Report on Annual General Meeting: companies must prepare signed meeting reports detailing proceedings and file them with Registrar promptly. Rule 31 requires a distinct Report on Annual General Meeting, signed and dated by the Chairman or by two directors (one being the Managing Director, if any) and the company secretary, containing a fair summary of proceedings and specified particulars (meeting timing and venue, appointment of Chairman, attendance, quorum, compliance with the Act and secretarial standards, business transacted and results, adjournments or venue changes). A copy of the report must be filed with the Registrar in the prescribed form within the applicable filing period with the prescribed fee.