2025 (6) TMI 1528 - AT - Income Tax

Corporate entity fails to establish reasonable cause for non-deduction of TDS on foreign travel reimbursements under section 271C

State Bank of India, Overseas Branch, Civil Lines, Kanpur Versus Addl. CIT (TDS), Kanpur And Branch Manager, State Bank of India Versus Addl. CIT (TDS), Kanpur.

ITAT Lucknow dismissed the assessee's appeal against penalty under section 271C for failure to deduct tax at source on LTC/LFC reimbursements for ... Penalty levied u/s 271C - disallowance of LTC/LTA u/s 10(5) - assessee had failed to deduct tax at source in respect of reimbursements of LTC/LFC paid to the employees for travelling abroad - HELD THAT:- As found that there is no dispute that the assessee was required to deduct tax at source in respect of reimbursement of LTC/LFC paid to employees in respect of foreign travel. It is also found that the assessee could not provide any reasonable cause u/s 273B for the failure to deduct tax at source in respect of the aforesaid reimbursements. The only explanation furnished by the assessee before the learned CIT(A) was that the assessee was under bonafide belief that tax was not deductible at source. The assessee advanced no other pleading to explain how the assessee was prevented by reasonable cause from deducting tax at source. In the course of appellate proceedings in Income Tax Appellate Tribunal also, no reasonable cause has been advanced from the assessee's side, within the meaning of section 273B of the Act for failure to deduct tax at source in respect of reimbursement of LTC/LFC paid to employees in respect of foreign travel. The assessee, State Bank of India, is a leading corporate entity of India; having no dearth of intellectual resources knowledgeable in the field of Income Tax Act; and the concerned person(s) in the assessee could have easily received knowledge inputs either from within the organization or from outside, if required. Failure to observe due diligence in deducting tax at source, despite informed resources easily available to the assessee, pleading and for such that it failed to deduct tax at source due to lack of knowledge or due to bona fide belief that tax was not deductible at source, cannot be accepted as a reasonable explanation. No material has been presented by either side to persuade us to interfere with the impugned appellate order of CIT(A), whereby CIT(A) confirmed the levy of penalty u/s 271C. Therefore appeal filed by the assessee is dismissed. The core legal questions considered by the Tribunal in these consolidated appeals revolve around the imposition of penalty under section 271C of the Income Tax Act, 1961, for failure to deduct tax at source (TDS) on Leave Travel Concession/Leave Fare Concession (LTC/LFC) reimbursements paid to employees involving foreign travel. The key issues examined include:1. Whether the penalty imposed under section 271C for failure to deduct TDS on LTC/LFC reimbursements relating to foreign travel is justified in law and on facts.2. Whether the exemption under section 10(5) of the Income Tax Act applies to LTC/LFC reimbursements for foreign travel, thereby absolving the deductor from deducting tax at source.3. Whether the penalty orders passed after a considerable delay (approximately 7 years from the end of the financial year) are valid or void for lack of reasonable time for initiating proceedings.4. Whether the penalty orders are invalid on procedural grounds, such as issuance of penalty order and demand notice with the same Document Identification Number (DIN) contrary to CBDT Circular No. 19 of 2019.5. Whether the assessee had 'reasonable cause' within the meaning of section 273B of the Act to justify non-deduction of tax at source and thereby avoid penalty under section 271C.6. Whether the appellate authorities erred in confirming the penalty without adequately considering the submissions and grounds raised by the assessee.Issue-wise Detailed Analysis:1. Legality and Justification of Penalty under Section 271C for Non-Deduction of TDS on LTC/LFC Reimbursements Involving Foreign TravelThe legal framework mandates that any person responsible for paying income chargeable under the head 'Salaries' must deduct tax at source under section 192 of the Income Tax Act. Failure to do so attracts penalty under section 271C equivalent to the amount of tax not deducted. The Assessing Officer (AO) found that the appellant bank failed to deduct TDS on LTC/LFC reimbursements given to employees for foreign travel, which is not exempt under section 10(5).The Tribunal noted the AO's reliance on the Supreme Court's ruling in the appellant's own case, which clarified that the exemption under section 10(5) is restricted to travel within India, and foreign travel does not qualify for exemption. The Supreme Court emphasized the legislative intent that LTC aims to promote tourism within India and foreign travel defeats this purpose.The Tribunal observed that the appellant bank admitted non-deduction of tax but contended exemption under section 10(5). However, the Supreme Court's decision settled this issue against the appellant, mandating deduction of tax on foreign travel reimbursements.Consequently, the penalty under section 271C was rightly levied by the AO for failure to deduct tax as per statutory obligation.2. Applicability of Exemption under Section 10(5) to Foreign Travel LTC/LFC ReimbursementsSection 10(5) exempts LTC/LFC reimbursements for journeys performed within India, subject to conditions in Rule 2B of the Income Tax Rules. The Tribunal highlighted that the exemption was introduced to encourage domestic tourism and motivate employees to travel within India.The Tribunal reproduced the Supreme Court's reasoning that foreign travel reimbursement is outside the scope of exemption, as it contradicts the scheme's basic objective. The legislative intent and judicial precedents confirm that LTC/LFC reimbursements for foreign travel are taxable and subject to TDS deduction.3. Validity of Penalty Proceedings Initiated After DelayThe assessee contended that penalty proceedings initiated after almost seven years from the end of the financial year were not within a reasonable time and hence void ab initio. While this ground was raised, the Tribunal did not find sufficient material or legal basis to hold the penalty proceedings invalid on this ground. The Tribunal did not elaborate extensively on this issue, implying that the delay did not vitiate the penalty proceedings.4. Procedural Validity Regarding Issuance of Penalty Order and Demand Notice with Same DINThe assessee challenged the penalty orders on the ground that penalty order and demand notice were issued with the same Document Identification Number (DIN), contrary to CBDT Circular No. 19 of 2019, which mandates separate DINs for different documents.The Tribunal noted this objection but did not find it sufficient to invalidate the penalty orders. The procedural irregularity was not held to affect the substantive right of the Revenue to levy penalty for non-deduction of tax at source.5. Plea of 'Reasonable Cause' under Section 273B to Avoid PenaltyThe crux of the assessee's defense was that there was reasonable cause for non-deduction of tax at source. The assessee asserted bona fide belief that LTC/LFC reimbursements were exempt under section 10(5), supported by an interim stay order from the Madras High Court in a related matter.The Tribunal extensively analyzed the legal principles governing 'reasonable cause' as a defense against penalty under section 271C, referencing authoritative precedents:The Patna High Court's interpretation that 'reasonable cause' means a cause beyond the control of the assessee preventing compliance without negligence or want of bona fides.The Delhi High Court's view that reasonable cause involves an honest belief founded on reasonable grounds, constraining a person of average intelligence and prudence.The Kerala High Court's rulings emphasizing the burden on the assessee to plead and prove reasonable cause, and that mens rea or intention is not essential for penalty imposition under section 271C.Applying these principles, the Tribunal found that the sole plea of bona fide belief without any supporting evidence or demonstration of circumstances beyond the assessee's control was insufficient. The appellant, being a large banking institution with adequate intellectual resources, failed to exercise due diligence or obtain authoritative legal clarity before withholding TDS deduction.The Tribunal rejected the contention that a mere bona fide belief, without more, constitutes reasonable cause. It held that the penalty is mandatory unless reasonable cause is established, which was not done in this case.6. Consideration of Assessee's Submissions and Grounds of AppealThe Tribunal noted the assessee's failure to participate in appellate proceedings before the Tribunal despite multiple opportunities. The assessee did not remove defects in filing appeals and did not advance any new arguments beyond those considered by the CIT(A). The Tribunal found no reason to interfere with the CIT(A)'s order confirming the penalty.7. Application of Law to Facts and Final DeterminationsThe Tribunal applied the settled legal position that LTC/LFC reimbursements for foreign travel are not exempt under section 10(5) and are liable for TDS deduction under section 192. The failure to deduct tax attracts penalty under section 271C unless reasonable cause is shown.The Tribunal found no reasonable cause established by the assessee and upheld the penalty. Procedural objections and delay in proceedings were insufficient to vitiate the penalty orders. The Tribunal dismissed all five appeals filed by the assessee.Significant Holdings:'A foreign travel also frustrate's the basic purpose of LTC. The basic objective of the LTC scheme was to familiarise a civil servant or a Government employee to gain some perspective of/Indian culture by travelling in this vast country.''The Commission is, therefore, not inclined to concede the demand to allow foreign travel under LTC.''The penalty leviable in cases of default or failure of statutory obligation or in other words for breach of civil obligation is not a criminal offence and there is no question of proof of intention or mens rea by the assessee for imposing penalty.''The only escape route from the mischief of penalty u/s 271C of the Act is the pleading of reasonable cause under 273B of the Act.''Failure to observe due diligence in deducting tax at source, despite informed resources easily available to the assessee, pleading and for such that it failed to deduct tax at source due to lack of knowledge or due to bona fide belief that tax was not deductible at source, cannot be accepted as a reasonable explanation.''In the absence of any such pleading of proof, the penalty under Section 271C is liable to be imposed on the assessee.'The Tribunal conclusively held that the appellant bank was liable to deduct tax at source on LTC/LFC reimbursements involving foreign travel and that failure to do so attracted penalty under section 271C. The plea of reasonable cause was not established, and procedural objections were insufficient to invalidate the penalty. Consequently, all appeals were dismissed.