Warehouse record maintenance requires accurate preservation, off-site digital backups, monthly returns, and advance notice of expiring warehousing periods.

Warehouse licensees must keep accurate, updated records of goods received, handled, stored and removed, including activity records, sample drawals, supporting movement documents and executed bonds. Records must be preserved for at least five years after removal, produced for inspection when required, and backed up through updated digital copies kept away from the warehouse. Licensees must file monthly returns on warehouse activities within ten days after month-end and give advance information where the warehousing period is due to expire.

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