX MARKET 9. My Masters E-Way Bill System NIC The e-Way Bill system allows the use....
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....r to create his own business related Masters. Masters data simplifies the data entry while generating the e-Way Bill. It helps user to generate e-Way Bill easily and quickly without any errors. The master consists of Products, Clients, Suppliers, and Transporters. My Masters > Products Clients › Suppliers > Transporters Bulk Upload Figure 38: Options under My Masters. 9.1 Products When the user selects sub option ‘Product' under option ‘Masters', the following screen will be displayed. Basic Details E-WAY BILL SYSTEM GSTIN :10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Product Name* Measurement Unit * -Unit- Description* HSN Details HSN Code HSN Name Enter rate of tax as applicable for your business CGST* SGST* Product Master IGST* Search Cess* Cess Advol①Submit Exit Figure 39: Masters → Product. User Manual Release Date: 26/03/18, Version: 1.2 Page 42 NATION TAX MARKET E-Way Bill System NKC The user needs to start entering with the basic details like the product name; a measurement unit of the product in which he sells and a brief description about the product shall be entered by the user. Next,....
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.... the user needs to enter the HSN code. If the user doesn't know the HSN code, the system allows the user to select the HSN code from the search options and HSN name accordingly. Next, the user needs to enter the rate of tax as applicable for the product - CGST, SGST, IGST, Cess, and Cess Non-ad valorem. Once a request for product details are submitted, the system validates the entered values and saves. Otherwise the system pops up appropriate message if there is any error. The user can repeat this for all his products. User can make multiple entries for the same product, if the unit of measurement and rate of tax is in multiple for the same product. Accordingly, he can give the product name for his understanding and remembering. 9.2 Clients A user shall select the sub option ‘Clients' under option ‘Masters' to enter the client details into the masters, the following screen is shown when the clients tab is selected. E-WAY BILL SYSTEM 29BQSPA3829E1Z2-Tanuja Customers Master GST Registered GST Unregistered Customer GSTIN Enter GSTIN Submit Mobile Customer GSTIN Customer Name Email-ID Address Line 1 Address Line 2 Place Pincode Number 29EHFPS5910D....
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....1ZZ 299898989898 DIVISION3 unregcli 9986673402 9898989898 [email protected] bangalore bangalore 560079 bangalore 560013 Figure 40: Masters Clients, Form 01. The user can enter the customer details as a GST registered or GST un-registered customer. When the GST registered option is selected, the user has to enter the GSTIN of the customer. Once the GSTIN is entered, the system shows the customer details in the combo box. If the GSTIN holder has additional place of the business, then the combo will show main and additional places of business. The user has to select whichever is required. If multiple places have to be selected, click + button and select. Once submit is given, the system saves the details of that particular customer in the masters. If the user selects the GST un-registered option, the following screen is displayed. User Manual Release Date: 26/03/18, Version: 1.2 Page 43 NATION TAX MARKET State Name â‘ Address Place E-Way Bill System Customers Master â—‡ GST Registered â— GST Unregistered -State- Name Line 1 Line 2 Place PIN Code: * Mobile Number. * PIN Code Mobile No. Email Approximate Distance (in KM) Submit Em....
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....ail Exit > NIC Figure 41: Masters→ Clients, Form 02. The user needs to enter the state, name, client address, place, pin code, mobile number and email of the client and select submit. Once a request for client details are submitted, the system validates the entered values and pops up appropriate message if there is any error. Otherwise the client details are captured into the masters and will be available to use while generating e-Way Bill. 9.3 Suppliers The user can also add the suppliers by selecting sub option ‘Supplier' in the same manner like clients are added. Please see the procedure for the entry of customer in masters in above section. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name : BIHAR_TX - User: Tax Payer Suppliers Master GST Registered GST Unregistered Customer GSTIN Supplier GSTIN 10BQSPA3829E1ZS ENTER GSTIN Supplier Name BIHAR_TX Address Line 1 Address Line 2 GHSRaliway Station GollahalliNelamangala Figure 42: Suppliers Master. Submit Exit Place Pincode Delete BIHAR 562123 9.4 Transporters A user can enter the details of a registered transporter into the masters; the user needs to have the transporter number. ....
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....Once the transporter number is entered, the system allows the user to select and submit the same. This is used to enable the registered person to allow the transporter to update the vehicle number in the e-Way Bill whenever, it is required. User Manual Release Date: 26/03/18, Version: 1.2 Page 44 NATION TAX MARKET Transporters No. E-Way Bill System E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX-User: Tax Payer Transporters Master Figure 43: Transporters Master. Submit Exit NIC 9.5 Bulk Upload The system enables the user to upload bulk Masters for Product, Client, Supplier and Transporter. For generating a Bulk e-Way Bill the user needs to have the EWB bulk convertor or the excel file, which helps the user to convert the multiple e-Way Bills excel file into a single JSON file. To upload a Bulk Master, user needs to click the ‘Bulk upload' under 'My Masters' module and then select the option for Bulk Master as shown in screen below. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User : Tax Payer Bulk Masters Select Option Product Oclient Supplier Transporter GO Figure 44: Bulk Master upload, Form 1. The user ca....
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....n then upload the JSON file for the selected option and generate the respective Master accordingly. Upload Json File E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name : BIHAR_TX - User: Tax Payer Client Master - Bulk Upload Choose File No file chosen Upload Generate Exit Figure 45: Bulk Master upload, Form 2. User Manual Release Date: 26/03/18, Version: 1.2 Page 45 NATION TAX MARKET E-Way Bill System NIC 10. User Management Some of the users or taxpayers need to generate the e-Way Bill from multiple business places or in 2- 3 shifts or many numbers of e-Way Bills under his account. Also, some of the users do not want to manage all the activities under one username or account. Under this circumstance, he/she may not be able to manage this with one user name. These tax payers can use the user management option to create multiple sub-users and assign them different roles. The following sub-options explain the user how to manage the sub-users. User Management > Create Sub-User > Freeze Sub-User > Update Sub-User > Change Password Figure 46: Options under My Masters. 10.1 Create Sub-User The system enables the user to create a sub user. Once the user....
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.... clicks on the sub option 'Create Sub user' under the option user management, the system asks the user to enter the mobile number and validates the same via the OTP. Once correct OTP is entered the following screen is displayed. User Manual Release Date: 26/03/18, Version: 1.2 Page 46 NATION TAX MARKET E-Way Bill System E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name : BIHAR_TX - User: Tax Payer User Creation Suffix Login ID* Login ID Name of the user * Designation * Mobile * Email ID Enable the user to generate E-Way Bill for Select Office Enable E-Way Bill generation Check All Offices - Select Office - Yes Enable Consolidated Yes E-Way Bill generation Enable E-Way Bill rejection Ⓒ Yes Enable report generation Yes Enable updating masters Yes Submit Particular Office O No 00 о No No No No Exit Figure 47: Creating Sub-User. > NIC In this form, the user can create the sub-user by entering a ‘suffix user id' for the sub user and shall check the availability of the user id. That is, if the tax payer's username is ‘abcdef†and he is giving suffix as 'rvk', then the sub user id will be ‘abcdef_rvk' ....
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....is created. Then the user needs to enter the name, destination, and mobile number, email id, enabling the user to generate the EWB for all the offices or for a particular office. The user can authorise the sub user to generate EWB, consolidated EWB, rejection of EWB, report generation of EWB and updating the masters from the check boxes given in the screen. The system will pop up an error if the entered fields are incorrect otherwise the system will create a sub-user and send SMS pop up a message with password to the sub-user. User Manual Release Date: 26/03/18, Version: 1.2 Page 47 NATION TAX MARKET E-Way Bill System NIC 10.2 Freeze Sub-User The system gives an option to the user to freeze the sub user. Once the user selects ‘Freeze sub-user' under the option user management. The following screen is displayed. E-WAY BILL SYSTEM 29AAACL2836L1Z8-LAWREL NAVIGATION MAURITIUS LTD User Freeze Login ID LAWREL123_MADI Name of the user MADI Designation Mobile Email ID Enable the user to generate E-Way Bill for Select Office ASD 9898989898 [email protected] All Offices Particular Office - Select Office- Yes ☠No Enable E-Way Bill generation Ena....
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....ble Consolidated E-Way Bill generation Yes No Enable E-Way Bill rejection Yes No Enable report generation Yes No Enable updating masters Yes No Freeze Exit Figure 48: Freezing Sub-User. The user shall select the freeze button to freeze a sub user. Once a sub-user is frozen, he/she won't be able to login E-way bill portal. 10.3 Update Sub-User In the same manner explained under chapter 10.1 create sub user, a user can update a sub-user. In the sub option Update sub-user under user management. 10.4 Change Password A user shall change his login password under this option. Once the user clicks on sub option change password under the option user management, the following screen is displayed. User Manual Release Date: 26/03/18, Version: 1.2 Page 48 NATION TAX MARKET E-Way Bill System E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer User Name Enter Existing Password âš« Enter New Password* Re-Enter New Password* Change Password bihar_tx Submit Exit NIC Figure 49: Changing password. In this form the user needs to enter the old password, enter the new password he/she wants to use and click submit. The system will ....
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....change the login password of the user with new entered password. Note: Remember the old and the new password entered. Don't share your password with others and regularly change your password. User Manual Release Date: 26/03/18, Version: 1.2 Page 49 NATION TAX MARKET E-Way Bill System NIC 11. Registration E-Way Bill system provides the users to generate the e-Way Bills from different modes. One of them is the web based mode, which has been explained in chapter 5. There are other modes like SMS based, android app based, API based and Suvidha based. For all these modes, the user needs to register on the web based system with other details for these modes. The following options explain the registration for these modes. Registration > For SMS > For Android > For GSP > For API Figure 50: Options under Registration. 11.1 For SMS User needs to have the registered mobile number which he/she used for registration on the e- Way Bill portal. Once user selects option ‘for SMS' under main option ‘Registration', following screen is displayed. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer SMS Registration This option is u....
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....sed to register your mobile number for using all options under e-Waybills by sending SMS to the e-Waybill system. Only one mobile number can be registered against each user. Also, once registered the same mobile number cannot be used to register for any other user. Note: Refer the user manual in the website. Mail ID *******[email protected] Mobile Number of main user ********50 Enter OTP Exit Send OTP Verify OTP Figure 51: SMS registration, Form 1. The user needs to verify the OTP received on his/her registered mobile number and mail ID. The system validates the OTP and directs the user to the following screen. User Manual Release Date: 26/03/18, Version: 1.2 Page 50 NATION TAX MARKET E-Way Bill System E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer SMS Registration Select User ID: Mobile Number: bihar_tx 8095901450 Active Freeze Exit Already Registered Users -- No registered users till now Figure 52: SMS Registration, Form 2. NIC Next, the user needs to select the User id from the drop down menu, the mobile number of the selected user will be auto populated by the system. Once the user gives the submit request the ....
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.... particular user can generate e-Way Bill through SMS system. Note: Please refer user manual on SMS system to generate e-Way Bill through SMS. A tax payer can register a maximum of 2 mobile numbers for the m-Way Bill purpose. 11.2 For Android The e-Way Bill system enables the user to generate an e -Way bill through android application as well. Once a user selects 'For Android' under the option ‘Registration', the following screen is shown. User Manual Release Date: 26/03/18, Version: 1.2 Page 51 NATION TAX MARKET E-Way Bill System E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Android Registration The e-way bill Android app can be downloaded to your mobile and used to achieve all the functionalities of the ewaybill system. This option is used to register the IMEI number of your mobile device. Only one IMEI number can be registered against each user. Also, once registered the same IMEI number cannot be used to register for any other user. Mail ID *******[email protected] Mobile Number of main user ********50 Enter OTP Exit Figure 53: Android Registration, Form 1. Send OTP Verify OTP NIC User Manual Release Date: 26....
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..../03/18, Version: 1.2 Page 52 NATION TAX MARKET E-Way Bill System E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Android Registration Select User Name Place Do you want to enable android app? bihar_tx BIHAR_TX BIHAR OYes ONO Active Freeze Exit Already Registered Handsets No registered IMEI till now NIC Figure 54: Android Registration, Form 2. The user needs to select the concern user from the drop down menu, name and place will be auto populated by the system. The user shall enable the concern user with android app, needs to enter the IMIE Number of the concern user and save the details in the e-Way Bill system. Once saved the concerned user will be able to generate e-Way Bill through android applications. 11.3 For GSP Under Development. Please wait for the next version. 11.4 For API Under Development. Please wait for the next version. User Manual Release Date: 26/03/18, Version: 1.2 Page 53 NATION TAX MARKET NIC E-Way Bill System 12. Update Following options are available under Update module. Update > As Transporter/Tax Payer > My GSTIN from CP Figure 55: Options under Registration. 12.1 For Transporte....
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....r/Taxpayer The E-Way Bill system allows a user to generate an e-way bill for other parties as a Transporter/Taxpayer. By using this option a user can change himself into a Transporter/Taxpayer, which enables him to generate e-way Bill for other parties. A user needs to select 'For Transporter/Taxpayer ‘under the option ‘registration'. Any time, the user can change between tax payer and transporter. The following screen will be displayed: E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Transporter Registration Mail ID Mobile Number of main user ********50 Enter OTP *******[email protected] Send OTP Verify OTP Exit Figure 56: Transporter Registration. Here the user needs to 'verify OTP' by entering the OTP received in his registered mobile number and mail ID. Once, the OTP is verified the system asks the user, whether he/she wants to be registered transporter so that he can generate e-way bills for his clients. The user can check the yes box to do the same, User Manual Release Date: 26/03/18, Version: 1.2 Page 54 NATION TAX MARKET E-Way Bill System NIC again if the user wants to be a registered tax payer can che....
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....ck the no box and can save the details by clicking on 'Save'. E-WAY BILL SYSTEM GSTIN :30EHFPS5910D9B1-Legal Name: NAT_TAXPAYER-User: Tax Payer Transporter Registration You are currently registered as Tax Payer Do you want to register as a transporter, so that you can generate e-way bill for your clients Yes No ? Save Exit Figure 57: Transporter Registration, Form 2. User Manual Release Date: 26/03/18, Version: 1.2 Page 55 NATION TAX MARKET E-Way Bill System NIC 12.2 My GSTIN from Common Portal (CP) The E-Way Bill system allows a user to update their business details from the common portal. Once updated successfully, these details can be auto populated in various e-Way bill modules based on GSTIN as and when required. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX - User: Tax Payer Enter GSTIN Applicant Name Trade Name E-Way Bill User Updation Form Line 1 10BQSPA3829E1ZS BIHAR_TX NAT TEST GHSRaliway StationGollahalliNelamangala Line 2 BIHAR ii. Address City BIHAR PIN: 562123 email Mobile [email protected] 8095901450 Update Exit Figure 58: GSTIN updation Form. User Manual Release Date: 26/03/18, Version: 1.2 Pa....
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....ge 56 NATION TAX MARKET E-Way Bill System NIC 13. Grievance The system allows a provision for Transporter to fill the information for cases where a vehicle has been intercepted and detained for a period exceeding thirty minutes. This will be used to watch the grievances on the detention. Grievance > Detention Report Figure 59: Options under Grievance. E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR TX - User: Tax Payer Form for Detention Entry Enter E-Way Bill Number Go Figure 60: Detention Entry, Form 1 User Manual Release Date: 26/03/18, Version: 1.2 Page 57 NATION TAX MARKET E-Way Bill System E-WAY BILL SYSTEM GSTIN:10BQSPA3829E1ZS - Legal Name: BIHAR_TX-User: Tax Payer Form for Detention Entry Enter E-Way Bill Number 801002725391 Detention Details Date Approximate location of detention State of detention Verifying Officer Details Authority Name, if available Office Vehicle No.,if available Reason/Remarks for detention Go Time HH:MM AM/PM Period of detention (In Minutes) Select State - State Central Don't Know Mobile No.,if available Submit Exit Figure 61: Detention Entry, Form 2. NIC User Manual Release Date: ....
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....26/03/18, Version: 1.2 Page 58 NATION TAX MARKET NIC E-Way Bill System 14. Best Practices to follow 14.1 Mistakes while generating e-Way Bills It has been observed that some of the Tax Payers and Transporters are making the mistakes while generating the E-Way Bills. These mistakes may be happening as operators want to generate the e- Way Bills fast. The followings are some of the general mistakes. • In some cases, 'Total of Tax Values of SGST, CGST, IGST and Cess' are being entered more than 'Value/Taxable Value' of the product. . • In some cases, abnormal value is being entered for 'Value / Taxable Value', that is, more than 50.00 Crores and so. In some cases, GSTIN of the other party is being entered wrongly. • In some cases, PIN Codes are being entered wrongly. • In some cases, the HSN codes are being entered wrongly. This may result in cancellation of e-Way Bill by the tax payers himself or rejection by the other party. 14.2 Best Practices to overcome these Mistakes To overcome these mistakes, the following actions may be taken by the Tax Payers/Operators. • - Enter your Clients/Customers and Suppliers master in the mast....
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....er menu – The tax payer has been facilitated on the e-Way Bill system to create onetime master details of his/her customers and suppliers by just entering the GSTIN. This helps in easily populating the customers and suppliers details by the system, just by typing his/her name at name field while generating the e-Way Bills. This avoids the mistakes in GSTIN, Place, State and PIN codes of customers or suppliers. - • Enter your products master in the master menu The tax payer can create his/her product masters by entering the product details like name, HSN, rate of tax, etc. So that the product details are auto populated by the system by just typing the 2-3 chars of product name. This avoids the mistakes in HSN code, rate of tax, UQC, etc. • • Verify before submission - The operators can cross-check the values of parameters entered before submitting. Manage sub-users carefully - Some of the tax payers may not operate directly themselves always and also they may have multiple additional places from where they need to generate the e-way bills for movement of goods. To achieve this, the tax payers can create the sub- users to manage the e-way bi....
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....ll system depending upon the requirements. The different roles can also be assigned to these users. However, the tax payers should take care while generating these users. Whenever, the employees/operators/managers change, he/she should change the password or freeze the account from miss-utilising the same. Register for other facilities carefully – There are other facilities to register. They are SMS based and Android based e-Way Bill management and registration to work as a transporter. The utmost care should be taken while using these facilities to avoid miss-utilisation. SMS User Manual Release Date: 26/03/18, Version: 1.2 Page 59 NATION TAX MARKET • E-Way Bill System NKC based E-way Bill has to be generated carefully to avoid mistakes while typing the parameters. The registration as transporter facilitates the tax payers to generate the e-Way Bill for other parties as a transporter. API Interface - The best method for the large tax payers/transporters, who generate the large number of e-Way Bills, is API interface. This is site-to-site integration of the systems for e- way Bill generation. In this method, the tax payer system will directly reque....
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....st the E-way Bill system while generating invoice in his system and get the e-Way Bill number. This can be printed on the Invoice document and movement of the goods can be started. This avoids duplicate data entry and eliminates complete data entry mistakes. To use this facility, the tax payers have to request the department for this service. This facility is available only for the selected large tax payers or transporters, who generate the more than the defined invoices in a month. This defined invoices in a month will be changed as per the required by the government time-to-time. User Manual Release Date: 26/03/18, Version: 1.2 Page 60<BR> News - Press release - PIB....