2025 (7) TMI 743 - AT - Income Tax

Employee's bank account used for company cash deposits doesn't constitute unexplained money under Section 69A

Shri. Ram Kumar Tallah Versus ITO, Ward– 5 (3) (5), Bangalore.

ITAT Bangalore held that cash deposits in assessee's bank account belonged to the company where assessee worked as employee. While AO added entire deposit ... Unexplained money u/s 69A - source of cash deposits could not be explained - HELD THAT:- As per the observation of the AO, there is no dispute that the cash deposits belong to the company and it is also undisputed fact that assessee has accepted and acted in utmost good faith for the company as an employee only. Therefore, as per the above observation regarding source of cash, the cash belongs to the company which has been deposited into the assessee’s bank account. Therefore, the source is explained. However, the payments made from the assessee’s bank account has not been examined whether the payments have been made for the company’s expenditures. We noted from the bank statements produced before us that in many circumstances the narration given in Bank statements in the name of Google.com Bangalore, AO has considered only the cash deposits but the utilization of such deposits have not been examined to prove the real beneficiary of such cash deposits. Why the AO has added the cash deposits in the assessee’s bank account in the hands of the assessee entirely? Here in the case on hand, the source is completely explained as per observation of the AO. The assessee has filed details of expenditure incurred from his bank account. If the AO was not satisfied he could have taken action against the company since the real owner of the cash deposited is company. Accordingly, we direct to the JAO(jurisdictional Assessing Officer) to verify the withdrawals and decide the issue as per law after giving reasonable opportunity of being heard to the assessee. We further directed to the JAO that if he finds that the assessee has not got any financial benefit from such cash deposits the JAO is directed to give relief to that extent to the assessee and may take action against the company after following the due procedure as per law. The assessee is directed to co-operate in the proceedings before the JAO. Appeal filed by the assessee is allowed for statistical purpose. 1. ISSUES PRESENTED and CONSIDEREDThe core legal questions considered by the Tribunal include:(a) Whether the Assessing Officer (AO) and the Commissioner of Income Tax (Appeals) [CIT(A)] erred in treating large cash deposits in the assessee's bank account as unexplained income under Section 69A of the Income Tax Act without properly considering the operational collapse of the employer company and documentary constraints arising from fraud investigations.(b) Whether the CIT(A) failed to appreciate the fiduciary nature of the cash deposits, which were made in the capacity of the assessee as Chief Operating Officer (COO) of the employer company, and whether the addition was made without proper application of mind or enquiry.(c) Whether the burden of proof shifted to the Revenue to disprove the assessee's explanation once a reasonable explanation supported by evidence was furnished, and if the Revenue failed to discharge this burden.(d) Whether the AO and CIT(A) properly exercised their legal powers to verify the employer company's accounts and summon relevant persons or documents to substantiate the facts.(e) Whether the CIT(A) erred in concluding that the assessee acted in a personal capacity rather than in fiduciary capacity as COO in relation to the cash deposits and transactions.(f) Whether the CIT(A) correctly observed non-compliance with the notice under Section 148, when the assessee had filed the return within the prescribed time.(g) Whether the principles of natural justice were violated by providing the assessee only two days to respond to the Show Cause Notice (SCN).(h) Whether the addition of unexplained income caused undue hardship and injustice to the assessee, warranting relief.2. ISSUE-WISE DETAILED ANALYSISIssue (a) & (b): Treatment of Cash Deposits under Section 69A and Consideration of Employer's Operational CollapseThe relevant legal framework includes Section 69A of the Income Tax Act, which deals with unexplained money, and the principles governing the burden of proof in tax proceedings. Judicial precedents emphasize that if the assessee furnishes a reasonable explanation for the source of cash deposits, supported by evidence, the onus shifts to the Revenue to disprove the explanation.The Tribunal noted that the AO and CIT(A) mechanically applied Section 69A without adequately considering the operational collapse of the employer company, which was under investigation by multiple agencies including the Enforcement Directorate and the National Company Law Tribunal. The employer's directors had absconded, and the company was defunct, making it practically impossible for the assessee to obtain confirmation letters or documents.The AO accepted that the cash deposits belonged to the company and that the assessee acted in utmost good faith as an employee. The cash was deposited into the assessee's bank account by the company's accounts team to facilitate online promotions and other business expenditures, as the company faced constraints in using its own banking instruments. Payments made from the assessee's account to entities such as Google India Pvt. Ltd. were documented and linked to company business expenses.The Tribunal observed that the AO focused only on the cash deposits without examining whether these deposits were utilized for the company's expenditures. The source of the cash deposits was thus explained, but the AO failed to verify the utilization of funds, which was crucial to determine the real beneficiary.The Tribunal held that the CIT(A) erred in rejecting the assessee's explanation without conducting further enquiry or exercising powers to verify the employer's accounts. The failure to summon directors or requisition company books was a significant lapse.Issue (c) & (d): Burden of Proof and Exercise of Legal PowersOnce the assessee provided a reasonable explanation supported by documentary evidence, the burden shifted to the Revenue to disprove it. The Revenue failed to produce contrary material or evidence to rebut the assessee's claim that the cash deposits were employer-provided and utilized for company business.The Tribunal emphasized that the CIT(A) and AO should have exercised their statutory powers to summon relevant persons or documents from the employer company to verify the facts. The failure to do so resulted in an incomplete and unjust assessment.Issue (e): Capacity in which the Assessee actedThe CIT(A) concluded that the assessee acted in a personal capacity, but the Tribunal found this conclusion erroneous. The assessee was the COO of the employer company and acted in a fiduciary capacity, handling cash deposits and payments on behalf of the company. The Tribunal noted the assessee's acceptance of acting in good faith as an employee and that the transactions were carried out as part of official duties.Issue (f): Compliance with Notice under Section 148The CIT(A) incorrectly stated that the assessee failed to file a return in response to the Section 148 notice. The Tribunal clarified that the assessee had filed the return within the prescribed time, and this misstatement was an error.Issue (g): Violation of Principles of Natural JusticeThe Tribunal acknowledged that the assessee was given only two days to respond to the SCN, which was an unreasonably short period and violated principles of natural justice. Adequate opportunity to respond is a fundamental requirement in tax proceedings.Issue (h): Hardship and InjusticeThe Tribunal recognized the severe financial distress and mental agony suffered by the assessee due to the negligence of the AO and CIT(A), which also contributed to personal hardships. While the Tribunal did not decide on compensation, it acknowledged the hardship as a relevant contextual factor.3. SIGNIFICANT HOLDINGSThe Tribunal held that:'The source is explained. However, the payments made from the assessee's bank account has not been examined whether the payments have been made for the company's expenditures. ... If the AO was not satisfied he could have taken action against the company since the real owner of the cash deposited is company.''The assessee has filed details of expenditure incurred from his bank account ... If he finds that the assessee has not got any financial benefit from such cash deposits the JAO is directed to give relief to that extent to the assessee and may take action against the company after following the due procedure as per law.''The failure to exercise powers to summon directors or requisition books of accounts of the employer company is a significant lapse and has resulted in incomplete assessment.''The CIT(A) erred in concluding that the assessee acted in a personal capacity, ignoring the fiduciary nature of the transactions undertaken in the official capacity as COO.''The assessee filed return of income in response to the notice under Section 148 within the prescribed time. The CIT(A)'s observation to the contrary is erroneous.''The principle of natural justice was violated by providing only two days to respond to the SCN.'Accordingly, the Tribunal allowed the appeal for statistical purposes and remitted the matter to the jurisdictional Assessing Officer for fresh verification of withdrawals and utilization of funds, directing the AO to provide reasonable opportunity of hearing to the assessee and to grant relief if no financial benefit accrued to the assessee.