Maintenance of official correspondence diary requires stenographers to record Board communications and submit weekly for commissioner review.

Stenographers must maintain an official diary recording all letters from the Board and directorates, submit it weekly to the Commissioner for scrutiny of specified columns to ensure prompt action or reports, and permit the Commissioner to round off serial numbers when final reports are sent. Communications requiring periodical reports must be entered in the calendar of returns and noted in the diary; receipt should be acknowledged and action intimated to the Board.

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