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of <h1>Companies Can Send Meeting Notices Electronically Under Rule 18, Allowing Email Updates Annually and Ensuring Accessibility.</h1> Under the Companies (Management and Administration) Rules, 2014, Rule 18 outlines that companies may issue meeting notices electronically. This involves using a secure system capable of confirming and recording communications sent to members' last provided email addresses. Notices can be sent as email text, attachments, or links. Companies must allow members to update their email addresses annually. The email should include the company's name, meeting type, location, and date. Companies are not liable for transmission failures beyond their control. Notices should also be accessible on the company's website and any government-notified website.
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