GRAPENET COMPLIANCE CHECKLIST (For Export of Fresh Grapes from India) Part 3 of 3

A. REGISTRATION & DOCUMENTATION

1. Exporter Credentials

• Valid Importer–Exporter Code (IEC)
• APEDA Registration (RCMC)
• Registered in GrapeNet portal
• Company details updated in GrapeNet
• Pack-house approved by APEDA
• Pack-house code active and valid
• Buyer contract / Purchase Order obtained

2. Farm / Vineyard Registration

• Farm registered in GrapeNet
• Plot code allotted to each vineyard
• Farm details, GPS coordinates updated
• Farmer training records maintained
• Declaration regarding adherence to RMP (Residue Monitoring Plan) obtained

B. RESIDUE MONITORING PLAN (RMP) COMPLIANCE

3. Spray Records & Input Management

• Spray logbook maintained and signed
• Only permitted pesticides used
• Correct pre-harvest intervals (PHI) followed
• Pesticides used match recommended list for target markets
• Details of fertilizer & growth hormones recorded

4. Water & Soil Safety

• Clean irrigation water source
• No contamination or industrial discharge near fields
• Water testing done (if required by buyer/importing country)

5. Pre-Harvest Sampling

• Sample collected by APEDA-authorized sampler
• Sampling date recorded
• Sample ID traceable to plot code
• Combined sample size meets GrapeNet norms

6. Laboratory Testing

• Sample submitted to APEDA-approved lab only
• Residue reports received in time
• Results uploaded in GrapeNet
• Results within MRL limits of importing country
• Re-sampling done for any non-compliant batch

C. FIELD SANITATION & FRUIT QUALITY

7. Vineyard Hygiene

• Clean harvest environment
• No animal entry in vineyards
• No use of untreated manure close to harvest
• Proper waste disposal system in place

8. Harvest Readiness

• Sugar level (TSS) adequate
• Bunch maturity uniform
• No fungal infection, residue, or pest damage
• Harvest tools sanitized
• Workers use gloves, masks, clean clothing

D. PACK-HOUSE COMPLIANCE

9. Pack-House Infrastructure

• APEDA-approved pack-house
• Dedicated receiving, sorting, grading, and packing areas
• Pest control logs maintained
• Daily sanitation records maintained
• Potable water used for any washing
• Cold room operational and calibrated

10. Traceability

• Plot code visible on all crates
• Bunches mapped to farm & batch numbers
• Labels include:
  • Farmer code
  • Plot code
  • Pack-house code
  • Batch/lot number
  • Exporter name
  • Variety
  • Net weight
  • Country of origin

11. Sorting & Grading

• Defective bunches removed
• No shattered berries
• Size, weight & uniformity as per buyer specs
• SO2 pads used if needed for market
• Grape guards/liners inserted as required

12. Packing

• Food-grade boxes/punnets
• Correct weight per box (usually 4.5–5 kg)
• Boxes sealed and labeled
• Packaging recorded in GrapeNet

13. Pre-Cooling & Cold Storage

• Field heat removed immediately
• Pre-cooling temperature: 0–2°C
• Humidity: 90–95%
• Proper palletization
• FIFO followed
• Temperature logs maintained

E. GRAPENET GENERATION & DOCUMENTATION

14. GrapeNet Data Entry

• Farmer registration complete
• Plot code mapped to pack-house
• Test results uploaded
• Pack-house operations updated
• Traceability summary generated
• Final export document downloaded/printed

15. Export Documentation

• Commercial Invoice
• Packing List
• Phytosanitary Certificate
• Certificate of Origin
• Bill of Lading / Air Waybill
• Lab test report copy (shared with buyer if required)
• GrapeNet clearance document
• Insurance (if applicable)

F. SHIPMENT & COLD-CHAIN MAINTENANCE

16. Container Readiness

• Reefer container PTI completed
• Container temperature set correctly
• Vent settings made as per grape variety/buyer instruction
• Clean, odour-free interior
• Proper stuffing with minimal exposure to ambient heat

17. Transport

• Continuous cold chain maintained
• Temperature loggers placed inside pallets
• Vehicle/container sealed before dispatch
• Timely delivery to port or airport

G. POST-SHIPMENT REQUIREMENTS

18. Buyer Communication

• Scanned documents sent to buyer
• Shipment tracking shared
• Buyer feedback documented

19. Record Keeping

• Maintain data for at least 3–5 years
• Batch history traceable from farm to shipment
• Store sampling & lab results securely

20. Corrective Actions

• Any quality complaint investigated
• CAPA (Corrective & Preventive Action) recorded
• Training provided to farmers/pack-house staff if needed
• Future spray protocol reviewed

Conclusion

This checklist ensures that every step—right from farm registration to final shipment—meets GrapeNet, APEDA, and importing country standards. Following this checklist minimizes the risks of residue non-compliance, shipment rejection, and quality deterioration, thereby increasing export reliability and profitability.