TaxTMI 
TaxTMI 
Indian Customs EDI System (ICES) – Imports:- Automation of Customs Operations relating to IGM Submissions reg.
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....tion while filing the IGM Declaration and the related changes in the procedure are indicated below. The existing procedure may be substituted/amended accordingly. 1. FILING OF THE IMPORT GENERAL MANIFEST (IGM) 1.1 As per Section 30 of Customs Act, 1962 read with Import Manifest (Vessel) Regulations 1971, the person in charge of the Vessel is required to file an IGM before the proper officer of customs within 24 hours after arrival of the Vessel. 1.2 To enable the importer/CHA to file the Bill of Entry under ICES (Import) IGM particulars are required to be filed electronically in the form of a declaration called IGM declaration. Under the existing EDI procedures IGM declaration consists of 2 parts a) Part-I : Vessel Details, b) Part-II : Cargo Details, (including Container detail) 1.3 The IGM declaration in two parts required to be filed in the Service Center. Simultaneously the IGM as per the prescribed format under IGM regulation is required to be filed manually in the Import Dept of Import Commissionarate of the Custom House. Further IGM declaration can be filed before arrival of the Vessel i.e. "prior IGM declarations" or after arrival of the Ves....
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....ds (i) On arrival of the vessel the shipping line/shipping agent will approach the Preventive Officer/Supdt., at Docks with the Entry Inward papers duly endorsed by the Boarding Preventive Officer/Supdt., (who boarded the Vessel on arrival) granting the Entry Inward and all other documents for recording of Entry Inwards details in the System. The application for record of Entry Inwards is given as Annexure VIII to this Public Notice. Before making the application, the shipping line would make payment of the light house dues. (ii) The Preventive Officer/Supdt., will examine all the entry inward papers signed by the Boarding officer and then will retrieve the data from the system (on screen) by entering the IGM number and the officer will update the database by entering the vessel arrival date (as given by the Boarding Officer), amount of lighthouse dues paid, challan number, date of payment of lighthouse dues and will then record entry inwards details in the system. (iii) After the entry inwards is recorded by the Preventive officer in the system, all the entry inward papers will be submitted to the Import Dept of Import Commissionarate of Customs House fo....
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....e-IV to this Public Notice. However, line number and sub-line number cannot be amended. c) Particulars of a Container can be amended by filing a request for amendment in format given at Annexure-V to this Public Notice. However amendment of Container number is not permitted. d) Addition of a Container with its details can be made by making a request in format given as Annexure-VI to this Public Notice. e) Existing Cargo Lines and information of a container can be deleted by filing an application in the format as given in the Annexure-VII to this Public Notice. f) Amendment of Container number, Line number and Sub-Line number is not permitted. If amendment of Line number/Sub-line number and container number is required, then these particulars have to be deleted first and the new Line number/sub-line number or container number can be added.(Detailed procedure for amendment, deletion and addition may be referred at Para 5, 6 & 7). If no request for addition amendment or deletion is filed, the previous information provided while filing prior IGM will be treated as final. (iv) Check list: After confirmation of the particulars as per ....
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....ENDMENT OF IGM PARTICULARS 5.1 Procedure of Amendment of IGM (i) The Shipping Lines/Shipping Agents are required to submit a written request to the Dy. Commissioner (Imports) seeking amendment of IGM particulars giving with reasons. If satisfied the Dy. Commissioner (Imports) will permit the amendment to be entered into the system. (ii) The Shipping Line/Shipping Agent then will present the amendment request in the service center for data entry. (iii) After the confirmation of the particulars as per checklist generated, the amended information/particulars will be submitted to the ICES for approval by Dy. Commissioner (Imports) through the module provided in the system. Note: - a) Amendment could be permitted only after allotment of IGM No. 5.2 NATURE OF AMENDMENT 5.2.1 Amendment of Vessel details. All parameters of Vessel details in IGM declaration Part-I could be amended except. 1. Vessel Name 2. Vessel Code (call sign) 3. Voyage No. 4. Shipping Line code 5. Shipping Agent code 6. Port of arrival 7. GRT & NRT 8. Date & time of arrival However, if the above ....
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....n of the Container No. and after deletion is carried out in the System a new Container number with particulars can be added. The procedure for deletion of Container number as given in Para 7.2 and procedure for addition of Container number as given in Para 6.2 shall be followed for this purpose. 6. ADDITION OF CARGO LINES AND CONTAINER DETAILS. 6.1 Addition of Cargo Lines 6.1.1 In case where the Shipping Agent/Shipping Line intents to add/supplement the cargo particulars including container particulars of a Bill of Lading or House Bill of Lading, the following procedure will be followed to supplement the Cargo Lines. Note: If vessel type is declared as "E" - EMPTY cargo lines cannot be supplemented. (i) The shipping lines/shipping agents are required to submit a written request in the format given as Annexure-III to this Public Notice to Dy. Commissioner (Imports) seeking addition of Cargo Lines in the IGM alongwith the reasons. If satisfied the Dy. Commissioner (Imports) will permit the addition of cargo lines to be entered into the system in the Service Centre. (ii) After the confirmation of the particulars as per check list generated by the shipping....
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....r sub-line, he may do so by following the procedure given below. (i) The Shipping Lines/Shipping Agents are required to submit a written request to the Dy. Commissioner (Imports) seeking deletion of Container details of the specific container relating to a Line or a sub-line giving the reasons in the format as given in Annexure-VII to this Public Notice. If satisfied the Dy. Commissioner (Imports) will permit data entry of the deletion request in the Service Center. (ii) After the confirmation of the particulars as per check list generated, the deletion of container details will be submitted to the ICES for approval by Dy. Commissioner (Imports) through the module provided in the system. Note: To delete the details of Container of a specific line or sub-line, the Line number, Sub-line number as mentioned in IGM printout alongwith the Container number be indicated. Note: After entry of request for amendment/addition/deletion at the service center an Amendment Number will be generated by the System. The amendment no. will be communicated to the shipping line/shipping agent by the service center. 8. CANCELLATION OF IGM 8.1 In case of non-arrival of Vessel....
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....lso contact the EDI HELP DESK over phone no. 2657801. Sd/- (Ramesh Ramachandra) COMMISSIONER OF CUSTOMS (GENERAL) ============= Document 1 INDEX OF ANNEXURES ANNEXURE NAME I IGM Declaration Part-I General Declaration II PURPOSE For filing Prior & Final IGM in the Service Center Part II Cargo Declaration Part III Container Declaration Declaration for filing additional information or filing amendment of Vessel details after arrival of the Vessel Amendment of Vessel details, during finalization of prior IGM or any time after arrival of Vessel Refer Para 3.2(ii) and 5.2(1) III Addition of New Cargo Lines IV Refer para 3.2 (iii)(a) and 6.11 Amendment of Cargo details Refer Para 3.2(iii)(b) and 5.2.2 Amendment of Container details Refer Para 3.2(iii)(c) and 5.2.3 Addition of new Cargo lines for finalization of IGM or any time after arrival of Vessel Amendment of Cargo details during finalization of prior IGM or any time after arrival of Vessel Amendment of existing information of Container details of a Container Line/Sub-Line ....
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....e of Final IGM, all the fields except S. No.19 (light house dues) are mandatory (3) In case of Prior IGM, fields at S.No.1 to 5 only are mandatory (4) Refer guidelines for field length against various S.Nos. and other details Annexure I GUIDELINES FOR FILING UP IGM DECLARATIONS Part – II : Cargo Declaration Mandator Charact y-M er Option length Sr. Descripti Guidelines al - O No on 1 Vessel M 7 Code (call sign) 2 Voyage M 10 No. This code is the radio call sign of the vessel. Field size is 7 characters. In case the vessel code is not available in ICES directory the Port Trust would have to transmit the details of the vessel code to Customs. Shipping line/Shipping Agent are advised to ensure these detail are forwarded through Port Trust before submission of IGM. They may approach the system manager for registration of the vessel code before filing the manifest. Please indicate the voyage number 3 Line No. 4 M While filing documents in service center Line number and sub-line number are generated by the system. Amendme....
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....e of Cargo C-Containerised P - Non-containerised – pacakged LB – Liquid Bulk DB - Dry Bulk CP Containerised & Packaged Please indicate the item types whether Govt. Cargo, un- accompanied baggage or other. Inidicate the following: GC - Government Cargo UB Unaccompanied Baggage OT - Other Cargo Please indicate the destination of Cargo whether for local area or for transshipment. Please indicate the following: LC Local Cargo TC-Transhipment Cargo to any place other than ICD TI - Transhipment to ICD-SMTP Code of the destination port may be indicated. Please refer point No. 8. Use UNLOCODE 19 Number of packages M 8 20 Type of packages M 3 Field is mandatory, if nature of cargo is 'P' of 'CP'. For CP, number of packages only to be given (excluding number of containers) Type of packages and description can be multiple. Only the numerically predominant type is to be given. Following are the package code for description of different type of packages Package Code Description BOX BOXES BDL BUNDLE BGS BAGS BLK BULK BLO STEE....
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.... 13 Ship Stores Declaration filed Yes/No 14 Crew List Declaration filed Yes/No 15 Passenger List filed Yes/No 16 Crew Effect Declaration filed 17 Maritime Declaration filed Yes/No Yes/No I/We declare that the particulars given here in are true and correct Place: Date : Signature Name of the Signatory Name of Steamer Agent / Shipping Lines Steamer Agent/ Shipping Line Code Note 1) All the Entries should be in Capital letters Document should be typed / computer generated / written in handwriting neatly 2) Indicate only those particulars which require amendment 3) Refer guidelines for filling up the form ANNEXURE - III Declaration for filing of additional/supplementary information of Container details of a new Bill of Lading or House Bill of Lading in cargo declaration after arrival of the vessel Entry of Container details, if any relating to addition of a new line IGM No. IGM date Sr. Bill Hou Contai Contai Contai Contai Total No. of se ner ner ner ner Ladi Bill No. Seal ng of No. Agent Code Status No. Ladi ....
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.... Document should be typed/computer generated/written in handwriting neatly Refer guidelines to fillup the form ANNEXURE - VI Request for entry of additional/supplementary information of Container details of a new Container in a Line/Sub-Line after arrival of the Vessel To be filed only when the information given below are to be added in case of finalization of the prior IGM or in cases when Shipping Line intends to add information of Container details of a new Container in a Line or Sub-Line ADDITION OF CONTAINER DETAILS IGM No. IGM date (DD/MM/YY) Sr. No. Lin Su e b- No. Lin e Indicate Contai Contai Contai the Container No. and details of it to be added Contai Total Contai IS SO ner No. ner ner ner No. of ner Seal Agent Status packa weight weight co Fla No. Code ges in ROUS de g C No contai ner Colum n No. Field Indicat 3 4 5 6 7 8 9 10 e the Line/S M O M 0 M M Type ub- Charac 11 15 10 3 8 (2,2) 4 1 ter Line Length No. as in the IGM....
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....E-IX REQUEST FOR CANCELLATION OF IGM To, Dy./Asstt. Commissioner, (Custom House) Sir/Madam, below may The Import General Manifest, the particulars of which are given be cancelled Character Length Particulars to be given a) Vessel Code (Radio Call Sign) 7 b) Voyage No. 10 c) IGM No. 5 d) IGM Date (DD/MM/YY) Date e) Reason for request 3 f) Shipping Agents Code 10 Signature Name of the Signatory Name of Shipping Lines/ Shipping Agent Application for Amendment of the Import General Manifest (IGM) (To be submitted in case of finalization of prior IGM or in cases where Shipping Line requests for amendment or addition to the IGM) To, The Dy./Asstt. Commissioner, Sir, Subject: Request for Amendment Vessel/Cargo/Contaner Dated of of IGM particulars No...... of Amendment/addition of particulars of Vessel/Cargo/Container as stated in the annexure to this application is requested due to the following reasons. Evidence in support thereof is enclosed. Reasons for amendment : Data Entry may be permitted in the Service Center Yours sincerely....