bill mistake

[Rajendar singh Rathore]

Sir

Please help me 

in the month of feb. 12 by mistake i have issue same excise inovice no. to two party

i have find out in it in the month of april 12  so that what i can do for this mistake

how can rectify it

what entery in account

thanks & regards

Rajendar singh

 

[YAGAY andSUN]

Dear Rajender,

It seems that either you are not using any computer software to generate excise invoices or issuing invoices manually by using the numbering machine to put numbers on the invoices.

To make good this mistake you would have to provide intimation to your jurisdictions Superintendent of Central Excise, copy to AC/DC (as the case may be) and also to jurisdictional Commissioner that such mistake has been occurred due to oversight but duty has been charged and paid accordingly. There is no evasion at all.  Proivide information in the Monthly Returns (i.e. in Excise and in VAT Returns).

Further, you would have to duly inform to jurisdictional VAT Department in this regard to avoid any adverse situation in the future.

After proper intimation to the concerned person you may rectify the numbers of the invoices, if allowed by you accounting system.

Please also discuss this matter with your customers, inform them formally via speed post or e-mail. Most importantly, discuss this with TOP MANAGEMENT, take preventive actions, make a check list or issue a guideline or control points and educate your colleagues in this regard to not to occurr such silly mistake.

Regards,

Pradeep Khatri

[MANDAVILLI RAMAKRISHNA]

check whether any of your two parties have not filed return or not.

if they have not yet filed, go to their office and change the number and give rubber seal and your signature also.

otherwise, make intimation to your excise officers, but i hope they are not well versed to solve the problem.

so better to contact a good consultant. you may contact Mr. Y.S.Reddy Hyderabad ph no. 9000500211and

have better suggestion if the modvat is high.

AI Summary

Duplicate invoice number: notify excise and VAT authorities, record corrections in monthly returns and inform affected customers. Duplicate excise invoice numbering should be remedied by immediate intimation to the jurisdictional Central Excise officers and Commissioner, with parallel disclosure in monthly excise and VAT returns and notification to the VAT department; where possible correct invoice numbers in accounting systems and maintain documentation linking original and amended entries, while informing affected customers and adopting internal control measures.