Postal ballot notice requirements: specify dispatch modes, voting options and e voting process, and advertise dispatch with key timelines.

Rule 3 requires companies to send postal ballot notices by registered post, other secured postal modes, or by e mail where members have registered addresses; to state in the notice whether voting is by postal ballot or electronic mode and to explain the electronic voting process if offered; and to advertise dispatch in a leading English and vernacular newspaper specifying dispatch completion, voting commencement and end dates, the invalidity of late ballots, and availability of duplicate ballot forms.

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