Press Information Bureau

Government of India

Ministry of Corporate Affairs

07-May-2012 17:41 IST

Conducting of AGM by Companies

The Companies Act, 1956 prescribes filing of a copy of the Balance Sheet and Annual Report after the AGM has been conducted, with the concerned Registrar of Companies. There is no requirement under the Companies Act requiring the Registrar of Companies to maintain actual holding of AGM. Further, listed companies are required to supply copies of Annual Reports to their shareholders. Monitoring of compliance in respect of listed companies is carried out by the Stock Exchanges concerned.

This information was given by the Minister of State in the Ministry of Corporate Affairs Shri R.P.N. Singh in the Rajya Sabha today in reply to a written question.

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AGM compliance: companies must file balance sheet and annual report with Registrar; listed firms must supply reports to shareholders. Companies must submit the Balance Sheet and Annual Report to the Registrar of Companies after the AGM; the Registrar is not required to maintain records proving the AGM was actually held. Listed companies must supply Annual Reports to shareholders, and stock exchanges monitor compliance with listing disclosure obligations.