Record-maintenance obligations for warehoused goods require immediate audit-trailed documentation, secure preservation, offsite backups and monthly operational returns.

Warehouse licensees must immediately maintain accurate, complete manual and electronic records of goods received, handled, stored and removed, related operations, sample drawals, supporting documents and executed bonds. Electronic systems must provide a secure, time-stamped audit trail. Records must remain available at the warehouse for verification, be preserved for at least five years from removal of goods, and have updated digital copies stored at another location. A monthly return of receipt, storage, operations and removal must be filed within ten days after the close of each month.

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