Subject: Guidance for Accurate Entry of RR No./Parcel Way Bill (PWB) Numbers following the Integration of E-Way Bill (EWB) with Parcel Management System (PMS)

Dear Taxpayers,

It is to inform that the Parcel Management System (PMS) of Indian Railways has now been integrated with the E-Way Bill (EWB) system via Application Programming Interfaces (APIs). This integration facilitates the seamless transfer of RR No./Parcel Way Bill (PWB) data from Railways to e-way bill portal , ensuring better traceability and compliance.

In light of this, it is important that taxpayers follow the correct process for entering Parcel Way Bill numbers into the EWB system. Adherence to the guidelines below will help avoid any potential discrepancies or mismatches.

1. Applicability of RR No./PWB Entry in the EWB System

Taxpayers transporting goods via the Indian Railways Parcel Management System (PMS) must ensure the correct Parcel Way Bill (PWB) number or RR No. is furnished in the e-way bill Part-B on EWB Portal. The format for entering RR No./PWB numbers has been standardized to ensure consistency and accuracy.

2. Updating Part-B of EWB for Rail Transportation

a) Suppliers with a pre-existing E-Way Bill (EWB) for goods transported from the factory to the railway station, and who are subsequently transporting goods by rail under the Parcel Management System (PMS), must follow these steps:

i. Update Part-B of the E-Way Bill using the "Multi-Transport Mode" option on the EWB portal.

ii. In the updated section, select Rail as the mode of transport.

After selecting this option, the system will prompt you to enter the corresponding RR No./Parcel Way Bill (PWB) number.

3. Format for Entering the RR No./PWB Number

The Parcel Way Bill number must be entered in the following format:

a) PXXXRRNo, where:

i. P stands for the Parcel Management System (PMS).

ii. XXX refers to the From Station Code of the originating railway station.

iii. RRNo is the actual Railway Receipt number issued for the goods.

Example:

If the Railway Receipt number in the PMS system is 2020-307306, it should be entered as PNZM2020-307306 where P stands for PMS , NZM stands for the originating station code and then the RR No. in the EWB system to avoid any validation errors.

4. RR Number for FOIS or Leased Wagons

For goods transported via the Freight Operations Information System (FOIS) or Leased Wagons, the process for entering the RR number remains the same as in previous advisories. The Railway Receipt number must be entered in the EWB system exactly as shown in the RR receipt, without any changes or formatting alterations.

5. EWB and RR No./PWB Number Validation

After entering the RR No./PWB number into the EWB system:

a) The EWB system will validate the RR No./PWB number against the data received from the Parcel Management System (PMS) of Railways.

b) If a mismatch is detected or the RR No./PWB number is not found in the database, an alert will be generated. Therefore, it is advised that taxpayers ensure the correct entry of RR No./PWB numbers to avoid future discrepancies.

6. Importance of Accurate Entry

It is crucial for taxpayers to ensure that the Parcel Way Bill number is entered correctly in the EWB system to allow smooth tracking and verification of goods being transported via Indian Railways. Accurate entry will also facilitate the validation process and avoid unnecessary delays or complications.

7. Assistance and Clarifications

For further assistance or if there are any discrepancies in entering RR No./PWB numbers, taxpayers are encouraged to raise a ticket with the support team, clearly mentioning the RR No./PWB number.

Note:Click here to view a sample image illustrating the correct format for RR No./PWB entry is available within the system for your reference.

We appreciate your cooperation in ensuring compliance with these guidelines.

Thanking You,
Team GSTN

Parcel Way Bill entry standardization requires prescribed PXXXRRNo format for accurate E-Way Bill validation and rail transport tracking. Taxpayers must update E-Way Bill Part-B via Multi-Transport Mode and enter the RR No./PWB in the standardized format PXXXRRNo (P for PMS, XXX for originating station code, RRNo as the Railway Receipt) so the EWB system can validate the entry against PMS data and generate an alert on mismatch.