Green Initiative in the Corporate Governance- Participation by directors in meetings of Board/ Committee of directors under the Companies Act, 1956 through electronic mode.

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....porate Governance" by allowing paperless compliances by the Companies after considering sections 2, 4, 5, 13 and 81 of the Information Technology Act, 2000 for legal validity of compliances under Companies Act, 1956 through electronic mode. 2. The Ministry has been receiving representations from various Industry bodies to recognize participation by directors in meetings of Board/Committee of directors under the Companies Act, 1956 through electronic mode. 3. Section 13 of the Information Technology Act, 2000, inter alia provides time and place of dispatch of notices in electronic mode, which may be applicable for the purpose of notice period provided in the Companies Act, 1956 or in the Article of Association of the company. 4. In the li....

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.... if need be, the Chairman or Secretary shall repeat what he heard the participant was saying for confirmation or correction. 5. (a) The notice of the meeting must inform directors regarding availability of participation through video conference, and provide necessary information to enable directors to access the available facility of video conferencing. (b) The notice of the meeting shall also seek confirmation from the director as to whether he will attend the meeting physically or through electronic mode and shall also contain the contact number(s)/e-mail addresses of the Secretary/designated officer to whom the director shall confirm in this regard. (c) In the absence of any confirmation from the Director, it will be presumed that ....