Case follow-up obligations: ensure active monitoring and clear communication to prevent procedural lapses and missed filings.

The instruction records that inadequate follow-up and a communication gap between departmental officers and standing counsel led to non-filing of paper books and failure to file a supplementary affidavit within extended time. It directs officers to keep active watch on case progress, coordinate with the judicial branch, ensure timely preparation and filing of papers and affidavits, and maintain prompt correspondence to avoid procedural lapses and unanswered departmental applications.

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