Travelling Expenses

[guna ch]

Dear Sir,

We are offering  first class A/C bus/train fare to our marketing people , but they are travelling by sleeper class or any other lower class , if we collect the train or bus tickets , there si sum amount is difference from actual we offer and actual incurred exp. how the difference amount treated.

We are not willing to take back the difference amount back , how can i prepare travelling expenses vocher

Kindly advice me sir.

[DR.MARIAPPAN GOVINDARAJAN]

Dear Sir,

If the employee claims lesser than the amount of his eligibility offered by the company, the bill may be passed on actual claim made by the employee.

M. Govindarajan

AI Summary

Travel reimbursement policy: recognise travel expense based on employee's actual ticket claim despite higher sanctioned entitlement.
Travel expenses should be recorded on the basis of the employee's actual claim; if an employee submits a lower-class ticket than the sanctioned entitlement, the employer may pass the bill for the amount actually claimed and need not recover the difference, and the travelling expense voucher should record the reimbursed amount corresponding to the ticket presented.