Clarification on holding of annual general meeting (AGM) through video conferencing (VC) or other audio visual means (OAVM)

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....ations in the provisions of Companies Act, 2013 (the Act) or rules made thereunder to allow companies to hold annual general meeting (AGM) in a manner similar to the one provided in General Circular No. 14/2020, dated 08.04.2020 (EGM Circular I) and General Circular No. 17/2020 dated 13.04.2020 (EGM Circular Il), which deal with conduct of extraordinary general meeting (ECM). 2.  In the meanwhile, by virtue of the General Circular No. 18/2020, dated 21.04.2020, the companies whose financial year ended on 31^st December, 2019, have been allowed to hold their AGM by 30th September, 2020 3.  The matter has been further examined and it is stated that in view of the continuing restrictions on the movement of persons at several pl....

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.... situated and having a wide   circulation in that district, and at least once in English language in an English newspaper having a wide circulation in that district, preferably both newspapers having electronic editions, and specifying in the advertisement the following information :- a. statement that the AGM will be convened through VC or OAVM in  compliance with applicable provisions of the Act read with this Circular; b. the date and time of the AGM through VC or OAVM; c. availability of notice of the meeting on the website of the company  and the stock exchange, in case of a listed company; d. the manner in which the members who are holding shares in physical form or who have not ....

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....rpose of quorum under section 103 of the Act. All resolutions shall continue to be passed through the facility of e-voting system. B. For companies which are not required to provide the facility of e-voting under the Act - I.  AGM may be conducted through the facility of VC or OAVM only by a company which has in its records, the email addresses of at least half of its total number of members, who  - a. in case of a Nidhi, hold shares of more than one thousand rupees in face value or more than one per cent. of the total paid-up share capital, whichever is less; b. in case of other companies having share capital, who represent no less than seventy-five per cent. of such part of the paid-up share c....