Standard Operating Procedure (SOP) for making application for claim of tax exemption u/s 11(1)(c) of Income Tax Act, 1961 - In respect of remittance of money/relief articles by Indian NGOs/Charitable Organisations for earthquake hit people in Nepal.

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....tandard Operating Procedure (SOP) for making application for claim of tax exemption u/s 11(1)(c) of Income Tax Act, 1961 - In respect of remittance of money/relief articles by Indian NGOs/Charitable Organisations for earthquake hit people in Nepal. <br>News and Press Release<br>Dated:- 9-7-2015<br><BR>============= Document 1 Dated-08-07-2015 Standard Operating Procedure (SOP) for making application for claim of tax exemption u/s 11(1)(c) of the Income-tax Act, in respect of remittance of money/relief articles by Indian NGOS/Charitable Organisations for earthquake hit people in Nepal. Many NGOs and Charitable Organizations in India have expressed desire to support relief and rehabilitation work for the benefit of earthquake affected people in Nepal. While participation of such NGOs and Charitable Organizations in relief operations is encouraged, it is also necessary to ensure that the funds utilized for the purpose are not misused and are channelized in the desirable manner only. These NGOs are also seeking approval from Central Board of Direct Taxes (CBDT) to exempt from tax the funds applied by them outside India (i.e., Nepal) u/s 11(1)(c) of the Income tax Act, 1961(â....

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....˜Act'). In order to standardize the manner of seeking approval for tax exemption under the said section and to streamline the process of remittance of money or relief-articles to Nepal, following SOP has been outlined for the guidance of NGOs/Charitable Organisations. They are requested to adopt these procedures while participating in relief and rehabilitation operations at Nepal. 1. The applicant organization seeking income tax exemption u/s 11(1)(c) should apply to Member(IT), CBDT, New Delhi. The application must contain the information as per ANNEXURE-I as well as other relevant information discussed at Paras5 to 9 below, as applicable. It must be ensured that complete information is provided and copies of required documents are enclosed. 2. Ministry of Finance, Government of Nepal has come out with “National and International Non- Government Aid Mobilization Directory 2015” (http://ndma.gov.in/images/pdf/criteria-for- donors-for-rehabilitation-and-reconsruction.pdf). Before making an application u/s 11(1)(c), the donor must be satisfied that carrying out any of the proposed relief activities would not violate the prescribed criteria and the procedu....

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....re laid down therein would strictly be adhered to. For ready reference, a copy of the said Directory is enclosed as ANNEXURE – III. If it comes to the notice of any authority that the conditions prescribed in the said Directory have been violated at any point of time, the approval granted u/s 11(1)(c) would be liable for withdrawal. 3. The applicant organizations must be registered u/s 12AA of the Income-tax Act. 4. However, before making an application to CBDT, it must be ensured that the Memorandum of Association/Trust Deed contains a specific clause as per which the activities of the nature of relief and rehabilitation of disaster-hit people is a duly mandated and permissible activity. If there is no such direct clause and the organization is still desirous of undertaking the same, it may, before making application to CBDT u/s 11(1)(c), consider amending/modifying the object clause of its MoA/Trust Deed suitably so as to include the same therein, following due procedure. Copiesof documents evidencing such changes must be enclosed alongwith the application u/s 11(1)(c). 5. The NGOs/Charitable Organisations, who are eligible to apply u/s 11(1)(c) in terms of con....

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....ditions at Paras 2 & 3 above, shall be required to make compliances as prescribed in Paras 5 to 9 below. 6. (A) NGOS/Charitable Organisations which desire to providerelief assistanceeither to the Government of Nepal or to its agencies may furnish complete details in this regard. (B) However, if such financial contributions are intended to be made to NGOs/Charitable Organisations of Nepal (which also includes sister organisations/units of Indian NGOs located andadministered from Nepal), it shall be necessary to furnish self-attested copy of following documents- (i) name and address of the remittee Nepalese NGO/Charitable Organisation; 1 7. (A) (ii) year in which the remittee organization was formed; (iii) name of bank, branch/address and account number in which remittance would be made; (iv) copy of PAN of the remittee as allotted by Internal Revenue Department of Government of Nepal; (v) evidence of registration of such organization with the authority concerned at Nepal; Several NGOs/Charitable Organizations have expressed the desire to send relief material of various kinds (e.g. food items, clothings, household goods, medicines etc.) to Nepal for distribution a....

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....mong earthquake hit people. The Government of Nepal has decided that relief materials in kind will be exempt from customs duty only if these are donated to the Government of Nepal for distribution as per the needs determined by the Government of Nepal. If an organization decides to undertake distribution by itself, the Government of Nepal would apply customs duty. Therefore, while applying, the organization concerned should specify its preferred mode of distribution. It should also be ensured by the donors that the relief materials proposed to be sent/distributed should be part of the list of ‘needed items' issued by the Government of Nepal. Such list is enclosed as ANNEXURE-II and is subject to updation by the Government of Nepal whenever desired. (B) In the above background, the manner of distribution of relief materials can becategorized as under- I. II. III. Donating items to Government of Nepal for distributing the same; Handing over the material to NGOs/Charitable Organizations of Nepal for further distribution; and With the help of NGO's volunteers from India to be deputed in Nepal for conducting/overseeing distribution work. In each of the situatio....

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....n enumerated above, following documents/information would be required to be submitted- Situation I: Sl. Name No. of item Item wise breakup of articles in following manner:- Whether the materials is to be distributed through Government of Nepal or through NGOs/Charitable Organisations/own resources Whether appearing Number in 'needed items' list of piece (Annex-II). If yes, the corresponding Sr. No. of the list dated Cost Total per piece cost of item Total cost Transport cost Other cost (specify) Total amount 2 || || || = Situation II: In this situation, information/documents mentioned at (i) to (v) of Para 5(B)alongwith the item wise break-up of articles as per the Table prescribed for Situation I above would be required to be furnished. Situation III: In this situation, in addition to information/documents required in Situation II above, an additional note on how and where arrangements for distribution of relief materials would be made and details of people/ volunteers deployed and their credentialsshould also be submitted. 8. In cases of NGOs/Voluntary Organisations, whichdesire to undertake construction activities (buildings, schools, hos....

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....pitals etc.), counseling, vocational training, medical camps and to undertake such other long term work, would be required to furnish a complete note on activities to be undertaken alongwith manner in which the same would be conducted, authentic cost analysis (break-up), details of people/volunteers involved and their credentials. If such activity is to be carried out in association with some NGOs/Charitable Organisations of Nepal, PAN No and registration certificate of such organization issued by Nepal Government authorities concerned should be enclosed. 9. Consequent upon receipt of applications u/s 11(1)(c) seeking to provide financial assistance/relief materialin Nepal, the applications after initial scrutiny by CBDT, would be forwarded to the Embassy of India, Kathmandu, under intimation to the Ministry of External Affairs (MEA) and the National Disaster Management Authority (NDMA). Embassy of India, Kathmandu will confirm the registration details of the recipient and requirements of the relief material and distribution mechanism from the concerned authorities/entities in Nepal. Embassy of India, Kathmandu would thereafter convey its concurrence/views on each app....

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....lication to MEA for any further comments/vetting and onward transmission to CBDT, under intimation to NDMA Based on these comments, final decision would be taken by CBDT on granting approval u/s 11(1)(c) of the Act. 10. CBDT would decide on a case to case basis further compliance requirement, if any. 11. The approval u/s 11(1) (c) is given for each Assessment Year separately. Hence the application for the current financial year 2015-16 (i.e A.Y. 2016-17) should confine itself to the activities to be undertaken/funds to be utilized during the current year only. For further activities to be undertaken in subsequent years, applications should be made at a later date. 12. As the relief phase in Nepal is almost over and the rehabilitation phase has begun, the NGOs/Charitable Organisations may consider aligning their activities in such a manner so that the help offered by them is appropriately and meaningfully utilized. 13. The process of approval as discussed above shall remain in force till December 2015. The applications u/s 11(1)(c) pertaining to F.Y 2015-16 should, therefore, be filed before that date. 3 ANNEXURE-I Document required to be furnished while seeking exem....

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....ption u/s 11(1)(c) of the Income-tax Act, 1961 1. Certified copies of Trust Deed/Articles of Association & Memorandum of Association (as applicable) please indicate the specific clause under which the activities proposed to be undertaken in Nepal is covered. 2. Copy of PAN card and jurisdiction where assessed to tax. 3. Copy of order granting registration u/s 12AA of the Income Tax Act 4. Amount in INR and year in which it is proposed to be remitted/incurred. (there should be separate break-up for financial remittances and amounts of relief materials to be send) 5. In case distribution of relief material is proposed, the manner of distribution alongwith requisite details as provided in Para 6 of the SOP. 6. Copies of the latest IT Returns alongwith Account Statements 7. Copy of the latest Income-tax Assessment Orders, if any in last five years 8. Details of pending prosecution launched by Income Tax Department, if any 9. Whether in cases of organisation registered under FCRA, 2010, it is desired to transfer foreign contributions received by them (in cash or in kind) to Nepal. 10. Details of any proceeding initiated/pending for violations of FCRA regulations, if any ....

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....11. Information/documents as prescribed in paras5 to 9 of the SOP, as applicable. 12. A note on past experience in handling relief work for the disaster affected persons. 13. Sources from which remittances are proposed to be made. 14. A legally valid undertaking from the donor that it shall abide by the criteria prescribed by the Ministry of Finance, Government of Nepal in “National and International Non-Government Aid Mobilization Directory 2015” (enclosed as ANNEXURE-III) 15. Duly filled in and signed copies of Schedule-I/II appended to the above mentioned Directory (as applicable) The applicant must give his email-id, phone number, fax number and complete address for correspondence. पत्र संख्या :- प्राप्त पत्र संख्या र मिति !७२ च. नं.:- विषय :- ANNEXURE – II 1 (7 PAGES ) नेपाल सरकार गृह मन्त्रालय राष्à¤....

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....Ÿà¥à¤°à¤¿à¤¯ अपा रंकार गृह सञ्चालन केन्द्र .. शाखा) भूकम्प पीडितहरुका लागि आवश्यक राहत सामग्रीको सूची सम्बन्धमा । सिंहदरवार, काठमाडौं, नेपाल । मिति:- २०७२/०२/०३...... श्रीमान् सचिवज्यू अर्थ मन्त्रालय, सिंहदरवार, काठमाण्डौ । श्रीमान् सचिवज्यà¥....

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...., परराष्ट्र मन्त्रालय, सिंहदरवार, काठमाण्डौ । श्रीमान् सचिवज्यू वाणिज्य तथा आपूर्ति मन्त्रालय, सिंहदरवार, काठमाण्डौ । श्रीमान् सचिवज्यू, सहरी विकास मन्त्रालय, सिंहदरवार, काठमाण्डौ । प्रस्तुत विषयमा केन्द्रीय दैवी प्रकोप उद्धाà....

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....¤° समितिको मिति २०७२।१।१७ गतेको बैठकबाट भएको निर्णयानुसार गृह, वाणिज्य, कृषि, अर्थ, सहरी विकास मन्त्रालयका सचिवहरुले संयुक्त रुपमा भूकम्प पीडितहरुका लागि आवश्यक पर्ने राहत सामाग्रीको सूची तयार गरी केन्द्रीय दैवी प्रकोप उद्धà....

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....¤¾à¤° समितिका अध्यक्षबाट अनुमोदन गराई सार्वजनिक गर्ने भनी निर्णय भए अनुसार उक्त मन्त्रालयका सचिवहरुको बैठकबाट सिफारिस गरेको राहत सामाग्रीको प्राथमिकिकरणको सूची यसै साथ छ । प्रस्तुत सूची परराष्ट्र मन्त्रालय मार्फत नेपाल स्थि....

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....त विदेशी नियोगहरुलाई जानकारी गराउन, यसै बमोजिमको राहत सामाग्री मात्र भन्सारबाट भन्सार छुटमा ल्याउन दिन र यो सूची स्वीकृत भएको मितिले १० (दश) दिन सम्मको लागि मात्र भन्सार छुटको प्रावधान कार्यान्वयनमा रहने विषय समेत खुलाई राहत पà....

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....à¤°à¤¾à¤ªà¥à¤¤à¤¿ कार्यलाई क्रमशः संकुचित गर्दै लैजाने गरी नेपाल सरकार ( गृह मन्त्रीस्तर) को मिति २०७२।०२।०३ गतेको निर्णयबाट उक्त सूची स्वीकृत भएको हुँदा उक्त निर्णय कार्यान्वयन गर्ने गराउने व्यवस्थाका लागि आदेशानुसार अनुरोध छ । लील....

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....¤¾à¤§à¤° अधिकारी उप-सचिव NOTE: INDICATIVE LIST OF PRIORITY ITEMS FOR RELIEF OPERATION (UPDATED/REVISED LIST AS ON 14.05.2015) 1. VALID UNTIL FURTHER NOTICE IS ISSUED. 2. 1. RELIEF MATERIALS RECEIVED OTHER THAN THOSE LISTED WILL BE CONSIDERED ON A CASE BY CASE BASIS AND WILL BE DEPOSITED IN THE CENTRAL OR DISTRICT WAREHOUSES. MEDICAL CONSUMABLES, DRUGS AND ORTHOPEDIC IMPLANTS/EQUIPMENT ว S.N. ADHESIVE TAPE 4" ARM SILLING POUCHA A. MEDICAL CONSUMABLES GENERIC NAME 1 2 3 BABY OIL, 100ML 4 CAST PAD 6" 5 6 7 8 CAST PAD 4" CERVICAL COLLOR CHLOROXYLENOL 4.8% (DETTOL) 5LT COTTON 400GM 9 CREPE BANDAGE 6" 10 CREPE BANDAGE 4" 11 ว 12 CRUTCHES ALUMINIUM ALL SIZE DISPOSABLE GOWN (NON-TRANSPARENT) 13 DISPOSABLE CAP 14 DISPOSABLE MASK 15 DISPOSABLE SYRINGE - 20ML 16 - DISPOSABLE SYRINGE 5ML 17 DISPOSABLE SYRINGE - 10 ML 19 20 21 DISPOSABLE SYRINGE - 50ML ECG LEADES (CHEST LEADES) ELASTOPLAST 4" 22 FISTULA NEEDLE 23 FOLEYS CATHETER 24 GALLY CUP 25 GAUZE THAN SUP DEL 18M*90C 450G 26 GLOVES EXAMINATION 27 GLOVES STERILE Kh 2 ANNEXURE-II....2 ....

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....29 30 28 HAND SANITIZER(HAND RUB) HANDY PLAST IV CANULA 18G 31 IV CANULA 20G 32 IV CANULA 22G 33 IV CANULA 24G 34 IV SET 35 PLASTER OF PARIS 6" 36 PLASTER OF PARIS 4" 37 POVIDON IODINE 5% - 100 ML 38 CATGUT/PROLENE 2.0 CB 39 CATGUT/PROLENE 3.0 CB 40 RECTIFIED SPIRIT 400 ML о 41 ROLLER BANDAGE 6" 42 ROLLER BANDAGE 4" 100 SPINAL NEEDLE 25G 45 46 47 49 SURGICAL BLADE SUTURE NEEDLE CUTTING BODY (ALL SIZE) TRIANGULAR SLING URO BAG 50 VICRYL 2-0 51 VICRYL 3-0 52 POLYGLYCON 53 NYLON MICROFILAMENT 54 SKIN STAPLE о 55 SURGICAL GELFORM 56 FEBRILE GLUE B. LIST OF DRUGS GENERIC NAME S.N. 1 AMOX + CLAV 625 2 AMOX+CLAV 3 AMICACIN INJ 4 ACECLOFENAC 100 5 ALPRAZOLAM 0.25 6 AMOXYCILLIN 250 7 AMOXYCILLIN 500 8 AMOXYCILLIN DIATAB 125 9 AMPI + CLOX 500 10 AMPI + CLOX DIS TAB 125 (m 3 Khh ANNEXURE-II....3 11 AMPI+CLOX DIS TAB 250 12 AMPI+CLOX 500 GENTAMYCIN 80 MG 13 14 ANALGESIC SPRAY 15 ANTACID 16 ANTICOLD 17 ATROPINE 18 19 20 21 22 26 AZITHROMYCIN 500 AZITHROMYCIN SYR. 15ML BUPIVACAINE HEAVY (SENSORCAIN)20 ML/VS CALCIUM CARBONATE 500 CEFEXIME SYR. 30ML CEFIXIME 200 CEFTRIAXONE SOD 1 GM/VS....

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.... CETRIZINE HCL 10 CIPROFLOXACIN EYE/EAR CIPROFLOXACIN 2MG/ML - 100ML/VS CIPROFLOXACIN 500 29 CLINDMYCIN INJ 30 2222222222373353 36 CLOTRIMAZOLE VAGINAL 100 (CANDID V6) CLOXACILLIN 500MG/VS CO-TRIMOXAZOLE DS COUGH EXPECTORANT 100ML (VASODRYL EXP.) COUGH EXPECTORANT PAEDIATRIC 60ML DEXTROSE SALINE SOLUTION 500 ML (DNS) DICLOFENAC GEL 30GM DICLOFENAC SOD 25MG/ML -3ML/AMP 38 DICLOFENAC SODIUM/ POTASSIUM 50 39 DOMPERIDON SYP. 30ML DOXYCYCLINE 100 ETOPHYLINE + THEOP R 300 FLUCLOXACILLIN 500 MG 40 41 42 FERROUS SULPHATE 200 43 44 FLUCLOXACILLIN 500 MG INJ 45 INJ CLOXACILLINE 500 MG 46 INJ CEFAZOLIN 1GM 47 INJ VANCOMYCIN 300 MG 48 INJ PANTRAPRAZOL 49 50 51 52 53 54 55 56 INJ OFLOXACINE HAEMACEL INJ HYDROCORTISONE SUCCINATE 100MG/CS HYOSCINE BUTYL BROMIDE IBUPROFEN + PARACETAMOL IBUPROFEN+PARACETAMOL SYR. 30ML LEVOCETRIZIN 5MG LIGNOCAINE 2% -30 ML/VS 57 MANITOL 20%, 100ML 58 METRONIDAZOLE 400 Khh 4 ANNEXURE-II....4 64 22222223226 68 70 65. 66 67 METRONIDAZOLE 5MG/ML 100ML/VS METACLOPRAMIDE INJ 5MG/2ML NEFIDIPINE 5MG NEOSPORINE SKIN 15 GM. NORFLOXACIN 400 OMEPRAZOLE 20 ONDANSETRON 2 MG/5ML SYP. 30ML ONDANSETRON 4 ORAL....

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.... REHYDRA SALT 20 GM PANTOPRAZOLE 40 71 72 73 74 75 76 77 78 79 80 81 82 PARACETAMOL INJ PARACETAMOL 60 ML SYR. PROCHLORPERRAZINE 5 PROPOFOL 10 MG/ML 20 ML/VS RANITIDINE 150 RANITIDINE 25MG/ML-2ML/AMP RINGER LACTATE -500ML GLASS BOTTLE SALBUTAMOL 4 SILVERSULPHADIAZINE CREAM 250 gm SODIUM CHLORIDE 0.9% -500ML(NS) SOFRAMYCIN SKIN OINT TINIDAZOLE 500MG TRAMADOL 50MG/ML, 3ML TAB CIFIXIME 83 ZINC 84 CHLORINE 85 INJ KETOROL 30 MG 86 INJ DOPAMINE 87 INJ NORADRENALIN 88 INJ MIDAZOLAM 89 INJ PROPOFOL 90 INJ THYOPENTONE C. ORTHOPEDIC IMPLANT/EQUIPMENT S.N. MATERIALS 1 2 IM NAIL FOR FEMUR SIZE: 9-10X34-42 IM NAIL FOR TIBIA SIZE: 8-10X26-36 3 4 PLATES: DYNAMICS/RECONSTRUCTION (BROAD) PLATES: DYNAMICS/RECONSTRUCTION (NARROW) 5 PLATES: DYNAMICS/RECONSTRUCTION (SMALL) 6 SCREW (CORTICAL AND CANCELLOUS) 3.5 7 SCREW (CORTICAL AND CANCELLOUS) 4.5 8 DRIL BITS 2.5 9 DRIL BITS 3.5 10 11 SMALL FRAGMENT SET NARROW FRAGMENT SET 12 LARGE FRAGMENT SET 13 DHS SET 14 DCS SET кле 5 UT ANNEXURE-II....5 15 AUSTIN SET 16 IM NAIL SET 17 18 19 20 21 22 23 24 25 26 IM CORROGATED SET SPINE POSTERIOR INSTRUMENT SET(ZET....

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....A SYSTEM) C-CAL RETRACTOR SYSTEM/PINS DISTRATCTOR SYSTEM C-CAL SPINE, ANTERIOR SET (ACDF PLATING SET) HIGH SPEED BAR DISPOSABLE DRAPES (SMALL) DISPOSABLE DRAPES (LARGE) BAR TO BAR CLAMP COMPRESSION SCREW CONNECTING ROD 27 CONNECTOR ROD 10" 28 CONNECTOR ROD 12" 29 CONNECTOR ROD 16" 30 CONNECTOR ROD 16" 31 CONNECTOR ROD 6" 32 33 34 CONNECTOR ROD 8" DCP PLATE DRILL BIT 3.5MM 35 EX-FIXED AUT 36 K-NAIL 37 K-WIRE 6"- 1.5 38 K-WIRE 6"-2.0 39 K-WIRE 6"-2.5 40 L-KEY 41 PROSTHESIS 42 43 STEAMEN PIN 44 45 46 48 ว 49 50 51 52 53 54 55. 56 57 VENTILATORS 58 59 CAUTERY MACHINE 60 61 62 63 64 65 ROD TO ROD CLAMP TUBULAR ROD 6" - 16" UNIVERSAL CLAMP WRENCH/SPANNER BP SET SUCTION SET CUTERY MACHINE ECG MACHINE VENTILAR (PORTABLE) CARM NEBULIZER PORTABLE DENTAL COMPLETE SET DENTAL X RAY ANESTHESIA MACHINE PORTABLE ULTRASOUND BLOOD CULTIRE MACHINE ECG MACHINE PULSE OXYMETER SEMIAUTOANALYSER 02 CONCENTRATOR R кем 6 ANNEXURE-II....6 66 67 68 69 70 71 72 73 2. PORTALE X RAY MACHINE 100MM OT TABLE DELIVERY TABLE OT LIGHT MOBILE AUTOMATIC DEFRILATOR COAGULOMETER GLUCOMETER DC BACK UP FOR....

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.... 300 MM X RAY SHELTER ITEMS TARPAULINS/PLASTIC SHEETS/TENTS BLANKETS SN 1. 2. MATS 3. 4. 5. 6. 7. MOBILE TOILETS (FOR SCHOOLS AND CAMPS ONLY) CHARGEABLE LAMPS (PREFERABLY SOLAR) STORAGE BAGS INFLATABLE WATER TANKS 8. GENERATORS (FOR SCHOOLS AND CAMPS ONLY) 3. HYGIENE/SANITATION SN 1. WATER PURIFIERS (HOUSEHOLD) 2. SANITATION KITS 3. FIRST AID KITS 4. AQUA TAB 5. PIUYUSH 4. SN 1. RICE 2. BITTEN RICE (RICE FLAKES) 3. WHEAT FLOUR 4. LITTO 5. LENTILS/PULSES 6. COOKING OIL 7. MILK POWDER ITEMS FOOD ITEMS ким GD Kha at: 7 ANNEXURE-II....7 ANNEXURE-III (5 pages) Government of Nepal Ministry of Finance National and International Non-Governmental Aid Mobilization Directory, 2015 There is an urgent and immediate need of rehabilitation and reconstruction before the monsoon starts in the massive damages on educational, health and residential sectors caused due to the massive earthquake of April 25, 2015 and the aftershocks. Since it is desirable to effectively coordinate, manage and mobilize the National and International Non-Governmental Organizations, Charity organizations, Company or individuals (to be addressed as ....

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....'donor' hereafter) interested to support the GoN, this Directory has been prepared by including the essential criteria to be involved in the agreement with the donors. The donors are encouraged to provide cash assistance in the PM Disaster Rescue and Relief Fund as far as possible. The following criteria should be met in the agreement with the donors interested for Turn Key Model Assistance or Commodity Aid. 1. The donor must abide by the existing law, national policy and priorities of Nepal including Development Aid Policy, 2071. 2. The donor shall mobilize the aid within the limitation of Post Disaster Need Assessment as per the procedure, model, norms, standard and design fixed by the respective Ministry in the prescribed geographical region in a way not to make any duplication, by taking consideration of the international principles of humanitarian assistance. 3. The donor shall manage the fund for assistance from its Core Funding. The donor organization itself should declare in the format of Schedule-2 and include it as the annexure of the agreement that no resources and donation will be collected in the local level. If found to have collected any fund infra t....

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....o this provision, the agreement will be automatically void. 4. The assistance program shall commence within one week of the Agreement and be handed over to the GoN after the due completion within the tenure mentioned in the Agreement. 5. The entire expenditure and accounts during the course of mobilizing the aid should be kept as per the existing Principle of Account and shall be audited compulsorily. 6. No violation of national integrity, sovereignty, religious, communal and social integrity or any efforts to adversely affect the national security policy shall be entertained while implementing the aid projects. Publicity with negative criticism or photographs with a view to adversely affecting the true attempt of disaster management shall not be allowed. 7. No religious, cultural and communal gesture or emblem shall be allowed while constructing school, hospital, health post, residences or any infrastructure in the local level. The aid cannot be mobilized on the basis of particular community, religion, race or region. 8. The aid shall not be misused apart from the agreed purpose, place or community. 9. The notice about the donor, the kind of aid and the place whe....

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....re the aid is being implemented, shall be published through the local media for the transparency and public responsibility. 10.The donor shall duly coordinate with the concerned government agencies, beneficiaries, local agency, community and local level Disaster Rescue and Relief Committee as per need. 11.Apart from the experts, human resources and materials that cannot be made available in the country, all the experts, human resources and materials shall be mobilized from Nepal as far as possible. While mobilizing the foreign · experts, the recommendation/approval of the concerned Ministry of the GoN is essential. 12. The commitment and expenditure made by the donor agency shall be compulsorily kept in the record of the Aid Management Platform in a regular basis. 13. The concerned agency of the GoN shall monitor the aid and other actions of the donor. The name of the agency to monitor the program shall be mentioned in the Agreement itself. It is the responsibility of the donor organization to assist in such monitoring. 14. The donor organization shall not make any publicity or advertisement with a view to identifying the professional influence. 15. The Direc....

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....tory shall be effective up to 15 December, 2015. 2 ANNEXURE-III....2 16. The respective Ministry may sign MoU with the donor agency in the format of Schedule-1 within the above mentioned criteria. The information along with a copy of the Agreement shall be compulsorily submitted at the Foreign Aid Coordination Division of the Ministry of Finance. 3 ANNEXURE-III....3 Schedule-1 (In pursuant to Article 17 of National and International Non-Governmental Aid Mobilization Directory, 2015) Format of the Agreement to be signed between the GoN and the Donor Agency interested to support the GoN for the rehabilitation and reconstruction program after the massive earthquake of 25 April, 2015: 1 Name of the Project/Program 2 Name and Address of Donor 3 Background of the Project 4 Concept Approval Date 5 Objectives 6 Project Location 7 Project Activities 8 Expected Outcome/Results 9 Project Period 10 Project Cost 11 Source of Funding 12 Fund Flow Mechanism 13 14 15 16 17 Types of Assistance Relevant Line Ministry Reporting Mechanism Project Implementation Details (Liabilities and criteria) Exit Policy Signature: On behalf of the GoN Name, design....

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....ation, address, office, stamp,date On behalf of the donor Name, designation, address, office, stamp,date 4 ANNEXURE-III....4 Schedule-2 (In pursuant to Article 2 of National and International Non-Governmental Aid Mobilization Directory, 2015) Declaration regarding the resources and availability of the aid made by the Donor Agency interested to support the GoN for the rehabilitation and reconstruction program after the massive earthquake of 25 April, 2015: On behalf of the donor... I would like to declare the following commitments to be included as the annexure of the MoU as being interested to support the GoN for the rehabilitation and reconstruction program after the massive earthquake of 25 April, 2015: 1. The fund required for the assistance shall be made available from my/our own resources. It will not be collected in the local level. 2. The fund has been collected legitimately as per the existing law. The aid shall not be mobilized against the Money Laundering Policy. 3. The resources are available to implement the project as per agreement. No separate resource shall be sought after the agreement. 4. Any action as per the existing law shall be acceptable ....

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....if found against the abovementioned declaration: Name and address of the donor.... Representative of the declaring donor... Contact No/Mobile No: Email:.. Signature...... Stamp, if the donor is any organization. 5 ANNEXURE-III....5<BR> News - Press release - PIB....