Issue of Payment Voucher

[CAPurnima Bothra]

Dear Sir/Madam,

As per sec 31 of CGST act,a registered person is required to issue payment voucher in case supplies are procured from unregistered vendor.My question in large scale corporates there is abundance of such expenses which are small in amount like tea exp,stationer exp.Will I have to issue payment voucher in each such case?Futher in case of self invoicing under RCM option has been given to prepare monthly consolidated bill;is there any similar relaxation in case of payment voucher.Also what if document series of the payment voucher is not filed in table 13 of GSTR-1.Can I file the same later on or is there any way out?

Looking forward to your reply.

Thanks.

[Rajagopalan Ranganathan]

Madam,

According to Section 31 (3) (g) of CGST Act, 2017 " a registered person who is liable to pay tax under sub-section (3) or sub-section (4) of section 9 shall issue a payment voucher at the time of making payment to the supplier.

Payment under sub-section (3) or sub-section (4) of section 9 of CGST Act, 2017 is regarding payment of gst under reverse charge. However, Notification No. 8/2017 -CGST Rate Dated: 28-6-2017 has exempted intra-State supplies of goods or services or both received by a registered person from any supplier, who is not registered, from the whole of the central tax leviable thereon under sub-section (4) of section 9 of the Central Goods and Services Tax Act, 2017 (12 of 2017) provided that the said exemption shall not be applicable where the aggregate value of such supplies of goods or service or both received by a registered person from any or all the suppliers, who is or are not registered, exceeds five thousand rupees in a day.

[CAPurnima Bothra]

Firstly thank you sir for your prompt reply.

If expenses per day exceeds 5000 then i have prepare payment voucher.Does this mean I have to prepare payment voucher even for smallest expense also like tea expense of ₹ 100,printing stationery ₹ 50 and so on (if purchased from unregistered vendor and sum of expense per day exceeds ₹ 5000).In the above scenario when there is abundance of such expenses count of payment voucher will be mammoth.Moreover it is not really feasible to make payment voucher for each such supplier.

Also what if document series of the payment voucher is not filed in table 13 of GSTR-1(Organisation has already filed GSTR-1).Can I file the same later on or is there any way out?

[DR.MARIAPPAN GOVINDARAJAN]

In my view you can issue consolidated voucher for all these transactions every day.

[Nash Industries I Pvt Ltd]

Agree with Mr Govindarajan. Consolidated at the eod

AI Summary

Payment voucher for reverse charge supplies: consolidated end of day vouchers may be used where multiple small unregistered purchases exceed daily threshold. A registered person must issue a payment voucher when making payment under the reverse charge mechanism to an unregistered supplier, but a statutory exemption excludes central tax liability for intra state supplies from unregistered suppliers where the aggregate value received in a day does not exceed a prescribed daily threshold. Practitioners on the forum advise preparing a consolidated end of day payment voucher for numerous small payments. The discussion notes an unresolved procedural issue about reporting the payment voucher document series in the sales return after the return has been filed.