Goods receipt

[Guest]

Dear Sir,

When we received material at project site, after received of material store department has made a GRN for payment procedure.

My question is GRN Book address & Tax invoice address will be same for accounting/payment process.

I have received a bill from supplier he has mentioned in bill our corporate office address & material received at project site. Pls suggest in detail.

Sanjay Vasava

[Ganeshan Kalyani]

Sir, the bill is generally prepared as 'Bill to' , 'ship to' address. So not to worry if the supplier has mentioned your corporate office address as 'Bill to' and the project site as 'ship to ' address. Thanks.

[Guest]

Sir, Somebody has told me GRN address & bill to address want to same for bill passing.

Thanks & Regards,

Sanjay Vasava

[YAGAY andSUN]

There is no such requirement in any accounting standard. Mr. Ganeshan has guided you in right Direction.

[Guest]

Ok sir.

[Guest]

Dear Sir,

I think you could not understand my query.I repeat again.

We have given a order to party for electrical material supplying to our construction site.

He has raised an invoice, Bill to address mentioned at our corporate office like of jaipur. But material received at like of ahmedabad. & in our GRN book address mentioned plant adress.(Local).

Somebody has guided me in the case GRN Address & Bill to address required same for bill passing. Please suggest What is accounting standard.

Sanjay Vasava

[DR.MARIAPPAN GOVINDARAJAN]

It has been made clear by YAGAY & SUN in another query.

AI Summary

Billing address and goods receipt need not match for payment if invoice, GRN and approvals reconcile correctly. Invoices may show separate 'bill to' (corporate office) and 'ship to' (project/plant) addresses; accounting standards do not require the GRN address and bill-to address to be identical for bill passing. Organisations must reconcile invoice details with GRNs, purchase orders and internal authorisations to support payment.